Admin executive

• Facility Round on all the floors to check for the general cleaning and maintenance
• Cross Verify & Approver of TPV staff monthly attendance
• All soft services related Invoices Payment release follow up with vendor
• Housekeeping related consumable consumptions tracking & consumables order according to the consumption
• Regular visit to all critical rooms such as AHU, Server Room, Hub Room to see cleanliness & Technical upkeep
• Handling vending machine operations (Ordering material, Tracking of Daily Consumption
• Be accessible for escalation of all FM related issues and revert to all mail communications
• Co-Operating with HR team to conduct weekly Induction session at site
• Manage all soft services aspects pertaining to the functioning of the building-Undertake all day to day to HK & M&E
• To check & maintain the HVAC, Water supply, and Lighting, daily at the facility
• Event Management & All client visit coordination for All Entity of Deloitte
• Petty cash management for regular operational expenses
• Co-Ordination with developers’ operations team
• Co-Ordination for Quarterly PPM & Reports maintain for All technical vendors
• Liaison with various service providers related to the facility
• Ensure scrap removal in a timely manner to avoid critical issues as per Deloitte policies
• All types of Audit documentation preparation for the different audits
• File archival and file storage for all business functions in compactor room
• File archival including sending & retrieval file to writers for all entities. Also includes maintain updated excel sheets for all business functions
• Co-Ordinating with Medical staff for medical room operations
• Monthly Fire Extinguisher checking & Checklist maintaining with MST Team
• Co-Ordination with cafeteria vendor for daily operations & Events
• Tracking runner boy activity & conveyance sheet cross checking for conveyance process
• Prepare and schedule invoice payments in accordance with agreed payment terms. Monitor overdue invoices and follow up with vendors or internal teams to ensure timely resolution
• Maintain organized records of all invoices, payments, and related correspondence for audit and reporting purposes
• Monitor inventory levels of stationery and office supplies, and reorder stock as needed to prevent shortages
• Assist in the disposal or archiving and retrieving of old or confidential documents in accordance with company policies
• Schedule and coordinate meetings, appointments, and events
• In the absence of the Front Officer, handle employee temporary card activation and deactivation, prepare business cards, address NFC card queries, and perform front office-related tasks. Ensure smooth operations in their absence
• Handling Veris Visitor and Vendor processes
• Assist Admin Manager for all admin related work

5 years experience