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Admin Executive, Facilities

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IKEA

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Location:
Malaysia , Kuala Lumpur

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Category:
Office Administration

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Contract Type:
Employment contract

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Salary:

Not provided
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Job Description:

Admin Executive role at MyTOWN Shopping Centre focused on supporting property and facility management through administrative tasks, data entry, report preparation, and coordination with various departments.

Job Responsibility:

  • To assist HOD with the FM budget and expenses (OPEX & CAPEX)
  • Responsible for administrative works, document systemization and upkeep
  • To attend POI meeting and discussion with the respective department when it deems necessary
  • Maintain / update reports, files and records
  • To assist the FM team as and when it deems necessary
  • To perform any data entry such as HR TimeTec & attendance and to ensure timely submission
  • To assist in preparing monthly / weekly / yearly report
  • To initiate, track and follow up on insurance claims
  • To assist in preparing pre-liminary contracts and agreements renewal and coordinate with legal department
  • To manage the FM storeroom and stocks when needed
  • Arranging meetings, preparing agendas, and taking minutes
  • Maintain and order office supplies
  • Receive invoices and review for accuracy
  • To carry out any other duties instructed by the management from time to time.

Requirements:

  • At least SPM/STPM OR Diploma Holder
  • Relevant training or courses related to administrative course, i.e. office management, etc.
  • Possess at least 1 or 2 years’ experience in administrative work.

Nice to have:

  • Written communication
  • Verbal communication
  • Organization
  • Time management
  • Attention to detail
  • Microsoft Outlook, Word, Excel and PowerPoint
  • Calendar management
  • Typing correspondence
  • Managing account for metering system
  • Producing reports

Additional Information:

Job Posted:
March 26, 2025

Employment Type:
Fulltime
Work Type:
On-site work
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