CrawlJobs Logo

Admin Executive, Facilities

https://www.ikea.com Logo

IKEA

Location Icon

Location:
Malaysia , Kuala Lumpur

Category Icon
Category:
Office Administration

Job Type Icon

Contract Type:
Employment contract

Salary Icon

Salary:

Not provided
Save Job
Save Icon
Apply Position

Job Description:

Admin Executive role at MyTOWN Shopping Centre focused on supporting property and facility management through administrative tasks, data entry, report preparation, and coordination with various departments.

Job Responsibility:

  • To assist HOD with the FM budget and expenses (OPEX & CAPEX)
  • Responsible for administrative works, document systemization and upkeep
  • To attend POI meeting and discussion with the respective department when it deems necessary
  • Maintain / update reports, files and records
  • To assist the FM team as and when it deems necessary
  • To perform any data entry such as HR TimeTec & attendance and to ensure timely submission
  • To assist in preparing monthly / weekly / yearly report
  • To initiate, track and follow up on insurance claims
  • To assist in preparing pre-liminary contracts and agreements renewal and coordinate with legal department
  • To manage the FM storeroom and stocks when needed
  • Arranging meetings, preparing agendas, and taking minutes
  • Maintain and order office supplies
  • Receive invoices and review for accuracy
  • To carry out any other duties instructed by the management from time to time.

Requirements:

  • At least SPM/STPM OR Diploma Holder
  • Relevant training or courses related to administrative course, i.e. office management, etc.
  • Possess at least 1 or 2 years’ experience in administrative work.

Nice to have:

  • Written communication
  • Verbal communication
  • Organization
  • Time management
  • Attention to detail
  • Microsoft Outlook, Word, Excel and PowerPoint
  • Calendar management
  • Typing correspondence
  • Managing account for metering system
  • Producing reports

Additional Information:

Job Posted:
March 26, 2025

Employment Type:
Fulltime
Work Type:
On-site work
Icon
IKEA - All Job Offers
Job Link Share:
Copy Link Icon
Facebook Icon Twitter Icon LinkedIn Icon

Looking for more opportunities? Search for other job offers that match your skills and interests.

Briefcase Icon

Similar Jobs for Admin Executive, Facilities

EA and Admin Manager

Our client is seeking an enthusiastic Executive Assistant & Administration Manag...
Location
Location
United Kingdom , Hammersmith
Salary
Salary:
40000.00 - 55000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience in an EA or Business Support role
  • Highly organised with excellent written and verbal communication skills
  • Confident with MS Office suite, especially PowerPoint and Excel
  • Discreet, trustworthy
  • Knowledge of HR processes is beneficial
  • Willingness to undertake some limited travel when required
Job Responsibility
Job Responsibility
  • Manage the CEO's diary, inbox, and travel schedule
  • Prepare documents, presentations, and reports for meetings
  • Assist with project coordination, follow-up actions, and key communications
  • Create and manage board packs
  • Attend meetings to take minutes, track actions and follow up
  • Handle expenses
  • Oversee daily office operations
  • Manage office equipment and IT assets
  • Liaise with building managers and suppliers for facilities management
  • Administer office budget
What we offer
What we offer
  • Some flexibility in working hours
  • Hybrid working can be offered
  • Fulltime
Read More
Arrow Right

Senior Executive Assistant

At Amgen, if you feel like you’re part of something bigger, it’s because you are...
Location
Location
Canada , Mississauga
Salary
Salary:
75355.90 - 101952.10 CAD / Year
amgen.com Logo
Amgen
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 5+ years of executive admin support experience in Pharmaceutical/Biotech industry
  • Computer skill proficiency in Microsoft Excel, Word, Power Point, and MS Teams
  • Fluency in English, both in oral and written communication
  • Thorough and accurate attention to detail in day-to-day activities
Job Responsibility
Job Responsibility
  • Provide administrative support to Leadership Team (LT) members
  • Perform all duties of an Executive Assistant, including managing calendars, scheduling meetings with internal and external partners, booking travel, expense reporting, composition of correspondences, formatting documents and presentations
  • Provide leadership through collaborative efforts with Administrative Coordinators across Amgen Canada
  • Process accounting requests
  • check requests, create POs and new vendor set up
  • Track relevant budgets, invoices, accruals and reconciliation with finance
  • Meeting secretary role for Management Team: assist with meeting logistics, developing meeting agendas, minutes and maintaining internal portals
  • Responsible for preparing required documents pre-meeting and post-meeting follow-ups
  • Handle and prepare documents of a highly confidential and sensitive nature, execute consistent and precise follow-up by ensuring issues are resolved and projects completed in a timely manner
  • Play a supportive role in Facilities administration
What we offer
What we offer
  • competitive and comprehensive Total Rewards Plans
  • Fulltime
Read More
Arrow Right

Technology Solutions and Facility Services SME

The Technology Solutions and Facility Services SME support the Resource Manageme...
Location
Location
United States , Arlington
Salary
Salary:
Not provided
tecolote.com Logo
Tecolote Research
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Active Top-Secret Clearance with SCI eligibility
  • Previous Client Service Technician or Designated IT Representative experience
  • SharePoint site access management and subsite creation experience
  • Background and training in the application of various knowledge management and collaborative tools including MS SharePoint and Power Platform solutions
  • Detail-oriented and motivated self-starter able to work independently to complete objectives
  • Excellent communication skills to work directly with military/government customers and contractors
  • Able to use problem solving skills to identify and troubleshoot issues and manage complex projects, generate alternatives, if needed, and make recommendations
  • Microsoft SharePoint 2016 and 2019 system experience
  • Microsoft M365 SharePoint Online system experience
  • Microsoft Power Platform experience
Job Responsibility
Job Responsibility
  • Track and prioritize all projects and tasks requested by the Technology Solutions & Facility Services Division to meet mission demands
  • Coordinate SQR Technical (SQRT) support to resolve or facilitate resolution of end user questions and issues by providing best practice solutions for desktop, network, hardware, and software technical problems to organization members across multiple networks (NIPR, SIPR, BICES, JWICS, NMIS, SPRG)
  • Plan and manage SQRT preventative maintenance duties on technology related equipment and facilities to assure superior/trouble free functionality
  • Manage all Public, IntelShare and Air Force SharePoint Online sites at multiple security levels
  • Improve site design and functionality as more Microsoft features are rolled out
  • Collaborate with internal and external information technology service providers to perform problem analysis and achieve resolution of problems in a timely manner, and when appropriate and required escalate to appropriate personnel to assist in resolution
  • Gather organizational requirements and define solutions using tools available on the appropriate network
  • Design processes and translate them into custom, automated workflows
  • Train subsite admins to perform access control duties as well as other management features as needed
  • Write documentation for all SQRT policies and processes as well as solutions
What we offer
What we offer
  • Health & Welfare Company Paid Major Medical Insurance for employees and family members
  • Dental Insurance for employees and family members
  • Vision Insurance for employees (employee-paid for family members)
  • Group Life Insurance
  • Accidental Death and Dismemberment Insurance
  • Travel Accident Insurance
  • Long-Term Disability
  • Voluntary Short-Term Disability
  • Supplemental Life Insurance
  • Flexible Spending Account (pre-tax deferrals for health care expenses)
  • Fulltime
Read More
Arrow Right

Executive Admin

Role: Executive Admin. Key Responsibilities include Documentation & Reporting, H...
Location
Location
India , Hyderabad
Salary
Salary:
Not provided
https://www.randstad.com Logo
Randstad
Expiration Date
June 13, 2026
Flip Icon
Requirements
Requirements
  • 6 years experience
Job Responsibility
Job Responsibility
  • Documentation & Reporting: Prepare reports, presentations, and manage records, databases, or contracts (e.g., in Excel or Tally)
  • HR & Compliance: Assist with employee onboarding, attendance monitoring, and ensure compliance with office safety and labor laws
  • Workflow Optimization: Identify bottlenecks and improve administrative procedures for better efficiency
  • Office Operations: Supervise day-to-day administrative activities, including facility maintenance, security, and cleaning services
  • Administrative Support: Manage executive calendars, organize meetings, book travel, and handle correspondence
  • Vendor & Inventory Management: Oversee purchasing, maintain inventory of office supplies and pantry, and manage relationships with vendors/service providers
  • Fulltime
Read More
Arrow Right

Executive Assistant

iCapital is looking to hire an Executive Assistant to provide administrative sup...
Location
Location
United States , New York
Salary
Salary:
90000.00 - 110000.00 USD / Year
icapital.com Logo
iCapital Network
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Undergraduate college degree
  • 7+ years of experience as an Executive Assistant working with senior level management
  • Able to manage up through tact and anticipation of needs
  • Possess a strong attention to detail and a high level of confidentiality
  • Proficient in using Microsoft Office (Word, Outlook, Excel, and PowerPoint)
  • Excellent interpersonal written and verbal communication skills
  • Strong experience managing schedules and processes in a fast-paced environment
  • Experience scheduling global travel, across multiple time zones, and multi-leg trips
  • Team player and comfortable working with 30+ people, reporting to a senior admin
  • Comfort operating within a cross-regional dynamic environment
Job Responsibility
Job Responsibility
  • Manage calendars of several senior managers with a high level of detail, coordinating, and prioritizing daily tasks
  • Arrange complex and detailed travel plans
  • Process expense reports in a timely manner
  • Format information for internal and external communications such as memos, emails, presentations, and reports
  • Help move along deliverables, facilitate special requests, and contribute and execute last-minute ideas
  • Work as part of the larger Facilities and Administration team and support fellow executive assistants as needed
What we offer
What we offer
  • Equity for all full-time employees
  • Annual performance bonus
  • Employer matched retirement plan
  • Generously subsidized healthcare with 100% employer paid dental, vision, telemedicine, and virtual mental health counseling
  • Parental leave
  • Unlimited paid time off (PTO)
  • Flexibility to work remotely on Friday
  • Fulltime
Read More
Arrow Right

Executive Assistant

We’re looking for a San Francisco–based Executive Assistant associate to help ou...
Location
Location
United States , San Francisco
Salary
Salary:
Not provided
Tempo
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor’s degree and relevant work experience
  • direct executive admin support with experience supporting multiple leaders in early stage or growth-stage startups
  • evidence of grit: the ability to adapt and overcome in rapidly changing situations
  • excellent written and oral communication
  • diplomatic and professional demeanor at all times
  • fluent in Google office platforms and Microsoft Office
  • proven ability to manage time efficiently and prioritize multiple stakeholders, functions, and tasks
  • high levels of integrity and discretion
Job Responsibility
Job Responsibility
  • Help members of the leadership/executive team obtain more leverage in their day
  • serve as a first communication stop/gatekeeper as needed
  • own day-to-day office operations for our SF office, including supplies, vendors, basic facilities coordination, and office organization
  • strategic and proactive management of complex and varying day-to-day schedules, using Google Calendar and Google suite
  • coordinate with external partners on office-related needs
  • travel coordination -- air, ground, hotel and all accommodations
  • perform an extensive array of core administrative tasks and ad hoc special projects
  • plan and execute both internal and external Tempo meetings and events
  • ensure the office runs smoothly with minimal overhead as the team grows
  • help support the Legal and People Teams with building systems and managing workflows
  • Fulltime
Read More
Arrow Right

Office Administrator

Are you someone who thrives in a team-first environment, loves helping others st...
Location
Location
United States , Charlotte
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 5+ years supporting executives in a corporate setting
  • Strong background in heavy travel coordination
  • Experience in administrative, EA, office management, or similar roles
  • Bachelor’s degree preferred
  • Comfort working in a dynamic, polished, professional environment
Job Responsibility
Job Responsibility
  • Partner with a team of admins to deliver top-tier support across the firm
  • Own complex travel coordination for busy executives (heavy travel—must love this!)
  • Monitor itineraries, manage last-minute changes, and handle related expenses
  • Coordinate group travel and ensure smooth communication across the admin team
  • Manage calendars, schedule meetings, and anticipate conflicts before they arise
  • Support board meeting logistics, off-site meetings, and internal events
  • Handle select personal travel arrangements for senior team members
  • Build relationships with executives, vendors, and external partners
  • Coordinate office operations and help manage service providers
  • Assist with long-term projects and take initiative to improve processes
What we offer
What we offer
  • Catered lunches twice a week
  • Monthly cell phone allowance
  • Covered parking in Uptown Charlotte
  • Occasional remote Fridays
  • A stable, smaller investment firm known for its great people
  • Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance
  • Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan
Read More
Arrow Right

Temporary Executive Assistant

Are you a proactive and organised individual ready to take your career to the ne...
Location
Location
United Kingdom , Manchester
Salary
Salary:
18.00 - 20.00 GBP / Hour
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience as an Executive Assistant
  • Impeccable organisational and time management skills
  • Exceptional written and verbal communication abilities
  • Ability to multitask, prioritise tasks effectively and maintain discretion in a busy environment
  • Comfortable working closely with senior stakeholders and external partners
Job Responsibility
Job Responsibility
  • Provide High-Level Support: Manage complex calendars and coordinate meetings for the CEO and other executives
  • Travel Coordination: Handle all travel logistics with precision, ensuring smooth journeys for the leadership team
  • Meeting Management: Prepare agendas, take minutes and follow up on action items for board meetings and leadership offsites
  • Event Planning: Organise exciting events, including the annual conference, from conception to delivery
  • Confidentiality: Handle sensitive information with the utmost discretion
  • Communication: Draught internal and external communications that reflect our client's values and vision
  • Stakeholder Liaison: Engage with key stakeholders, investors and partners on behalf of executives
  • Office Management: Oversee the day-to-day operations of our Manchester HQ, including supplies, facilities and meeting room management
  • Culture Ambassador: Be the go-to person for all office-related needs, fostering a positive and engaging workplace culture
  • Team Events: Organise team events, town halls, offsites and company socials to boost morale and connectivity
  • Fulltime
Read More
Arrow Right