Admin Executive, Facilities Job at IKEA (Kuala Lumpur)

EA and Admin Manager

Our client is seeking an enthusiastic Executive Assistant & Administration Manag...

Location

United Kingdom , Hammersmith

Salary:

40000.00 - 55000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience in an EA or Business Support role
Highly organised with excellent written and verbal communication skills
Confident with MS Office suite, especially PowerPoint and Excel
Discreet, trustworthy
Knowledge of HR processes is beneficial
Willingness to undertake some limited travel when required

Job Responsibility

Manage the CEO's diary, inbox, and travel schedule
Prepare documents, presentations, and reports for meetings
Assist with project coordination, follow-up actions, and key communications
Create and manage board packs
Attend meetings to take minutes, track actions and follow up
Handle expenses
Oversee daily office operations
Manage office equipment and IT assets
Liaise with building managers and suppliers for facilities management
Administer office budget

What we offer

Some flexibility in working hours
Hybrid working can be offered

Fulltime

Office Administrator

The Office Administrator is key to maintaining a vibrant and efficient workplace...

Location

United States , Austin

Salary:

Not provided

Arrive Logistics

Expiration Date

Until further notice

Requirements

1 year of consistent experience in a similar administrative role
Outstanding communication skills, both verbal and written
Proven ability to work successfully in both individual and collaborative environments
Familiarity with Gmail and Google Calendar functionalities
Proficient in Microsoft Word, PowerPoint, and Excel

Job Responsibility

Greet all visitors and alert relevant employees of their arrival
Oversees and supports administrative duties in the office and ensures that the office is operating smoothly
Manage and process orders for office supplies
Coordinate with our facilities team to ensure all office deliveries are received by our employees, including lunches, mail, and FedEx/UPS packages
Log and track all incoming company checks for processing by the accounting team
Coordinates with Executive Admins, Recruiting, and Training on a regular basis to plan for visitors in each office
Liaises with the Facilities and IT departments on office setup and condition, including, desk equipment, cleaning, repairs, and building security
Support day 1 onboarding and interviewing experience for new employees and candidates visiting the office. This includes office tours, lunch orders, and processing I9 documents
Serve as the point of contact for general office questions and office-related problem-solving
Work collaboratively with the Marketing team as select projects arise

What we offer

Take advantage of our comprehensive benefits package, including medical, dental, vision, life, disability, and supplemental coverage
Invest in your future with our matching 401(k) program
Build relationships and find your home at Arrive through our Employee Resource Groups
Enjoy office wide engagement activities, team events, happy hours and more
Leave the suit and tie at home
our dress code is casual
Work in the booming city of Austin, TX – we are in a convenient location close to the airport and downtown
Park your car for free on site
Start your morning with a specialty drink from our fully stocked coffee bar, Broker’s Brew
Sweat it out with the team at our onsite gym

Fulltime

New

Temporary Executive Assistant

Are you a proactive and organised individual ready to take your career to the ne...

Location

United Kingdom , Manchester

Salary:

18.00 - 20.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience as an Executive Assistant
Impeccable organisational and time management skills
Exceptional written and verbal communication abilities
Ability to multitask, prioritise tasks effectively and maintain discretion in a busy environment
Comfortable working closely with senior stakeholders and external partners

Job Responsibility

Provide High-Level Support: Manage complex calendars and coordinate meetings for the CEO and other executives
Travel Coordination: Handle all travel logistics with precision, ensuring smooth journeys for the leadership team
Meeting Management: Prepare agendas, take minutes and follow up on action items for board meetings and leadership offsites
Event Planning: Organise exciting events, including the annual conference, from conception to delivery
Confidentiality: Handle sensitive information with the utmost discretion
Communication: Draught internal and external communications that reflect our client's values and vision
Stakeholder Liaison: Engage with key stakeholders, investors and partners on behalf of executives
Office Management: Oversee the day-to-day operations of our Manchester HQ, including supplies, facilities and meeting room management
Culture Ambassador: Be the go-to person for all office-related needs, fostering a positive and engaging workplace culture
Team Events: Organise team events, town halls, offsites and company socials to boost morale and connectivity

Fulltime

New

Section Manager, Administration and HR Section-1

Section Manager, Administration and HR Section-1 is responsible for ensuring the...

Location

Japan , Tokyo

Salary:

Not provided

Airbus

Expiration Date

Until further notice

Requirements

University graduate or above in Business Administration, HR, Legal or related
Experience in managing teams
Stress tolerance: ability to multitask on time and under pressure
Smooth communication and presentation skills
Knowledge of Google Workspace or Microsoft Office
English language skills (equivalent to 750 TOEIC points), overseas experience a plus
Ability to understand and respond with agility in a multicultural environment

Job Responsibility

Responsible for internal document management of regulations, etc.
Document-related duties (business registration, company seals, etc.)
Planning and management of company-wide events and head office area events
Responsible for procurement, maintenance and management of equipment, apparatuses, tools, materials, consumables, products and tools specifications for Roppongi facility
Responsible for non-aeronautical / non-IT procurement budget and process for Roppongi facility(including management of Corporate contracts)
Coordinate the security and disaster prevention plans for Roppongi site
Overall BCP and Crisis Management for Japan
Coordinate with lawyers in case of legal action taken by the company, under the supervision of the Head of Admin.& HR
Coordinate weekly meetings, Executive Committee, Board of Directors and Shareholders meeting -related documents and preparations
Matters related to internal controls such as information security, document storage, E&C, etc.

Fulltime

Administrative Assistant

Location

United States , Pittsburgh

Salary:

Not provided

Myticas Consulting

Expiration Date

Until further notice

Requirements

High school diploma or higher
5+ years relevant experience
Bilingual, must be able to communicate in Japanese
Excellent teamwork and communication skills
Flexibility to address a variety of challenges on a day to day basis
Must have strong personal initiative and organization skills
Able to balance numerous priorities
Maintain strict confidentiality
Strong MS Office Suite skills
Familiar with SharePoint

Job Responsibility

Manage day to day facility support in the Pittsburgh, PA office location (to include new hire logistics, seating, badge system, mail, courier, office supplies, parking)
Manage creation of purchase requisitions in SAP
General admin support (on a need basis)
Familiar with Supporting On/Off Boarding Admin team for North America
Experience with managing Executive calendars, travel arrangement and expense reports

Parttime

Skilled Trades Specialist

The Wyoming Military Department seeks a Skilled Trades Specialist for the Wyomin...

Location

United States , Guernsey

Salary:

24.78 USD / Hour

Wyoming Department of Transportation

Expiration Date

Until further notice

Requirements

Associate's Degree
0-2 years of progressive work experience (typically in Skilled Trades) with acquired knowledge at the level of a Skilled Trades Laborer
OR 2-4 years of progressive work experience (typically in Skilled Trades) with acquired knowledge at the level of a Skilled Trades Laborer
Required to obtain/maintain a Driver's License
Required to obtain/maintain Federal Security Clearance
Ability to lift up to 100 lbs
Required to work in all types of weather conditions

Job Responsibility

General maintenance, preventative, predictive, and repair of all facilities and infrastructure, interior and exterior, such as electrical, replacing bulbs and ballasts, repairing or replacing switches, controls, dialers, and other electrical components
Performs Locksmith duties
Assists in installing, repairing, and maintaining heating systems, gas systems, refrigeration systems, boiler systems, and air handling units. Also includes carpentry, rough to finish, frame, form walls, floors, sidewalks, curb and gutter, footers, build cabinets, map frames, counters, furnishings, paint, latex and oil, drywall, and texture
General maintenance, preventative, predictive, and repair of roads, grounds, parking areas, and landscaping, including operating heavy to light equipment to grade roads, haul material, snow removal, excavate, and any other type of equipment used to build or maintain road networks, repair underground pipes, parking areas, culverts, fire breaks, and ranges. Other general duties include welding, cutting, and fabricating gates, fences, and infrastructure. General repair and maintenance of water and sewer services, such as plumbing, minor and significant, pump stations, lift stations, automated sprinkler systems, irrigation systems, etc., for all Camp Guernsey infrastructure
Whether licensed or working under a licensed applicator, it facilitates weed mitigation and uses the necessary resources to spray chemicals on currently approved areas
Inspects, cleans, and maintains work trucks and inventories of all tools, equipment, and storage areas associated with this position
Admin associated with this position includes a detailed description of work performed on service orders, executes time cards and Installation Status Reports (ISRs), and attends required training
Provide inspections on all buildings and grounds to include all safety aspects. Reports back to higher for all shortcomings or requirements
Attend Meetings daily, weekly, and monthly as needed for specialized coordination and situational awareness
Other duties as assigned

What we offer

Comprehensive health, dental, and vision insurance
Paid vacation, sick leave, FMLA, and holidays
Retirement - Pension and 457B plans that help you build a secure future
Flexible schedules and work-life balance options

Fulltime

Operations & Client Support Executive

Are you ready to dive into a dynamic role where every day brings new challenges?...

Location

United Kingdom , Sevenoaks

Salary:

12.50 - 15.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience in scheduling or account management within maintenance, construction, or facilities
Strong multitasking and organisational skills in a fast-paced setting
Excellent communication and problem-solving abilities
Commercial awareness and confidence in quoting and invoicing
Familiarity with CRM systems (Big Change experience is a plus)
Ability to foster client relationships and drive business growth.

Job Responsibility

Engineer Scheduling & Diary Management: Allocate reactive maintenance jobs based on engineer skills, location, and availability
Client Account Management: Manage up to 10 key accounts, ensuring client needs are met and expectations exceeded
Quoting & Commercial Oversight: Prepare quotes for small works and follow-on jobs
coordinate engineer availability and seek approvals
Invoicing & Financial Admin: Process invoices accurately and promptly upon job completion
Job Tracking & Closure: Maintain up-to-date records with notes, photos, and documentation
Supplier Coordination: Order and track materials while liaising with suppliers for timely delivery
Issue Resolution: Address delays and complications swiftly and efficiently
CRM Management: utilise systems internal systems to streamline scheduling and account management
Performance Monitoring: Track KPIs such as first-time fix rates and client satisfaction.

What we offer

Weekly Pay
Up to 28 days annual leave
Dedicated consultant to support your job search
First opportunity to see permanent positions
Access to free eyecare vouchers
Temp of the Month awards
Timesheets can be completed on mobile devices
Perks at work
Discount schemes
Access to Well-being platforms.

Fulltime

Product Administration Executive

The Product Administrator works closely with suppliers to gather hotel and tour ...

Location

United Kingdom , Borehamwood

Salary:

26000.00 GBP / Year

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Experience of data entry and a keen eye for detail
Strong IT skills - knowledge of excel is desirable
Excellent people skills, particularly for communicating with guests, external suppliers and walk leaders and Tour Managers
Passion and enthusiasm for travel
Work with others as part of a team and form strong trusting relationships with suppliers and volunteer leaders
A ‘can do’ attitude and flexible approach
Ability to work to tight deadlines and reply quickly to issues as they arise

Job Responsibility

Loading all product into the reservations platform in line with launch of Marketing campaigns. Includes costs, prices, discounts, promos, leader accommodation and management of ongoing changes
Managing ongoing changes to stock / tours - additions, cancellations, amends – on the reservations platform (Tigerbay) and updating suppliers
Supporting pricing analysts to implement changes to pricing and offers to improve sales and revenue opportunities. Includes testing new promo codes, actioning free room upgrades and amending under occupancy supplements
Contacting suppliers to obtain quotes and provide them with room lists, transfer lists, passport manifests and sales updates
Ensuring guests are charged appropriately for all contract variations
Procuring and collating information from suppliers regarding facilities and tour details for our Tour Briefs
Tracking contract returns, highlighting any concerns / variations / non returns to the Product Admin Manager
Maintaining systems that track and monitor all contracts and provide regular oversight to the wider team of requested amends
Providing Tour leaders with relevant manifests
Building and maintaining excellent relationships with all suppliers

What we offer

33 Days Holiday pro rata inclusive of bank holidays
Pension Contributions
Volunteer Day
Group Life Assurance
Cinema Discounts
Online Shopping Discounts
Cycle to work Scheme
Discounted Gym Membership
Virtual GP
Health & Wellbeing Support 24/7 Helplines with access to trained counsellors for support

Parttime

Admin Executive, Facilities

IKEA

Location:
Malaysia , Kuala Lumpur

Category:
Office Administration

Contract Type:
Employment contract

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
March 26, 2025

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Job Description:

Job Responsibility:

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Nice to have:

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Job Posted:March 26, 2025

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Location:
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Job Posted:
March 26, 2025