Admin Executive, Facilities Jobs

Admin Executive

The Admin Executive is responsible for ensuring the smooth and efficient functio...

Location

India , Pune

Salary:

Not provided

GlobalStep

Expiration Date

Until further notice

Requirements

Admin experience in an ITES setup with exposure to 24/7 environment
Graduate in any stream
Hospitality background with strong English communication (Reading, writing & speaking)
Flexibility and adaptability to operate effectively responding to changing requirements
Ability to maintain confidentiality of all information and ability to answer all queries from clients, vendors and employees

Job Responsibility

Ensure the facilities are maintained in a manner conducive to ensuring a smooth and efficient working environment for all employees
Manage all aspects of the facility infrastructure including Communication and liaison with all necessary vendors
Assist in the smooth operation of the Transportation, Cafeteria, Housekeeping, Security, and other related functions
Support all employee and client related activities inside and outside the office premises
Take care of all hospitality related aspects for clients and company guests visiting India
Address and resolve any administrative-related issues or complaints promptly and professionally
Coordinate regular safety drills and ensure all employees are aware of emergency procedures

What we offer

Competitive salary and benefits package
A rare opportunity to help build and shape a brand-new team
A professional, fun, and supportive work environment

EA and Admin Manager

Our client is seeking an enthusiastic Executive Assistant & Administration Manag...

Location

United Kingdom , Hammersmith

Salary:

40000.00 - 55000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience in an EA or Business Support role
Highly organised with excellent written and verbal communication skills
Confident with MS Office suite, especially PowerPoint and Excel
Discreet, trustworthy
Knowledge of HR processes is beneficial
Willingness to undertake some limited travel when required

Job Responsibility

Manage the CEO's diary, inbox, and travel schedule
Prepare documents, presentations, and reports for meetings
Assist with project coordination, follow-up actions, and key communications
Create and manage board packs
Attend meetings to take minutes, track actions and follow up
Handle expenses
Oversee daily office operations
Manage office equipment and IT assets
Liaise with building managers and suppliers for facilities management
Administer office budget

What we offer

Some flexibility in working hours
Hybrid working can be offered

Fulltime

Operations & Client Support Executive

Are you ready to dive into a dynamic role where every day brings new challenges?...

Location

United Kingdom , Sevenoaks

Salary:

12.50 - 15.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience in scheduling or account management within maintenance, construction, or facilities
Strong multitasking and organisational skills in a fast-paced setting
Excellent communication and problem-solving abilities
Commercial awareness and confidence in quoting and invoicing
Familiarity with CRM systems (Big Change experience is a plus)
Ability to foster client relationships and drive business growth.

Job Responsibility

Engineer Scheduling & Diary Management: Allocate reactive maintenance jobs based on engineer skills, location, and availability
Client Account Management: Manage up to 10 key accounts, ensuring client needs are met and expectations exceeded
Quoting & Commercial Oversight: Prepare quotes for small works and follow-on jobs
coordinate engineer availability and seek approvals
Invoicing & Financial Admin: Process invoices accurately and promptly upon job completion
Job Tracking & Closure: Maintain up-to-date records with notes, photos, and documentation
Supplier Coordination: Order and track materials while liaising with suppliers for timely delivery
Issue Resolution: Address delays and complications swiftly and efficiently
CRM Management: utilise systems internal systems to streamline scheduling and account management
Performance Monitoring: Track KPIs such as first-time fix rates and client satisfaction.

What we offer

Weekly Pay
Up to 28 days annual leave
Dedicated consultant to support your job search
First opportunity to see permanent positions
Access to free eyecare vouchers
Temp of the Month awards
Timesheets can be completed on mobile devices
Perks at work
Discount schemes
Access to Well-being platforms.

Fulltime

Administrator and Office Coordinator

We’re looking for someone adaptable and proactive, comfortable taking on a varie...

Location

United Kingdom , Bristol

Salary:

30000.00 GBP / Year

Clue Software

Expiration Date

Until further notice

Requirements

Proven background in office administration or office coordination
Hands-on experience with HR administration, including onboarding and offboarding
Event planning and coordination for internal and external meetings
Recruitment support, including scheduling and candidate communication
Office health & safety understanding and check required
Exceptional organisational and time-management skills
Strong communication and interpersonal abilities
Detail-oriented with a proactive approach to problem-solving
Ability to manage multiple priorities in a fast-paced environment

Job Responsibility

First point of contact for Clue, in the office and via the phone
Manage building access, alarms, CCTV, and fob/keycard systems
Liaise with service providers (cleaners, building facilities management, fire risk assessment, PAT testing)
Ensure office cleanliness and maintenance
Monitor and replenish office supplies
Oversee deliveries and post distribution
Amazon account purchases for teams across Clue
Conduct regular office checks aligned with ISO standards
Provide end-to-end HR admin support: onboarding, offboarding, policy updates, and employee gifts
Act as HiBob super user for HRIS management

Fulltime

Lease Admin Analyst

This role is vital in our real estate portfolio management, with a focus on main...

Location

United States , Memphis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum 2 years of lease administration experience preferred
Strong background in commercial real estate, legal, financial, or account management roles may be considered
Proficiency in lease abstraction, financial reconciliation, and lease management systems (e.g., CoStar, Visual Lease, APEX, Harbor Flex, Salesforce)
Familiarity with lease-related terms (e.g., estoppel, critical dates, COI, document execution)
Advanced Excel skills (pivot tables, v-lookups, conditional formatting)
Experience with AP/AR, rent processing, and reconciliations is a plus
Stability in work history preferred
Proficiency in Customer Service
Ability to carry out Reporting tasks effectively
Advanced knowledge of Microsoft Excel

Job Responsibility

Maintain the integrity of real estate portfolio data for assigned clients
Input, manage, and report on lease details, financial transactions, and critical dates within lease management software
Prepare and reconcile AR/AP transactions to ensure lease information remains accurate and up to date
Assist in resolving client inquiries by researching lease terms, payment transactions, and related matters
Draft and review lease abstracts for accuracy and clarity
Provide lease analysis and interpretation for clients
Monitor lease-related payables and receivables
Process client rent rolls and coordinate accounting transactions
Review and reconcile invoices to ensure compliance with lease agreements

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Office Admin

We are looking for a proactive, organized and detail-oriented Office Admin suppo...

Location

China , Shanghai

Salary:

Not provided

AKUNA CAPITAL

Expiration Date

Until further notice

Requirements

Prior experience in office administration is a plus
Prior experience in finance support roles is a plus (e.g., cashier, accounting, finance assistant, payroll
either internship or full-time work experience)
Prior experience in wechat account operation and making posters is a plus
Strong proficiency in Microsoft Office (especially Excel and Outlook) and Adobe PDF tools
Excellent verbal and written communication skills in both Mandarin and English
Experience working in a start-up or small business environment is highly valued
Highly organized and detail-oriented, with strong multitasking skills
A proactive, self-starting attitude with excellent service orientation
Ability to work independently while collaborating effectively across teams and levels

Job Responsibility

Serve as Akuna’s first point of contact for the office - greet and assist visitors, vendors, and candidates professionally
Liaise with the building management and maintenance staff to handle office facilities
Order and maintain office and pantry supplies
keep workspaces clean and organized
Coordinate employee and candidate travel arrangements, and send out relevant travel documents
Organize internal events and external activities, including logistics and catering
Administer employee benefits programs such as commercial health insurance, annual health check and other related benefit
Manage swag and giveaway inventories
Source and liaise with vendors for employee benefit-related services and procurement needs
Answer and route incoming calls as needed

What we offer

Happy hours
Fully stacked snack room with free drinks and fresh fruits
Team events
Social club events
Internal knowledge sharing sessions

Fulltime

New

Stores Administrator

We have an exciting opportunity for an experienced administrator to join our tea...

Location

United Kingdom , Stoke-on Trent

Salary:

Not provided

AM Healthcare Group

Expiration Date

Until further notice

Requirements

Excellent organisational and prioritisation skills, with the ability to multitask and work to tight deadlines
Strong written and verbal communication skills
High attention to detail and accuracy in all tasks
Computer literate across general systems and willing to learn new in-house systems
Able to use own initiative while also being a collaborative and supportive team player
Positive, proactive, and helpful attitude always
Comfortable handling confidential information and adhering to data security protocols
Physically capable of utilising equipment to move boxes and manage stock-related tasks
Proven track record in administration / warehouse or stores administration
Microsoft 365

Job Responsibility

Book goods in/out, process orders, manage shipping (TNT, Royal Mail, UPS)
Maintain adequate stock levels and ensure clear labelling and housekeeping of stores areas and handle slow-moving stock transfers
Manage REHAPP-related workflows
Ensure appropriate levels of PPE stock holding
Complete stock counts and stock take as required
Allocate items from stock and book items out to workshop as appropriate
Liaise with clinicians, technicians, workshop managers, central purchasing, Ortho-Europe, CFAB, and other company staff
Support external clinic administration including preparation of clinics in line with patient appointments

What we offer

Competitive market salary
Incremental holiday allowance stating at 35 days, increasing to 41 days with length of service (inclusive of bank holidays)
Refer a Friend incentive scheme
Enhanced Family Leave/Pay
Recognition schemes
Continuing professional development
Industry leading training opportunities

Fulltime

New

Senior Principal Scientist – Target Discovery & Biology

Amgen’s Target Discovery & Biology (TD&B) organization integrates functional gen...

Location

United States , Thousand Oaks

Salary:

171106.00 - 209556.00 USD / Year

Amgen

Expiration Date

Until further notice

Requirements

Doctorate degree PhD OR PharmD OR MD [and relevant post-doc where applicable] and 3 years of directly related experience
Master’s degree and 6 years of directly related experience
Bachelor’s degree and 8 years of directly related experience
Doctorate degree in cell biology, molecular biology, biomedical engineering, or related discipline
6+ years of relevant experience in biotech or pharma, including leadership of scientific teams
Strong track record in complex in vitro model development, cell engineering, and high-throughput or automated screening
Experience with high-content imaging and transcriptional assay readouts
Demonstrated ability to collaborate with cross-functional teams to translate disease biology into experimental models
Experience with viral vector systems (AAV, lentivirus, or related technologies) for gene delivery and perturbation
Experience in leading or mentoring scientists, with proven success in project execution and team development

Job Responsibility

Provide scientific and operational leadership for a team of scientists delivering advanced in vitro models and screening-ready systems in collaboration with therapeutic area partners
Guide the design, optimization, and screen implementation of cellular models that capture disease-relevant biology, integrating insights from disease tissue profiling data
Champion partnerships with automation colleagues accelerate model deployment and reproducibility
Collaborate with Amgen therapeutic area scientists to define requirements, ensure biological relevance, and deliver systems that enable mechanistic and translational insights
Identify and implement emerging technologies in cell engineering, automation, and complex model systems to enhance the sophistication and throughput of discovery platforms
Foster a collaborative, creative, and scientifically rigorous team culture committed to delivering impact across Amgen’s pipeline

What we offer

A comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts
A discretionary annual bonus program, or for field sales representatives, a sales-based incentive plan
Stock-based long-term incentives
Award-winning time-off plans
Flexible work models where possible

Fulltime

Admin Executive, Facilities

IKEA

Location:
Malaysia, Kuala Lumpur

Category:
Office Administration

Contract Type:
Employment contract

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
March 26, 2025

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Location:Malaysia, Kuala Lumpur

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