Admin Coordinator Job at Office Angels (Westerham, Kent)

Admin Coordinator

The Admin Coordinator is responsible for managing engineer appointments and ensu...

Location

United Kingdom , Swadlincote

Salary:

13.25 - 13.50 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Managing engineer appointments
Ensuring smooth communication between customers and the engineering team
Scheduling jobs for engineers
Acting as primary point of contact for customers regarding appointment scheduling
Ordering materials
Booking engineers accommodation
Organising engineer schedules
Contacting customers to confirm appointment details
Maintaining accurate records of appointments
Liaising with internal teams to resolve scheduling conflicts

Job Responsibility

Schedule jobs for engineers based on availability and customer requirements
Act as the primary point of contact for customers regarding appointment scheduling
Ordering materials
Booking engineers accommodation
Organise engineer schedules and ensure timely communication of job details
Contact customers to confirm and update appointment details
Maintain accurate records of appointments and job progress in the scheduling system
Liaise with internal teams to resolve scheduling conflicts or urgent requests

Fulltime

Admin Coordinator

Office Angels are proud to be supporting this people centric business in their s...

Location

United Kingdom , Maidstone

Salary:

14.00 - 14.50 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience in Administration
High level of discretion, integrity, and trustworthiness
Ideally exposure to the CQC
A background in Healthcare, Medical, Care Homes (not essential)

Job Responsibility

Supporting the Office Manager with a range of Administration duties
Organising Staff Rotas and assisting with Payroll queries
Collating and managing data including information on worked hours, sickness, maternity, holidays etc
Checking invoices and discuss any discrepancies with the Office Manager
Supporting with Recruitment Administration, liaising with the recruitment team in relation to scanning/emailing candidate documents
Liaising with Human Resources Department concerning all new starters co-ordinating a induction programmes with the Office Manager
Supporting with audits relevant to the Operational and Health and Safety aspects of the Service
Checking electronic and paper-based files/folders are updated and maintained
Taking minutes at meetings, producing typed draft minutes
Producing reports using Excel skills

What we offer

Weekly Pay
Up to 28 days annual leave
Dedicated consultant to support your job search
First opportunity to see permanent positions
Access to free eyecare vouchers
Temp of the Month awards
Timesheets can be completed on mobile devices
Perks at work
Discount schemes
Access to Well-being platforms

Fulltime

New

Office Admin Coordinator

Our client, a national law firm, is seeking an Office Administrative Coordinator...

Location

United States , Austin

Salary:

20.00 - 24.00 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

High School Diploma required
Associates Degree preferred
3-5 years experience in office administration ideally in a formal office space
MS Office suite experience
Strong ability to problem solve, excellent communication, technology proficiency
Document Management system experience is a plus

Job Responsibility

Serve as the first point of contact for visitors, clients, and guests, creating a professional and welcoming office environment
Provide administrative support including calendar management, meeting coordination, expense processing, invoice management, document preparation, proofreading, and general office operations
Create, edit, maintain, and organize documents utilizing Microsoft Office Suite, Adobe Acrobat, and document management systems
Coordinate conference room scheduling, meeting setups, catering, and internal or client events, including occasional after-hours support
Answer and route incoming calls, manage visitor logs and badges, and maintain reception, lobby, conference rooms, and common areas
Manage incoming and outgoing mail, shipping, courier services, office supplies, kitchen inventory, and office equipment
Assist with employee onboarding, workstation setup, vendor coordination, office maintenance, and repair requests
Scan, format, organize, distribute, and maintain electronic and physical records while ensuring compliance with firm policies and confidentiality requirements
Troubleshoot office equipment and support basic technology logistics, including device coordination and document systems management
Collaborate effectively with attorneys, staff, vendors, and business services teams to resolve issues, improve processes, and ensure seamless daily office operations

What we offer

employer-paid parking

Fulltime

New

Gift Shop Admin Coordinator

As our Gift Shop Admin Coordinator at our St. Francis, Grand Island, NE, you wil...

Location

United States , Grand Island

Salary:

15.67 - 22.14 USD / Hour

American Nursing Care

Expiration Date

Until further notice

Requirements

High School GED General Studies
1-3 years Two (2) years of retail gift shop experience to include responsibilities in displaying and excellent customer service

Job Responsibility

Collect the daily receipts in Gift Shop, prepare deposit, maintain ledger and reconcile envelopes to the cash register
Responsible for recording expenses and income into computer excel sheets, monthly gross sales, inputting monthly budget data and providing a daily breakdown of sales to Finance
Oversee Gift Shop cash register and cash bag with daily confirmation of accuracy and needed bills and coins
Work with Gift Shop Supervisor to create and implement a social media and marketing strategy monthly, keeping up with latest trends
Recognize various hospital staff throughout the year and show appreciation for their contribution to overall team at St Francis through creative events, food sampling etc
Process freight by logging it into the Point of Sale system, price tagging, and putting merchandise onto the sales floor
Includes lifting boxes and getting on ladders to merchandise products
Ongoing organization of the back store room and basement to find items quickly
Report to the Gift Shop Supervisor any out of stock & low inventory items that need to be ordered
Work with entire team to prep for Open House events, creating new displays and resetting the entire store

What we offer

medical
prescription drug
dental
vision plans
life insurance
paid time off
tuition reimbursement
retirement plan benefit(s) including 401(k), 403(b), and other defined benefits offerings

Fulltime

Office Admin Coordinator

Location

Australia , Perth

Salary:

Not provided

PLS

Expiration Date

Until further notice

Requirements

Previous experience in a busy administration, office support, or receptionist role
Exceptional organisational and time management skills
Excellent communication and interpersonal skills
A professional and friendly approach with strong customer service focus
Experience using Pronto accounting software desirable

Job Responsibility

Answering incoming calls and assisting with general enquiries in a professional and timely manner
Managing incoming and outgoing mail and distribution of post
Ordering, monitoring, and distributing stationery and office supplies
Ordering and distributing groceries, kitchen consumables, milk, fruit, and related office supplies
Coordinating and receipting PPE, and mobilisation requirements
Booking couriers and freight
Raising and receipting purchase orders for corporate office requirements
Assisting with monthly and ad-hoc procurement and administration processes
Ensuring meeting rooms are clean, presentable, and fully stocked for meetings and visitors
Coordinating catering for meetings, training sessions, and corporate events

What we offer

Annual short-term incentive bonus recognising individual and business performance
PLS employee share scheme
18 weeks parental leave for primary carers and 4 weeks for secondary carers
Flexible working arrangements, including work from home options
Health and wellbeing allowance
Novated leasing through salary sacrifice
Paid community leave
Access to our Employee Assistance Program and Company Chaplains
Monthly employee recognition awards
Access to PLS’ KidsCo School Holiday Program

Fulltime

Principal Coordinator, Admin and Facilities Management

At Capital One, we think big and do bigger things. We were the first company to ...

Location

India , Bengaluru

Salary:

Not provided

Capital One

Expiration Date

Until further notice

Requirements

Bachelor's Degree
At least 5 years of Administration and Facilities experience

Job Responsibility

Ensure meeting the defined SLAs for all administration services
Monitor vendors and service provider's performance regularly to ensure quality of service/ delivery within specified timelines
Identify and negotiate with new vendors
Statutory compliance check of all vendor invoices aligned with finance to process
Manage various admin functions including facilities management, office maintenance, housekeeping services, security services, transportation and office build outs
Building Maintenance - AMC's, Fire safety etc
Ensuring an adequate supply of consumables/materials and service for the proper operation of services
Maintain appropriate stock levels of all consumables to ensure smooth operations & escalate in time to achieve availability of stocks
Routinely inspect all services to ensure performance measures are being maintained

Fulltime

Coordinator-admin

Serve as the point of contact for clients and communicate with them by phone and...

Location

Taiwan , Linkou

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

Serve as point of contact for clients via phone and email
Enter and retrieve information from computer databases
Operate standard office equipment
Prepare documents using word processing, spreadsheet, database, or presentation software
Transmit information using computer, mail, or facsimile machine
Enter and locate work-related information using computers and/or point of sale systems
Follow company policies and procedures
Ensure uniform and personal appearance are clean and professional
Maintain confidentiality
Welcome and acknowledge all guests

Fulltime

Engineering Admin Coordinator

Coordinate with other departments using telecommunications devices in order to r...

Location

Canada , Toronto

Salary:

30.59 CAD / Hour

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

High school diploma or G.E.D. equivalent
At least 2 years of related work experience

Job Responsibility

Coordinate with other departments using telecommunications devices to respond to requests and resolve maintenance issues
Coordinate and schedule with other departments for major system shutdowns or repairs
Maintain purchase orders log and file purchase orders upon payment
Follow all company and safety policies
Report maintenance problems, safety hazards, accidents, or injuries
Complete safety training and certifications
Properly store flammable materials
Ensure uniform and personal appearance are clean and professional
Maintain confidentiality of proprietary information
Protect company assets

Fulltime

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Admin Coordinator

Job Description

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