CrawlJobs Logo
Associa Logo Associa · Office Administration

Admin Asst

United States, Houston · Job Posted April 05, 2026
Apply Position
Job Link Share

Job Description

With more than 225 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 11,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities.

Job Responsibility

  • Become familiar with each association’s documents as they relate to your service role
  • Respond to phone calls, voicemails and emails- within 24 hours (Forward non-routine/urgent calls to Manager immediately)
  • Work with the manager on violation letters as requested
  • Work with the ACC department communicating with homeowner when necessary for more information, updating homeowners of the status the application, etc
  • Draft and mail letters to parties as requested by CAM- 2 business days
  • Process community mailings
  • special notices, meeting notices, etc.- 2 business days
  • Electronically file community related documents via company platform- daily
  • Maintain/program entry gates directories- within 24 hours
  • Process entry gate opening and maintenance requests via company platform during regular business hours- within 24 hours
  • Process, maintain, program and distribute pool tags/keys/cards/fobs- within 24 hours
  • Rotate as Receptionist on scheduled basis
  • Assist CAM in preparation of Board meeting packets- as needed
  • Prepare and process Annual Meeting Notices- time sensitive, 3 business days
  • Prepare Annual Meeting materials
  • Welcome Packet and registration information- 2 days
  • Attend Board and/or Annual meetings with CAM(s) when necessary. May be required to take meeting minutes. Note: Meetings may be held in the evening after regular working hours- as needed
  • Maintain a current hardcopy and e-file community information sheet (hot sheet)- as needed
  • Complete miscellaneous tasks as requested for CAM support and assist in other large scale projects- as needed
  • Maintain community websites via company platform- as needed
  • Act as back-up for after-hours emergency contact. The CAM is the first point of contact- as needed per emergencies occur
  • Review, code and process invoices for payment of services – daily within 24 hours
  • Other Responsibilities- this list should not be considered to be all encompassing and is subject to change

Requirements

  • Requires a high school diploma or GED
  • Associates degree preferred
  • Six to twelve months of related clerical or administrative support experience required
  • Ability to deliver a 5-star customer service to the Board and the residents
  • Ability to advise and direct the Board to make the necessary decisions
  • Ability to build rapport with clients
  • Strong analytical and critical thinking skills
  • Excellent written and verbal communication skills
Associa - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Admin Asst

8 matching positions

Sr Admin Asst

The Senior Administrative Assistant supports Directors, providing a wide range o...
Location
Location
United States , Lake Forest
Salary
Salary:
23.08 - 34.62 USD / Hour
grainger.com Logo
W. W. Grainger
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High School diploma or equivalent
  • 1 or more years of administrative experience
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and LucidChart
  • Experience communicating essential information concisely, both in writing and verbally
  • The ability to proofread documents for correct grammar, spelling and punctuation
  • The ability to learn multiple software programs
  • A proactive approach with the initiative to anticipate needs and take ownership of responsibilities
  • Attention to detail, ensuring accuracy in all tasks
  • A problem-solving mindset, with the ability to adapt and respond effectively to challenges
Job Responsibility
Job Responsibility
  • Respond to requests by asking probing questions, gathering and providing information
  • Manage logistics/event planning for all leadership meetings including selecting venues, food, coordinating development of schedules, and providing on-site meeting support
  • Schedule and manage business travel logistics and ensure leader has necessary documentation for travel (Domestic/international)
  • Manage multiple documents including composing, modifying, and proofreading (i.e. memos/letters, reports, PowerPoint presentations, SharePoint updates, surveys, organizational charts, or records management
  • Task and project management may include (but not limited to) managing invites, coordinating presentation content and handouts, transcribing/recording meeting notes, capturing action items, takeaways, recording audio when necessary, facilitating online questions from participants during meetings, troubleshooting technical and logistical issues, and organizing follow up activities. Effectively manage leaders’ time using strategic and proactive calendar management
  • Support leadership in planning and distributing team member and leader communications
  • Prepare personnel, purchasing and other administrative forms for the leadership teams and forward for approval and processing
  • Train and provide backup support for other Administrative Business Partners as needed
  • Support the onboarding and departure process for department team members
  • Demonstrate a thorough understanding of the department and appropriate Company policies, procedures and operations
What we offer
What we offer
  • Medical, dental, vision, and life insurance plans with coverage starting on day one of employment and 6 free sessions each year with a licensed therapist to support your emotional wellbeing
  • 18 paid time off (PTO) days annually for full-time employees (accrual prorated based on employment start date) and 6 company holidays per year
  • 6% company contribution to a 401(k) Retirement Savings Plan each pay period, no employee contribution required
  • Employee discounts, tuition reimbursement, student loan refinancing and free access to financial counseling, education, and tools
  • Maternity support programs, nursing benefits, and up to 14 weeks paid leave for birth parents and up to 4 weeks paid leave for non-birth parents
  • Fulltime
Read More
Arrow Right

Admin Asst To Physician

This position provides administrative support to the Physician. Provides high-le...
Location
Location
United States , Kansas City
Salary
Salary:
Not provided
kansashealthsystem.com Logo
The University of Kansas Health System
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High School Graduate or GED
  • 3 or more years broad administrative/secretarial experience
  • Must have excellent telephone skills, verbal and written communication skills
  • Ability to be flexible and adapt to change while maintaining a high level of professionalism, with an emphasis on positive customer relations
  • Knowledge of Microsoft Project Manager
  • Demonstrates competencies in computer programs such as: Microsoft Office Word, Excel and PowerPoint, email, intra/internet programs
Job Responsibility
Job Responsibility
  • Answers and screens incoming telephone calls, determining appropriate routing, transcribes messages with accurate detail
  • As delegated by the Physician - may manage projects such as office moves, policy compilation, and event planning. Handles duties related to continuing education programs, registration, schedules, materials preparation for meetings and notifying meeting participants
  • As delegated by the Physician – may represent department management for communicating information to hospital executive team, vendors, physicians, staff, and community agencies
  • Assists with the coordination of payroll, acting as a backup for the KRONOS managers
  • Composes correspondence, memos, and reports: types and proofs materials
  • edits, collates, assembles, and distributes documentation as needed. Prepares reports, activities calendars, mass mailings (i.e., letters and memos for staff)
  • Creates information database products to support Management as requested
  • Maintains patient confidentiality in accordance with HIPPA regulations at all times
  • Prioritizes correspondence, memos, reports, internal signature files and appointments
  • coordinates and schedules meetings, appointments, and conferences
  • Fulltime
Read More
Arrow Right

Admin-Asst

With more than 225 branch offices across North America, Associa is building the ...
Location
Location
United States , Schaumburg
Salary
Salary:
Not provided
associaonline.com Logo
Associa
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Knowledge of Microsoft Office products (Word, Excel, Outlook,) at a proficient level
  • Professional customer service skills
  • Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, et) at a proficient level
  • Partner with multiple stakeholders, for example community managers, vendors, peers, clients
  • Ability to interpret verbal and/or written instructions at a proficient level
  • Ability to self-motivate, be proactive, detail oriented and successfully function as part of a team
  • Ability to keep workspaces organized and maintained. Alerts Office Manager of low supplies and assists in supply stocking and distribution
  • Ability to maintain confidentiality and discretion in the performance of all duties and responsibilities
  • Knowledge of company policies, procedures, and forms
  • Must be able to work effectively with others in person and in group setting
Job Responsibility
Job Responsibility
  • Update and file association documents for Community Managers. Arrange for delivery and pick up of documents from storage when necessary
  • Update homeowner and association information in C3 and shared files
  • Process and distribute incoming and outgoing mail for the office and Associations
  • Process print jobs, scanning and faxing as general office support when needed
  • Organizes and prepares correspondence relating to association business
  • Receives and responds to incoming calls from homeowners, Board members and vendors. Follow through on various requests
  • Reviews invoices for completeness/accuracy of charges and prepare payable vouchers for manager’s approval if not completed by Telephone Operator
  • Prepares and assists community managers with monthly board packages and in house mailings
  • Relieves concierge/reception on an as needed basis
  • Other duties as assigned
Read More
Arrow Right

Executive Asst, Corporate Dev, Leadership, and Events for the Trust

Provides high-level administrative, organizational, and operational support to S...
Location
Location
United States , Boston
Salary
Salary:
65936.00 - 105497.60 USD / Year
childrenshospital.org Logo
Boston Children's Hospital
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • A Bachelor’s degree and min 3-4 years of relevant administrative experience is required
  • Must have the ability to work with a high degree of independence from conception to completion
  • Must be able to work under pressure and handle a wide variety of simultaneous activities and confidential matters with trust, confidence, and discretion
  • Analytical skills to resolve problems that require the use of basic scientific, mathematical, or technical principles
  • Work requires the ability to communicate effectively both orally and in writing and provide empathy in difficult interpersonal situations
  • Must have the ability to prioritize, oversee, and manage projects
  • Ability to work with diverse internal and external constituencies spanning front-line staff to senior level executives as well as a variety of external stakeholders
  • Highly adaptive to new technologies and expert in all key Hospital administrative operating systems, including the Microsoft Office suite (Excel, PowerPoint, Word, Outlook) and PeopleSoft
  • Experience with Blackbaud CRM is preferred
  • Ability to take personal initiative and work independently, as well as part of a team
Job Responsibility
Job Responsibility
  • Exercises judgment and discretion to handle incoming issues and requests, determining appropriate actions, responses, and solutions in a responsive and professional manner
  • Understands and effectively utilizes relevant Hospital chains of command and reporting systems to effectively triage a range of matters, including time-sensitive, challenging, confidential, and/or sensitive business and employee information and matters
  • Able to de-escalate personnel situations as necessary
  • Manages calendars and meeting schedules for the VP of Corporate, Leadership Giving & Events and the AVP of Corporate Development with consideration of timing, sequencing, and meeting location/travel requirements
  • Arranges external travel and itineraries
  • Plans, prepares, and executes logistical and administrative requirements for meetings, interviews, seminars, conferences, and special events
  • Circulates agendas, minutes, presentations, and other materials
  • Coordinates logistical and technological arrangements to ensure seamless execution
  • Supports the business and financial operational responsibilities through tracking expenses, facilitating the contract management process, ensuring timely execution of contracts, handling purchase orders and reimbursements, and tracking department budgets
  • Drafts emails as directed, creates and edits correspondence with manager guidance, and drafts other communications as directed
What we offer
What we offer
  • flexible schedules
  • affordable health, vision and dental insurance
  • child care and student loan subsidies
  • generous levels of time off
  • 403(b) Retirement Savings plan
  • Pension
  • Tuition and certain License and Certification Reimbursement
  • cell phone plan discounts
  • discounted rates on T-passes
  • Fulltime
Read More
Arrow Right

Facilities Coordinator - Technical Operations

The JLL account team has developed a unique culture, drawing and adapting from J...
Location
Location
India , Hyderabad
Salary
Salary:
Not provided
jll.com Logo
JLL
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • A degree or a professional qualification in Engineering / Technical Services
  • 2-3 years relevant experience
  • Understanding of local occupational health and safety requirements, critical facilities and vendor management
  • Knowledge in various Technical systems
  • Prior experience in energy management, saving opportunities, risk management or other related fields
  • Proven track record of flawless Project Initiation and execution
  • Quality of smooth interaction with workplace teams and vendors
  • Excellent communicator
Job Responsibility
Job Responsibility
  • Providing onsite support
  • Performing routine site checks and inspections
  • Providing admin support including front desk duties, basic housekeeping and appointment coordination
  • Monitor day to day technical operations activity for the site
  • Support to ensure adequate supply of materials including Electrical, plumbing, Carpentry
  • Coordinate with the landlord team to ensure compliance with statutory regulations on fire, health and safety standards & building management
  • Coordinate with vendor staff & staff on site to ensure the smooth operation
  • Routinely inspect the building, have regular walk arounds and raise tickets for closure of the identified snags on a daily basis
  • Assess & analysis of the readings for weekly & monthly reports on M & E, covering the maintenance contracts, spare parts consumption, Incident reports, Improvement projects etc
  • Support the asst manager- technical in identifying energy management, saving opportunities, risk management
What we offer
What we offer
  • Total Rewards Program, competitive pay and benefits package
  • Entrepreneurial and inclusive work environment
  • Help realize your full potential
  • Fulltime
Read More
Arrow Right
New

Manager

We are looking for an organized and proactive Manager or Supervisor who will han...
Location
Location
United States , Aiea
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • At least 2 years of experience in office administration, with added value from backgrounds in human resources, healthcare administration, or practice operations
  • Demonstrated ability to develop or manage policies, forms, procedures, documentation, or training materials
  • Strong organizational skills with the ability to handle multiple priorities independently and with a high level of accuracy
  • Clear written and verbal communication skills paired with a detail-oriented and service-oriented approach
  • Working knowledge of Google Workspace, including Docs, Sheets, and Drive
  • Experience supporting onboarding, employee documentation, compliance practices, or staff relations is preferred
  • Familiarity with medical or healthcare office workflows, billing processes, scheduling, or patient-facing operations is preferred
  • Previous experience training, mentoring, or supervising team members is preferred
Job Responsibility
Job Responsibility
  • Create and update internal HR documents, operational procedures, employee forms, and standard workflows to support consistency and compliance
  • Help maintain onboarding resources, handbook content, and staff training materials while keeping personnel files and training records accurate and secure
  • Build efficient office processes, track follow-up items, and support scheduling and administrative coordination across daily operations
  • Guide and support front desk team members through coaching, training, and quality oversight to promote excellent service and dependable execution
  • Monitor patient-facing administrative activities to ensure smooth arrival and departure experiences, and step in to assist front or back office coverage when needed
  • Support billing-related tasks such as insurance coordination, payment processing, and workflow improvements that strengthen revenue cycle operations
  • Assist with resolving issues involving payment tools, practice software, and vendor-supported systems to improve reliability and efficiency
  • Prepare reports, maintain business records in Google Workspace, and provide general administrative support including supply and inventory coordination
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • free online training
Read More
Arrow Right
New

Ao3 Administration Officer

Randstad are proud to currently be partnering with a large State Government Depa...
Location
Location
Australia , Brisbane
Salary
Salary:
51.12 AUD / Hour
https://www.randstad.com Logo
Randstad
Expiration Date
July 30, 2026
Flip Icon
Requirements
Requirements
  • Experience working effectively within a collaborative team environment
  • extremely high level of attention to detail and strong critical thinking skills
  • ability to use judgment and problem-solving skills under minimal supervision to manage competing priorities
  • knowledge of ArcGIS or other GIS software is highly regarded
  • analytical skills, the ability to interpret, review, edit, and collate numerical and written system data
  • excellent communication and customer service skills for engaging with stakeholders and the public
  • reliable, adaptable, and capable of managing confidential and sensitive departmental information
  • a current unrestricted 'C' class drivers’ licence
  • practical experience or qualifications in a related field will be favourably regarded
Job Responsibility
Job Responsibility
  • Providing timely and accurate administrative support, including completing internal quality assurance measures and delivering documentation
  • utilising ArcGIS and other systems/applications to produce outputs for aerial and ground jobs, including generating maps and related deliverables
  • monitoring and editing data for accuracy, maintaining electronic and hard-copy records, and raising data issues to ensure data integrity
  • using judgment and problem-solving skills when undertaking allocated tasks and non-routine requests to meet tight timeframes
  • exporting, reviewing, collating, and ordering data reports to be escalated to management for decision-making purposes
  • performing administrative support for treatment or surveillance activities, including generating appointments and bookings
  • providing high-quality customer service by responding to enquiries and accurately recording details on relevant databases
  • supporting the team by providing mentoring and training to new or inexperienced staff
  • participating in user acceptance testing, troubleshooting, and providing feedback for system upgrades
  • participating in the continual improvement of operational processes and identifying procedural inconsistencies
What we offer
What we offer
  • Competitive hourly rate + super
  • Primary Berrinba location, transitioning to excellent hybrid options (up to 2 days working from home or utilising secondary depots across Ipswich, Logan, Moreton Bay, Brisbane, or the Gold Coast) after an initial 3-month training period
  • learn specialist skills and knowledge in GIS mapping software and large-scale government program operations
  • discounts at retailers like David Jones, Myer & JB HiFi, Rebel Sport, Woolworths, Hoyts cinemas and many more
  • a free Employee Assistance Program
  • access to your payslips at the click of a button via our MyRandstad App
  • a weekly pay cycle
  • Fulltime
Read More
Arrow Right
New

Pharmacist - Full Time

We're building a world of health around every individual — shaping a more connec...
Location
Location
United States , Stillwater
Salary
Salary:
60.00 - 73.00 USD / Hour
https://www.cvshealth.com/ Logo
CVS Health
Expiration Date
September 30, 2026
Flip Icon
Requirements
Requirements
  • Bachelor of Science in Pharmacy or Pharm. D. degree
  • Active Pharmacy License in the state in which you are employed
  • Not on the DEA Excluded Parties List
  • Immunization Certification through an accredited organization (e.g., APhA)
  • No pending felony charges or convictions for criminal offenses involving controlled substances
Job Responsibility
Job Responsibility
  • Supporting the Pharmacy Manager in leading and directing Pharmacy Technician Support Staff
  • Accountable for supporting the management, oversight and operation of all aspects within your pharmacy including Patient Safety
  • Pharmacy Professional Practice
  • Regulatory Requirements
  • Quality Assurance
  • Customer Service
  • Personnel Management
  • Inventory Management
  • Financial Profitability
  • Loss Prevention
What we offer
What we offer
  • Medical, dental, and vision coverage
  • Paid time off
  • Retirement savings options
  • Wellness programs
  • Eligible for a CVS Health bonus, commission or short-term incentive program in addition to the base pay range
  • Fulltime
Read More
Arrow Right