Admin Assistant Jobs

PaxeraHealth

Location:
Egypt, Cairo

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

The admin assistant is responsible for overseeing administrative, procurement, marketing and activities, while ensuring smooth daily operations and providing strong support to the projects and operations departments. This role includes managing office resources, coordinating cross-departmental communication, attending and documenting meetings, and ensuring efficient execution of administrative, procurement, and operational tasks.

Job Responsibility:

Oversee day-to-day office operations, ensuring a well-organized and professional work environment
Provide comprehensive administrative support, including calendar management, correspondence, and document preparation
Organize and maintain records, databases, and filing systems
Supervise office supplies and equipment, ensuring they are stocked, serviced, and fully functional
Manage vendor relationships related to office administration and services
Lead procurement activities, including vendor sourcing, purchase orders, contract management, and budget tracking
Attend meetings, prepare agendas, record accurate minutes, and ensure timely follow-up on action items
Schedule, organize, and facilitate internal and external meetings and workshops
Arrange business travel and accommodation for staff when required
Assist in planning and executing projects, monitoring progress, and preparing reports for management
Support onboarding and orientation of new team members, ensuring smooth integration
Process expense reports, invoices, and other financial documentation

Requirements:

Bachelor’s degree in Business Administration, Office Management, or a related field (preferred)
3–5 years of progressive experience in office management, administration, or procurement, ideally within a technical or project-based environment
Proficiency in Salesforce (required)
Strong leadership, organizational, and time management skills
Excellent written and verbal communication skills in English
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools
Proven ability to capture and distribute accurate meeting minutes and follow up on action points
High level of discretion, professionalism, and adaptability in a fast-paced environment

Additional Information:

Job Posted:
December 11, 2025

Employment Type:

Fulltime

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Admin Assistant