CrawlJobs Logo

Admin Assistant

capitalvacations.com Logo

Capital Vacations

Location Icon

Location:
United States , Gatlinburg

Category Icon
Category:
Hospitality and Tourism

Job Type Icon

Contract Type:
Not provided

Salary Icon

Salary:

Not provided
Save Job
Save Icon
Apply Position

Job Description:

Opportunity for career advancement in a fast-paced, growth-oriented organization! Supervises and coordinates the operation of the Front Desk and Administrative offices.

Job Responsibility:

  • Supervises and coordinates the operation of the Front Desk and Administrative offices
  • Supervises the assignment of rooms
  • pre-blocks and assigns all V.I.P. and special room requests on a daily basis
  • Promotes cooperation between the Front Office and all other departments
  • Coordinates with the Housekeeping department in all pertinent information to ensure a smooth-running operation
  • Controls all guests’ vouchers and accuracy of the room or guests’ folios
  • Aids guests with inquiries, requests, and complaints
  • Requisitions supplies and equipment for the Front Office/Admin and maintains a monthly inventory of supplies
  • Schedules all personnel in the department to include Activities
  • Counsels employees in the department regarding various problems
  • Disciplines subordinates when necessary
  • Assist in training new employees in the Front Office department
  • Coordinate all correspondence related to owners/unit usage
  • Able to contact and negotiate vendor agreements as directed by the General Manager
  • Able to assist the General Manager with all operational projects
  • Able to coordinate and assist General Manager with the implementation of all policies and procedures for staff
  • Assist in coordinating all Board related functions with General Manager
  • Processing owner information and request
  • Received phone call (email, mail) for future reservations, cancellations and confirmations
  • Functions as the resort exchange company coordinator
  • Is familiar with all rules governing the systems and the various programs available to owners
  • Responsible for documenting, verifying and processing money due owners through the owner rental program
  • Must perform multi-purpose tasking within the guidelines set forth by Capital Vacations
  • Complies with all Capital Vacations policies and procedures
  • Responsible for after hour calls relating to front office issues
  • Performs all other related duties and projects as assigned by the General Manager

Requirements:

  • High School diploma or equivalent
  • Minimum two (2) years Guest Services experience
  • Minimum one (1) year accounting related experience in Timeshare/Resort environment
  • Valid driver’s license required
  • Must have knowledge and proficiency in Microsoft Office Suite
  • Must have knowledge and able to use all basic office equipment
  • Multitask oriented, organized and able to set priorities
  • Excellent interpersonal skills and ability to adjust and interact with all levels of personnel
  • Must be able to do multi-function tasking coordinated with General Manager
  • Must possess excellent communicative skills, both written and oral
  • Must possess leadership skills
  • Able to manage, direct and complete assigned duties as directed by General Manager
  • Able to process and resolve guest service requirements
  • Must be able to assist, train and direct staff where necessary
  • Must dress professionally
What we offer:
  • Competitive Salary
  • Paid Time Off and Paid Holidays
  • Career Growth
  • Medical/Dental with employer contribuition
  • Voluntary Life Insurance, Disability, and Aflac Insurance
  • Company-paid life insurance and long term disability
  • 401 (k) retirement plan
  • Travel Perks to Resort Locations
  • Company Perks Program
  • Medical Insurance
  • Dental Insurance
  • Vision Insurance
  • Discounted Resort Stays
  • Life Insurance
  • Long-Term Disability
  • Professional Development
  • Competitive Compensation
  • Rapid Growth
  • Corporate Discounts
  • Exclusive Member Deals

Additional Information:

Job Posted:
March 22, 2026

Employment Type:
Fulltime
Work Type:
On-site work
Icon
Capital Vacations - All Job Offers
Job Link Share:
Copy Link Icon
Facebook Icon Twitter Icon LinkedIn Icon

Looking for more opportunities? Search for other job offers that match your skills and interests.

Briefcase Icon

Similar Jobs for Admin Assistant

Buying Admin Assistant

Opportunity to launch your career in fashion buying with a world renowned ecomme...
Location
Location
United Kingdom , London
Salary
Salary:
12.00 - 13.00 GBP / Hour
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • A minimum of previous commercial experience in a fast-paced fashion retail buying or merchandising environment with strong administrative skills
  • Advanced MS Office skills, particularly in Excel, PowerPoint, and Word
  • Commercial awareness and understanding of the fashion industry, our products, and competition
  • Strong attention to detail, organisational skills, and commitment to accuracy
  • Ability to work with stringent deadlines
  • A positive work ethic and excellent multitasking abilities
  • Strong numerical and commercial reasoning skills
Job Responsibility
Job Responsibility
  • Obtain, check, and update order confirmations from suppliers with 100% accuracy
  • Manage the introduction of new suppliers, ensuring they are correctly set up with accounts payable and internal systems
  • Maintain accurate purchase orders within Fulcrum, including uplift/cost price/style code/shipping window details
  • Keep records of payment terms and shipping details up to date
  • Raise re-orders as requested by the department
  • Perform site checks and request product merges, creating new PID's when necessary
  • Perform pre-upload checks and resolve any issues before go-live, including pre-shoot management
  • Collect, check, and upload all recommended retail prices (RRPs) each season, ensuring appropriate margins
  • Perform pricing checks (margin, default & RRP) prior to upload
  • Prepare vendor packs for buying trips, including relevant files such as sell-through reports and range plans
  • Fulltime
Read More
Arrow Right

Admin Assistant

We're recruiting for an Admin Assistant to join a warm and welcoming team on a m...
Location
Location
United Kingdom , Yeovil
Salary
Salary:
12.60 - 14.00 GBP / Hour
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • A proactive team player with a confident and professional manner
  • Someone who enjoys working with people at all levels and building strong working relationships
  • Excellent written and verbal communication skills with great attention to detail
  • Strong IT skills and a willingness to learn new systems
  • Well-organised and able to prioritise tasks effectively
Job Responsibility
Job Responsibility
  • Providing a high standard of hospitality to visitors and handling incoming calls
  • Formatting letters, managing post, and maintaining office filing systems
  • Assisting with admin inboxes and ad-hoc administrative tasks
  • Supporting QA processes linked to ISO standards
  • Helping with bids and framework documentation
  • Entering data into the company's project system
  • Assisting with finance tasks including invoicing and spreadsheet work
What we offer
What we offer
  • 22 days holiday (pro rata)
  • plus Bank Holidays
  • Pension Scheme
  • a genuinely pleasant and relaxed team culture
  • bright
  • modern office
  • Parttime
Read More
Arrow Right

Warehouse Support / Admin Assistant

A hands-on, varied role that combines warehouse duties with light driving and ad...
Location
Location
United Kingdom , Wigston
Salary
Salary:
Not provided
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience in a warehouse or stores environment
  • Good organisational and communication skills
  • Confident using basic admin systems
  • A flexible, 'can-do' attitude
  • FLT licence is desirable but not essential
  • Clean driving licence and willingness to drive when required
Job Responsibility
Job Responsibility
  • Assist with packing and dispatching orders
  • Operate a Forklift Truck to support the Warehouse Manager (FLT licence preferred)
  • Provide driving support for local deliveries and collections when needed
  • Organise and maintain stores and inventory areas
  • Handle basic admin tasks, including raising purchase orders and updating internal systems
  • Liaise with suppliers to place orders and chase deliveries
What we offer
What we offer
  • Supportive and friendly team environment
  • Early finish on Thursdays
  • Varied role with plenty of opportunity to learn
  • Free on-site parking
  • Fulltime
Read More
Arrow Right

Stores Support / Admin Assistant

We're recruiting on behalf of a successful and growing company based in Wigston ...
Location
Location
United Kingdom , Wigston
Salary
Salary:
Not provided
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience in a warehouse or stores environment
  • Good organisational and communication skills
  • Confident using basic admin systems
  • A flexible, 'can-do' attitude
  • FLT licence is desirable but not essential
  • Clean driving licence and willingness to drive when required
Job Responsibility
Job Responsibility
  • Assist with packing and dispatching orders
  • Operate a Forklift Truck to support the Warehouse Manager (FLT licence preferred)
  • Provide driving support for local deliveries and collections when needed
  • Organise and maintain stores and inventory areas
  • Handle basic admin tasks, including raising purchase orders and updating internal systems
  • Liaise with suppliers to place orders and chase deliveries
What we offer
What we offer
  • Supportive and friendly team environment
  • Early finish on Thursdays
  • Varied role with plenty of opportunity to learn
  • Free on-site parking
  • Fulltime
Read More
Arrow Right

Admin Assistant

The Admin Assistant is responsible for maintaining office functionality, assisti...
Location
Location
China , Shanghai
Salary
Salary:
Not provided
https://www.marriott.com Logo
Marriott Bonvoy
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests
  • transmit information or documents using a computer, mail, or facsimile machine
  • operate standard office equipment other than computers
  • prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software
  • handle incoming and outgoing mail, including date stamping and distributing incoming mail
  • create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc.
  • compile, copy, sort, and file records of office activities, business transactions, and other activities
  • enter and locate work-related information using computers and/or point of sale systems
  • follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets
  • welcome and acknowledge all guests according to company standards, anticipate and address guests’ service needs, assist individuals with disabilities, and thank guests with genuine appreciation
Job Responsibility
Job Responsibility
  • Enter and retrieve information contained in computer databases
  • prepare letters, memos, and documents
  • handle incoming and outgoing mail
  • create and maintain filing systems
  • compile, copy, sort, and file records
  • communicate professionally with guests and team members
  • assist individuals with disabilities
  • lift and move items as needed
  • perform other reasonable job duties as requested.
What we offer
What we offer
  • Equal opportunity employer
  • access to global opportunities
  • inclusive and valued work environment
  • culture focused on diversity.
  • Fulltime
Read More
Arrow Right

Buying Admin Assistant - Luxury Fashion

Temporary position as Buying Admin Assistant in a luxury fashion ecommerce brand...
Location
Location
United Kingdom , London
Salary
Salary:
12.00 - 13.00 GBP / Hour
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous commercial experience in a fast-paced fashion retail buying or merchandising environment with strong administrative skills
  • Advanced MS Office skills, particularly in Excel, PowerPoint, and Word
  • Commercial awareness and understanding of the fashion industry, products, and competition
  • Strong attention to detail, organisational skills, and commitment to accuracy
  • Ability to work with stringent deadlines
  • Positive work ethic and excellent multitasking abilities
  • Strong numerical and commercial reasoning skills
Job Responsibility
Job Responsibility
  • Obtain, check, and update order confirmations from suppliers with 100% accuracy
  • Manage the introduction of new suppliers, ensuring they are correctly set up with accounts payable and internal systems
  • Maintain accurate purchase orders within Fulcrum, including uplift/cost price/style code/shipping window details
  • Keep records of payment terms and shipping details up to date
  • Raise re-orders as requested by the department
  • Perform site checks and request product merges, creating new PID's when necessary
  • Perform pre-upload checks and resolve any issues before go-live, including pre-shoot management
  • Collect, check, and upload all recommended retail prices (RRPs) each season, ensuring appropriate margins
  • Perform pricing checks (margin, default & RRP) prior to upload
  • Prepare vendor packs for buying trips, including relevant files such as sell-through reports and range plans
  • Fulltime
Read More
Arrow Right

Buying Admin Assistant - Luxury Fashion

We are currently seeking a talented and detail-oriented individual to join our c...
Location
Location
United Kingdom , London
Salary
Salary:
12.00 - 13.00 GBP / Hour
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • A minimum of previous commercial experience in a fast-paced fashion retail buying or merchandising environment with strong administrative skills
  • Advanced MS Office skills, particularly in Excel, PowerPoint, and Word
  • Commercial awareness and understanding of the fashion industry, our products, and competition
  • Strong attention to detail, organisational skills, and commitment to accuracy
  • Ability to work with stringent deadlines
  • A positive work ethic and excellent multitasking abilities
  • Strong numerical and commercial reasoning skills
Job Responsibility
Job Responsibility
  • Obtain, check, and update order confirmations from suppliers with 100% accuracy
  • Manage the introduction of new suppliers, ensuring they are correctly set up with accounts payable and internal systems
  • Maintain accurate purchase orders within Fulcrum, including uplift/cost price/style code/shipping window details
  • Keep records of payment terms and shipping details up to date
  • Raise re-orders as requested by the department
  • Perform site checks and request product merges, creating new PID's when necessary
  • Perform pre-upload checks and resolve any issues before go-live, including pre-shoot management
  • Collect, check, and upload all recommended retail prices (RRPs) each season, ensuring appropriate margins
  • Perform pricing checks (margin, default & RRP) prior to upload
  • Prepare vendor packs for buying trips, including relevant files such as sell-through reports and range plans
What we offer
What we offer
  • Equal-opportunities employer
  • Inclusive environment
  • Support for reasonable adjustments
  • Fulltime
Read More
Arrow Right

Office Assistants & Admin roles/ Buying & Merchandising

Looking to gain experience within the fashion and beauty industry? We are curren...
Location
Location
United Kingdom , London
Salary
Salary:
12.00 - 16.00 GBP / Hour
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • flexible
  • positive
  • reliable
  • enthusiastic with a good attitude to work
  • adapt to different companies and cultures
What we offer
What we offer
  • Weekly pay every Friday
  • Easy timesheet accessibility with mobile support
  • Up to 28 days annual leave
  • Perks at work and discount schemes for all major retailers and over 150 high street stores
  • Access to free eye-care vouchers and discounts towards glasses for VDU purposes
  • Access to well-being platforms
  • FREE access to online Linkedln Learning courses
  • Temp of the Month awards
  • Dedicated consultant to support your job search and offer expert interview tips
Read More
Arrow Right
Jobs by Category
Art and Entertainment Jobs Banking Jobs Call Center Jobs Construction Jobs Consulting Jobs Customer Service Jobs Education Jobs Energy Jobs Finance Jobs Gastronomy Jobs Health and Beauty Jobs Hospitality and Tourism Jobs Human Resources Jobs Insurance Jobs IT - Administration Jobs IT - Software Development Jobs Legal Jobs Logistics Jobs Manufacturing Jobs Marketing, Digital Marketing, SEO, SEM Jobs Media Jobs Nursing Jobs Office Administration Jobs Pharmacy Jobs Physical Work Jobs Public Relations Jobs Public Sector Jobs Purchasing Jobs Quality Control Jobs Real Estate Jobs Research and Development Jobs Sales Jobs
Job Positions Jobs by Country
United States Jobs United Kingdom Jobs India Jobs Canada Jobs Australia Jobs Germany Jobs Ireland Jobs Poland Jobs
Company
Blog About Us Contact
Follow Us
Facebook
X (Twitter)
LinkedIn
Instagram
CrawlJobs Group
ITFlashcards AllDevBlogs
© 2026 CrawlJobs Ltd. All Rights Reserved
Terms & Conditions Privacy Policy