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Vodafone Logo Vodafone · Office Administration

Admin Assistant

Egypt, Giza · Job Posted February 03, 2026
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Job Description

Provide full administrative and secretarial support to the HOD & department to ensure the smooth management of his day-to-day affairs, and most effective use of his time. Handle sensitive and complex issues in a professional and objective manner.

Job Responsibility

  • Manage HOD’s agenda, assessing priority of appointments and reallocation as necessary
  • Manage HOD’s travel arrangements (including visas/accommodation)
  • Process HOD’s correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate
  • Maintain HOD’s office systems, including data management and filing
  • Maintain records of HOD’s contacts., enquiries and requests, and deal with them when appropriate
  • Assist HOD’s in researching and following up with action on matters which fall within the HOD’s responsibility – chasing responses, triggering follow-up action
  • Organise meetings and ensure that HOD is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers
  • Supervise all Trust incoming/outgoing mail
  • Perform any other duties as may reasonably be required by the HOD

Requirements

  • Minimum 3+ years of experience in a relevant role supporting senior management level
  • Ability to deal with sensitive information with discretion and to maintain confidentiality
  • Exceptional interpersonal and communication skills, to enable professional interaction with a wide range of contacts, both internal and external
  • Excellent attention to detail, with the ability to maintain a high level of accuracy
  • A flexible, pro-active approach to work including the ability to prioritise and re-prioritise
  • Good organization, time management and scheduling skills
  • Strong communication skills
  • Ability to multitask
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