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Robert Half Logo Robert Half · Office Administration

Admin Assistant

United States, Oakland Employment contract · Job Posted July 03, 2026
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Job Description

The Administrative Assistant provides day-to-day administrative support to ensure efficient office operations. This role supports individuals, teams, or departments by handling clerical tasks, coordinating communications, maintaining records, and assisting with scheduling and office organization. Based on general knowledge.

Job Responsibility

  • Answer and direct phone calls, emails, and other correspondence
  • Schedule meetings, appointments, and manage calendars
  • Prepare reports, presentations, and other business documents
  • Maintain filing systems, records, and office databases
  • Order office supplies and support general office management tasks
  • Greet visitors and provide general administrative support to staff and management
  • Assist with data entry, expense reports, and invoice processing
  • Coordinate travel arrangements and meeting logistics as needed
  • Support special projects and perform other administrative duties as assigned

Requirements

  • High school diploma or equivalent required
  • associate or bachelor’s degree preferred
  • Previous administrative, clerical, or office support experience preferred
  • Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
  • Strong organizational, communication, and time management skills
  • Ability to multitask, prioritize responsibilities, and maintain confidentiality
  • Strong attention to detail and problem-solving skills

Nice to have

  • Professional verbal and written communication
  • Customer service mindset and interpersonal skills
  • Ability to work independently and collaboratively in a team environment

What we offer

  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan
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