Admin Assistant Job at Capital Vacations (Branson)

Job Description

Opportunity for career advancement in a fast-paced, growth-oriented organization!

Requisitions supplies and equipment and maintains a monthly inventory of supplies
Post payments and credits to owner accounts
Reports daily balance of accounts receivable to General Manager, etc., as requested
Processes credit card chargebacks and returned checks, and assists in resolving guest billing issues
Manages the collection procedures
Prepares deposits from daily cash reports
Prepares and submits monthly aging reports
Reconciles vendor statements to invoices
Prepares and processes all invoices for review and approval by upper management
Manages vendor relations
Maintains files of all accounting information, payables & receivables, contracts, etc.
Assists in preparing accounting analysis
Complies with all company policies and procedures
Coordinate all correspondence related to owners/unit usage
Able to contact and negotiate vendor agreements as directed by the General Manager
Able to assist the General Manager with all operational projects
Able to coordinate and assist the General Manager with the implementation of all policies and procedures for staff
Assist in coordinating all Board-related functions with the General Manager
Processing owner information and request
Must perform multi-purpose tasking within the guidelines set forth by Capital Vacations
Complies with all Capital Vacations policies and procedures
Performs all other related duties and projects as assigned by the General Manager

High School diploma or equivalent
Minimum two (2) years of Guest Services experience
Minimum one (1) year of accounting-related experience in a Timeshare/Resort environment
Valid driver’s license required
Must have knowledge and proficiency in the Microsoft Office Suite
Must have knowledge and be able to use all basic office equipment
Multitask oriented, organized, and able to set priorities
Excellent interpersonal skills and ability to adjust and interact with all levels of personnel
Must be able to do multi-function tasking coordinated with the General Manager
Must possess excellent communicative skills, both written and oral
Must possess leadership skills
Able to manage, direct, and complete assigned duties as directed by the General Manager
Must be able to assist, train, and direct staff where necessary
Must dress professionally