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We're working with a well-regarded and expanding accountancy practice based in North London who are looking to appoint an organised and proactive Admin Assistant. This is a fantastic opportunity to join a friendly, close-knit team where you'll play a key role in supporting both the administrative and financial operations of the firm. This position would suit someone with strong attention to detail, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment.
Job Responsibility:
Prepare and send out client invoices accurately and in a timely manner
Monitor outstanding balances and proactively follow up on overdue payments
Liaise with clients via phone and email to resolve payment queries
Keep internal systems updated with payment activity and debtor status
Escalate any complex issues to senior team members where required
Assist in maintaining schedules for upcoming accounts and VAT deadlines
Work closely with the accounts team to help ensure all compliance deadlines are met
Act as a key point of contact for clients, requesting documentation and records
Follow up on outstanding information needed for accounts preparation and VAT filings
Maintain accurate logs of communications and outstanding items
Maintain and update client databases and records
Assist with onboarding new clients
Provide ad hoc administrative support to the wider team
Ensure all filing (digital and physical) is organised and up to date
Requirements:
Previous experience in an administrative role within an accountancy practice
Strong organisational skills with the ability to prioritise workload effectively
Confident communicator with a professional approach to client interaction
Good working knowledge of Microsoft Office (particularly Excel and Outlook)
High level of accuracy and attention to detail
What we offer:
Opportunity to join a supportive and growing firm
Exposure to a wide range of administrative and finance processes