Admin Assistant To Physician in Allergy/Rheumatology

• Answers and screens incoming telephone calls, determining appropriate routing, transcribes messages with accurate detail
• As delegated by the Physician - may manage projects such as office moves, policy compilation, and event planning
• Handles duties related to continuing education programs, registration, schedules, materials preparation for meetings and notifying meeting participants
• As delegated by the Physician – may represent department management for communicating information to hospital executive team, vendors, physicians, staff, and community agencies
• Assists with the coordination of payroll, acting as a backup for the KRONOS managers
• Composes correspondence, memos, and reports: types and proofs materials
• edits, collates, assembles, and distributes documentation as needed
• Prepares reports, activities calendars, mass mailings
• Creates information database products to support Management as requested
• Maintains patient confidentiality in accordance with HIPPA regulations at all times
• Prioritizes correspondence, memos, reports, internal signature files and appointments
• coordinates and schedules meetings, appointments, and conferences
• Reviews, classifies, and files correspondence, documents, and materials in main filing system
• secures confidential file system dealing with sensitive documentation

• High School Graduate or GED
• 3 or more years broad administrative/secretarial experience
• Must have excellent telephone skills, verbal and written communication skills
• Ability to be flexible and adapt to change while maintaining a high level of professionalism, with an emphasis on positive customer relations
• Knowledge of Microsoft Project Manager
• Demonstrates competencies in computer programs such as: Microsoft Office Word, Excel and PowerPoint, email, intra/internet programs

Bachelors Degree or Technical/Professional training/degree in Business School Training