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Admin Assistant II

Autodesk Inc

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Location:
United States , Woodland Park

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Category:
Office Administration

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Contract Type:
Employment contract

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Salary:

1660.50 - 1992.50 USD / Month

Job Description:

Provide support to the Colorado State Forest Service Woodland Park staff and programs such as, but not limited to Forest Management Programs, Seedling Tree Plantings, and Forest Agriculture by performing duties including front desk reception, telephone and walk-in customer reception, general public relations, document creation/editing and data management, meeting logistics, mail processing, payment processing, working with and coordinating/paying/accepting payment from vendors, and other financial duties, office equipment operations and maintenance. Take minutes at meetings as required. Take assignments as delegated by the Southeast Area Accounting Technician II and Area Manager, which can be more specifically related to accounts and accounting processes

Job Responsibility:

  • Greets telephone and walk-in customers
  • Routes incoming calls for district staff
  • Evaluates and satisfies customer requests for various information and resources and/or directs customers to the proper employee or external entity
  • Maintains master office schedule for Field Office and Area Staff
  • Schedules conference rooms and obtains conference call-in numbers for Field Office staff
  • Supports Field Office staff through data and document creation, input and editing
  • Data is entered into databases for programs such as, but not limited to the Forest Management Programs, Seedling Tree Plantings, and Forest Agriculture
  • Maintains office contact information
  • Assists with management to the Woodland Park Field Office Website
  • Provides layout and content editing for documents such as memoranda, letters, and reports and maintains mailing lists
  • Conducts other support tasks such as information research and meeting logistics
  • Tracks meeting schedules and travel itineraries of all office personnel to facilitate accurate scheduling and verify employee status
  • Takes minutes at monthly Field Office meetings
  • Reviews outgoing documents for completeness before sending to the State Office for processing
  • Reallocate P-card transactions for Field Office staff using Kuali Financial System (KFS)
  • utilize Kuali action list, and know how to handle the P-card transactions
  • Follows CSU and department purchasing policies
  • Prepares invoices and submits customer payments to State Office for deposit within the required timeframe
  • Prepares purchase order and reimbursement requests, by using the correct CSFS forms
  • Assists the Supervisory Forester with reconciling budget vs. actual expenses based on information provided by the State Office Administrative Division team
  • Create and maintain spreadsheets to assist Supervisory Forester with tracking program information, such as with the Forest Ag program
  • Track landowner grant fiscal information using spreadsheets to assist the assigned forester in the office
  • Maintain bond records and process refunds
  • Maintains Field Office supply inventory by utilizing ShopCat system
  • orders supplies as needed for Field Office staff
  • Maintains office equipment operability
  • Places special supply orders for Field Office personnel
  • Initiates contact with office equipment vendors and repair people
  • Duplicates and disseminates information internally and externally using copiers, FAX, email, and US Mail
  • Manages all Field Office incoming and outgoing mail processes and prepares all outgoing mail
  • assists with mailings to the office Forest Agriculture property owners or other homeowner groups
  • Periodically update Field Office and Area forestry service provider, consultant, and contractor lists
  • Completes bulk-mail projects
  • Coordinate and/or assist with janitorial and building upkeep
  • Maintain Field Office vehicle mileage and maintenance records
  • Compile, prepare and submit reports to staff and State Office Administrative Division team for projects
  • Maintain office technical publications library and order supplies from the C&C Division team at the State Office
  • Prepare travel documentation for office staff and submit to the State Office for approval and processing
  • Support Field Office intern or hourly staff and coordinate with State Office staff as needed, if applicable
  • Maintains office filing system
  • Assists with updates to the Woodland Park Field Office contractor lists

Requirements:

  • Two (2) years of general clerical or office support experience in an occupation related to the work assigned to this position
  • A combination of related education, such as business or accounting courses and/or relevant experience in an occupation related to the work assigned equal to two (2) years
  • Unofficial or official transcripts must be attached with this application

Nice to have:

  • Reception experience
  • Purchasing and fiscal management support
  • Office operations and management support
  • Inventory and purchasing experience
  • Scheduling and meeting management
  • Experience providing excellent Customer Service to diverse stakeholders (departments, vendors, the public)
  • General computer knowledge and word-processing skills
  • MS Office or Google Suite
  • Ability to use basic word processing, spreadsheet, and calendar management programs
  • Related state service experience
What we offer:
  • robust benefits package
  • collaborative atmosphere
  • focus on work-life balance

Additional Information:

Job Posted:
December 22, 2025

Expiration:
December 29, 2025

Employment Type:
Parttime
Work Type:
On-site work
Job Link Share:

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