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Admin and Booking Coordinator

caterlinkltd.co.uk Logo

Caterlink

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Location:
United Kingdom , London

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Category:
Office Administration

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Contract Type:
Employment contract

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Salary:

34000.00 GBP / Year
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Job Description:

We are currently recruiting for an Admin and Booking Coordinator to join our front of house team in the London offices of a client in the financial services industry! The main purpose of the Admin and Booking Coordinator will be to support the smooth day-to-day organisation of the firm’s office operation through effective administrative process. Ultimately, ensuring a professional, welcoming, and seamless experience that reflects the company’s standards of service and operational excellence, whilst contributing to the continuous improvement of operational systems and workflows.

Job Responsibility:

  • Assist the site manager with participation in appropriate company-wide meetings and catering
  • Co-manage reception supplies and stationery
  • Report and escalate building, facilities, IT and service issues as appropriate
  • Perform fire marshal duties
  • Provide training for support staff to improve skills, enhance customer service, and familiarise them with internal procedures and systems on site
  • Support front-of-house operations with meet and greet services, meeting room management and ensuring reception areas remain clean, organised and presentable
  • Liaise with internal teams to coordinate visitor arrivals and meeting logistics
  • Monitor visitor access and adhere strictly to confidentiality, data protection and health & safety policies
  • Support office operations with administrative tasks such as filing, scanning, data entry and document handling
  • Assist with diary coordination and room availability for meetings and events
  • Act as a point of contact for external service providers
  • Support business continuity by following operational procedures during incidents or emergencies

Requirements:

  • Previous experience in an administrative, office support, or coordinator role
  • Proven experience of using multiple systems
  • Intermediate knowledge of MS Office products
  • Reliable, helpful and well presented
  • Team player with strong customer service and communication skills
  • Ability to work under pressure
  • Work with high levels of confidentiality
  • Flexible and proactive approach
What we offer:
  • Excellent holiday allowance
  • Pension contributions
  • Life insurance
  • Enhanced annual leave
  • Recommend a Friend Bonus Scheme
  • Thank you voucher scheme
  • 24-hour personal helpline for employees, providing counselling & information services
  • Access to Choices, our discounts and benefits platform which offers you fabulous savings for thousands of high street retailers, hotels, cinemas and many more
  • Our Training Academy provides excellent training and development opportunities for our people

Additional Information:

Job Posted:
March 09, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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