Admin and Booking Coordinator Job at Holroyd Howe (London)

Admin and Travel Coordinator

We are seeking a highly organized and detail-oriented Admin and Travel Coordinat...

Location

India , Ahmedabad

Salary:

Not provided

Krish

Expiration Date

Until further notice

Requirements

5+ years of experience in administration and travel coordination or a similar role
Strong organizational and multitasking skills
Excellent written and verbal communication abilities
High attention to detail and ability to manage multiple priorities
Ability to handle confidential information with discretion

Job Responsibility

Manage day-to-day office operations including supplies, vendor coordination, and office maintenance
Schedule meetings, manage calendars, and handle correspondence for senior management
Prepare reports, memos, and presentations as required
Maintain and organize digital and physical filing systems
Assist in onboarding new employees and support administrative aspects of HR processes
Ensure compliance with company policies and procedures
Book domestic and international flights, accommodation, and transportation for staff and executives
Prepare detailed travel itineraries while ensuring adherence to travel policies and budgets
Arrange necessary travel documentation such as visas and permits
Monitor and reconcile travel expenses and reports

What we offer

Competitive salary
Flexible work-life balance with a 5-day working Policy
Paid time off
Learning & Development bonus
Health coverage
Rewards & Recognitions
Event & Festivals celebrations
Ongoing training programs
Onsite opportunities
Recognition opportunities for open-source contributions

Fulltime

Office Admin Coordinator

Location

Australia , Perth

Salary:

Not provided

PLS

Expiration Date

Until further notice

Requirements

Previous experience in a busy administration, office support, or receptionist role
Exceptional organisational and time management skills
Excellent communication and interpersonal skills
A professional and friendly approach with strong customer service focus
Experience using Pronto accounting software desirable

Job Responsibility

Answering incoming calls and assisting with general enquiries in a professional and timely manner
Managing incoming and outgoing mail and distribution of post
Ordering, monitoring, and distributing stationery and office supplies
Ordering and distributing groceries, kitchen consumables, milk, fruit, and related office supplies
Coordinating and receipting PPE, and mobilisation requirements
Booking couriers and freight
Raising and receipting purchase orders for corporate office requirements
Assisting with monthly and ad-hoc procurement and administration processes
Ensuring meeting rooms are clean, presentable, and fully stocked for meetings and visitors
Coordinating catering for meetings, training sessions, and corporate events

What we offer

Annual short-term incentive bonus recognising individual and business performance
PLS employee share scheme
18 weeks parental leave for primary carers and 4 weeks for secondary carers
Flexible working arrangements, including work from home options
Health and wellbeing allowance
Novated leasing through salary sacrifice
Paid community leave
Access to our Employee Assistance Program and Company Chaplains
Monthly employee recognition awards
Access to PLS’ KidsCo School Holiday Program

Fulltime

Admin Coordinator

The Admin Coordinator is responsible for managing engineer appointments and ensu...

Location

United Kingdom , Swadlincote

Salary:

13.25 - 13.50 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Managing engineer appointments
Ensuring smooth communication between customers and the engineering team
Scheduling jobs for engineers
Acting as primary point of contact for customers regarding appointment scheduling
Ordering materials
Booking engineers accommodation
Organising engineer schedules
Contacting customers to confirm appointment details
Maintaining accurate records of appointments
Liaising with internal teams to resolve scheduling conflicts

Job Responsibility

Schedule jobs for engineers based on availability and customer requirements
Act as the primary point of contact for customers regarding appointment scheduling
Ordering materials
Booking engineers accommodation
Organise engineer schedules and ensure timely communication of job details
Contact customers to confirm and update appointment details
Maintain accurate records of appointments and job progress in the scheduling system
Liaise with internal teams to resolve scheduling conflicts or urgent requests

Fulltime

HR & Admin Coordinator

The candidate will operate as our HR coordinator and Country Manager assistant f...

Location

Japan , Tokyo

Salary:

2000.00 JPY / Hour

Selectra

Expiration Date

Until further notice

Requirements

Native Japanese speaking and writing level
Trustworthiness is one of your strongest qualities
Proactive and driven person, happy to communicate with external partners and collaborators
Communication skills
you are able to communicate clearly & directly with managers & collaborators
Ideally, you already have a first experience in Japanese company administration or HR
Attention to detail
you are a rigorous, organized and reliable person
English, French or Spanish skills to communicate with the international team is appreciated, but not a must

Job Responsibility

Management of the recruitment process from A to Z
Implementation of the sourcing strategy
Pre-onboarding communication with the candidates
Coordinate training & onboarding with the manager of the candidate
Booking medical check-up
Enrollment to social insurance
Communications related to the last day of work
Obtaining signatures & documents needed to finalize retirement
Filling the forms to cancel social insurance enrollment
Shift management

What we offer

Opportunity to work in an international environment
Learn and gain responsibilities within a dynamic team
Possibility to work remotely few days a week
Free weekends: work week from Monday to Friday
Small united team, good working atmosphere

Parttime

Receptionist and CPD Coordinator

Are you a dynamic individual with a passion for organisation and customer servic...

Location

United Kingdom , London

Salary:

30000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Excellent problem-solving abilities and research skills
Integrity in handling confidential data
Exceptional organisational skills and a tidy approach to work
A genuine aptitude for assisting others
Strong presentation skills and customer service knowledge
Outstanding verbal and written communication skills
Proficiency in Microsoft Word and Excel
The ability to multitask and prioritise effectively
A self-motivated, independent mindset with the initiative to stay ahead

Job Responsibility

Welcoming Guests: Greet clients, customers, and visitors with a warm smile and professionalism
Meeting Room Management: Prepare meeting rooms and organise refreshments to create a welcoming atmosphere
Communication Hub: Sort and manage company correspondence, including phone calls, emails, letters, and packages
Inventory Maintenance: Keep track of office supplies to ensure smooth operations and a well-stocked environment
Administrative Support: Carry out general administrative tasks like scanning, photocopying, and filing documents efficiently
CPD Coordination: organise and support Continuing Professional Development (CPD) sessions for the office
Office Presentation: Ensure that the office is always tidy and presented to a high standard
Light PA Support: Assist with courier bookings, travel arrangements, and accommodation organisation
Accounts Support: Help with analysing statements, filing, and document management
Operational Assistance: Support the Head of Operations with overflow tasks, including recruitment, onboarding, HR admin, socials, and event support

What we offer

Employee assistance programme
Tech scheme and Cycle to Work scheme
Simply Health cash plan
Life insurance
Housing rental deposit loan
£250 personal development fund
Enjoy a closed period between Christmas and New Year for a well-deserved break

Fulltime

Admin & Operations Coordinator

Location

United Arab Emirates , Dubai

Salary:

5000.00 AED / Month

Fritz & Muller

Expiration Date

Until further notice

Requirements

Bachelor’s Degree in Business Administration or a related field
1–3 years of experience in administration, operations, executive support, or office coordination roles
Mandatory hands-on experience with Zoho CRM / Zoho Books / Zoho Projects (non-negotiable)
Proven experience in visa processing and HR documentation management
Previous experience managing Director-level calendars, agendas, travel, and executive support
Strong multitasking capabilities with the ability to handle multiple urgent priorities simultaneously
Highly proactive, energetic, and comfortable working in a dynamic environment
Strong problem-solving mindset with a natural predisposition to resolve operational issues quickly
Excellent organizational skills and strong attention to detail
Ability to manage confidential information with discretion and professionalism

Job Responsibility

Manage end-to-end HR administration processes, including visa management (new visas, renewals, cancellations), contracts, and employee documentation
Coordinate medical insurance and employee benefits administration
Support payroll inputs, including attendance, leave records, and employee data accuracy
Oversee the daily management of Zoho CRM, Zoho Books, and Zoho Projects, ensuring data integrity, workflow discipline, and correct internal usage
Track KPIs, active projects, meetings, and deadlines, providing regular reporting and operational insights
Support billing processes, including expense tracking, supplier invoice entries, and finance coordination within Zoho
Act as the main internal point of contact for Zoho-related processes, troubleshooting, and process improvements
Manage office operations, including supplies, vendors, maintenance, and cost control
Ensure a well-structured, efficient, and fully functional office environment
Coordinate complex travel arrangements for Directors, including flights, hotels, transportation, and itinerary management

What we offer

Opportunity to join a dynamic and fast-growing international company
Direct exposure to senior leadership and cross-functional business operations
Career development path within Administration, HR, Operations, and Executive Support
Fast-paced, collaborative, and high-ownership work environment
Competitive compensation package

Fulltime

Operations and Administrative Coordinator

We are looking for an Operations & Administrative Coordinator to keep our Paris ...

Location

France , Paris

Salary:

Not provided

Eligo Bioscience

Expiration Date

Until further notice

Requirements

1 to 3 years of experience in an administrative, operations, or office management role
Experience in a startup, biotech, or fast-paced environment is a strong plus
Exposure to accounting tools (Yooz, Spendesk, or similar) is appreciated but not required
Familiarity with collaborative tools such as Notion, Google Workspace, and Slack
Basic knowledge of French workplace H&S obligations is a plus, but not a prerequisite: training will be provided
Strong attention to detail and follow-through
Highly organized to effectively manage diverse tasks across the week or concurrently
Discreet and trustworthy
Service-oriented: you anticipate needs and act before being asked
Clear communicator in both French and English, written and spoken

Job Responsibility

Facility & Office Management: Daily office walkthrough: cleanliness, temperature, shared spaces, meeting room setup
Badge and access management for employees, visitors, and subletters
Reception and distribution of deliveries, including temperature-sensitive lab packages
Coordination with cleaning staff, building management, and repair vendors
Maintenance follow-up: log requests, contact vendors, track completion
Liaison with subletters on building and office matters
Represent Eligo in renter meetings
Administration & Daily Operations: Manage the admin@ inbox and handle incoming mail and official correspondence
Own and maintain the office manual and process pages in Notion
Update internal records: team lists, seating chart, external contacts database

What we offer

8€ Tickets Restaurant for each working day (50% covered by Eligo)
Health insurance / mutuelle: 100% of top-tier insurance (Alan) for Eligonauts and their kids covered by Eligo
Transportation: 100% of Navigo transportation card costs reimbursed, or 400€/year offered for alternative transport support
Integration assistance: French or English classes covered 100%
Health & Wellness: subscription to top-tier sports and wellness platform

Fulltime

Admin & Project Coordinator

The Admin & Project Coordinator provides structured administrative support while...

Location

Canada , St. Thomas / Glencoe, Ontario

Salary:

56000.00 - 68000.00 CAD / Year

Ontario Plants Propagation Limited

Expiration Date

Until further notice

Requirements

3–5 years’ experience in administrative, office coordination, or project support roles
Demonstrated ability to manage multiple priorities with structure and clarity
Strong organizational and time-management skills
Professional written and verbal communication abilities
Proficiency in Microsoft Office and virtual meeting platforms
Comfortable learning new systems and digital tools
Valid driver’s licence and ability to travel between facilities as required

Job Responsibility

Serve as a professional first point of contact for visitors and general inquiries
Manage meeting room logistics, hospitality readiness, and catering
Oversee office supply inventory and vendor coordination
Support travel bookings, itineraries, and visiting guest logistics
Liaise with greenhouse teams to coordinate tours and executive site visits
Provide organized, proactive day-to-day support
Coordinate executive scheduling, meetings, agendas, and materials
Draft and format correspondence, documents, and presentations
Track follow-ups and action items to ensure timely execution
Handle confidential information with discretion and maturity

What we offer

Eligibility for a performance-based annual incentive, subject to company and individual performance
Comprehensive health, dental, and vision benefits, plus retirement savings plan
A pivotal role in shaping the future of sustainable agriculture
Opportunities for career advancement in a rapidly expanding organization
A dynamic and friendly work environment, with an active social committee organizing events such as sports activities, BBQs, and fun gatherings
Thrive in a supportive, team-focused environment with work-life balance, team events, and perks like coffee/snack corners and referral bonuses

Fulltime

Select Country

Admin and Booking Coordinator

Job Description

Job Responsibility

Requirements

What we offer

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