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The Acquisitions Business Analyst III serves as a senior acquisitions and contract specialist providing expert-level support to Contracting Officer's Representatives (CORs) in support of critical mission operations. This role leads complex acquisition and procurement lifecycle activities, including contract management, requirement gathering, financial tracking, and process improvement across multiple appropriation types. The position requires close collaboration with budget analysts and other stakeholders throughout the acquisition process, with particular emphasis on supporting the Planning, Programming, Budgeting, and Execution (PPBE) process and DoD fiscal year execution requirements. The position requires onsite reporting and maintains a strong customer service focus while training and mentoring other Acquisition Business Analysts. This senior analyst demonstrates expertise in acquisition documentation, procurement operations, and serves as a subject matter expert for the organization.
Job Responsibility:
Lead and oversee complex acquisition documentation and comprehensive tracking of contract requirements, deliverables, and funding status for CORs across various contract types (FFP, CPFF, T&M, IDIQ)
Serve as the primary point of contact for customer service inquiries related to acquisition and procurement activities, ensuring timely and professional responses to stakeholder needs
Conduct advanced requirement gathering sessions with Requirement Owners, budget analysts, and other senior stakeholders to support strategic procurement planning
Independently develop, review, and approve Statements of Work (SOW), Performance Work Statements (PWS), and Independent Government Cost Estimates (IGCEs) for high-value or complex procurements in compliance with FAR and DFARS requirements
Provide expert-level tracking and analysis of contract obligations, expenditures, and invoicing updates at the CLIN level across multiple contracts and appropriation types
Assist with invoice validation processes and coordinate with vendors and payment offices to resolve billing issues
Support the Planning, Programming, Budgeting, and Execution (PPBE) process by assisting with the development of annual spend plans, support agreements, and billing document preparation as needed
Navigate DoD fiscal year execution requirements, including end-of-year closeout processes and fund management
Support Government Purchase Card (GPC) reconciliation, oversight, and compliance activities
Maintain and assist with designing dashboards and analytical tools in Excel, Power BI, or other platforms to provide procurement and financial visibility
Establish and maintain records management standards and ensure all documentation meets audit-ready requirements
Train, mentor, and provide technical guidance to junior Acquisition Business Analysts (Levels I and II) on acquisition processes, systems, and best practices
Lead process improvement initiatives, develop Standard Operating Procedures (SOPs), and create process maps for acquisition functions
Represent the team in high-level meetings with senior leadership, taking detailed notes and providing expert recommendations on acquisition strategies
Serve as a subject matter expert for acquisition-related systems, regulations, and compliance requirements
Identify opportunities for workflow optimization and implement solutions to enhance operational efficiency and customer satisfaction
Requirements:
The ability to maintain and access classified information at the DOD Secret level
Must possess appropriate level of certifications for this position as required by the contract
Demonstrated expertise in Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), and Department of Defense procurement policies
Knowledge of the Planning, Programming, Budgeting, and Execution (PPBE) process
Experience with various DoD contract types including Firm-Fixed-Price (FFP), Cost-Plus-Fixed-Fee (CPFF), Time and Materials (T&M), and Indefinite Delivery/Indefinite Quantity (IDIQ) contracts
Experience with federal financial systems such as GFEBS, MOCAS, or Wide Area Workflow (WAWF)
Familiarity with DoD fiscal year execution cycles and year-end closeout requirements
Proven experience training or mentoring acquisition or business analyst staff
Advanced proficiency in Microsoft Office Suite, particularly Excel (pivot tables, advanced formulas, macros) and Power BI or similar analytical tools
Strong customer service orientation with demonstrated ability to manage stakeholder relationships and respond to inquiries professionally
Excellent written and verbal communication skills, with ability to present complex information to senior leadership
Experience developing SOPs, process documentation, and training materials
Bachelor's degree in Business, Public Administration, Finance, Accounting, or a related field and a minimum of seven (7) years of progressive experience in acquisition, contracting, or federal procurement support, with at least three (3) years in a senior or lead capacity
Nice to have:
Professional certification such as Certified Federal Contracts Manager (CFCM), Certified Professional Contracts Manager (CPCM), Defense Acquisition Workforce Improvement Act (DAWIA) certification, or similar is preferred
Experience working in federal government, specifically with the United States Army or DoD financial management and comptroller organizations is preferred
Experience managing contracts across multiple DoD appropriation types (Operation and Maintenance, Research Development Test and Evaluation, Procurement) is preferred
Advanced knowledge of contract types, pricing strategies, and cost analysis methodologies specific to DoD operations is preferred
Experience with Government Purchase Card (GPC) program management and oversight is preferred
Project Management Professional (PMP) or similar project management certification is preferred
Experience with the development and use of Power BI and Power Apps tools is preferred
Direct experience supporting the PPBE process in a DoD or federal agency environment is preferred