Acquisition-Contract Specialist Job at Arcfield (Herndon)

Job Description

The Acquisition Specialist will provide daily support to triage, prepare, facilitate, and administer acquisition actions managed through the Sponsor’s organization. The candidate assists the Sponsor in developing acquisition strategies, work statements, evaluation plans, and qualifying vendor candidates. The specialist is involved through the entire acquisition life cycle, from pre-award planning through solicitation preparation, contract award, contract administration, and contract close-out.

Job Responsibility

Proactively collaborate with Mission Partners, Sponsor Leadership, and functional teams at all levels to ensure timely handling of acquisition actions and foster effective communication
Assist Sponsor in identifying, assessing, and articulating mission requirements and guiding requirements through various contract processes necessary for acquiring IT support
Actively work with stakeholders to ensure project understanding
Assess and recommend an ideal resource acquisition service
Collaborate to identify, evaluate, and articulate succinct IT requirements
Coordinate the review and approval of RFP documentation through the acquisition lifecycle
Participate in developing acquisition plans, source selection documents (including evaluation criteria), Independent Government Cost Estimates, justifications and approvals, synopses, and requests for proposals/quotes/bids
Assist with the development of pre-award technical documentation (solicitation, IGCE, SOW, Technical Evaluation Plan (TEP), and Technical Evaluation Report)
Document and track detailed actions/steps executed throughout the acquisition lifecycle
Assist Sponsor by preparing and/or performing administrative activities related to program management and execution
Validate skill level and labor category references for onboarding IT resources
Validate resource labor rates, to include the review of any applicable escalation
Review and coordinate requests for additional hours and/or cost
Verify and track Foreign Ownership and Control or Influence (FOCI) approvals for assigned subcontractor entities
Process and/or coordinate Contract Requests and/or funding commitments in BASIS or its successor system, ALM
Process and/or monitor clearance and/or access request actions
Verify and schedule Contractor Screening actions for High-Risk Roles (HRRs), as required
Review and coordinate travel and training requests
Coordinate and communicate activity status with Leadership and Stakeholders
Compile and/or archive all necessary documentation related to contract funding
Enter, monitor, and update requisite data in Sponsor business systems
As directed, assist and/or monitor actions associated with resource deployments
Generate and provide text-based and/or graphical reports to Sponsor Leadership
Provide daily advisory support regarding the interpretation of Government acquisition policies and procedures
Document and actively maintain detailed Standard Operating Procedures (SOPs)
Deliver weekly Acquisition Status Reports (ASRs) and monthly Executive-level Acquisition Status Reports (ASRs)

Requirements

Must possess and be able to maintain a TS/SCI clearance with polygraph
Minimum of a two-year degree in a business and/or technical discipline
e.g., Business Administration, Business Management, Accounting, Systems Engineering, or Computer Science with a minimum of thirteen (13) years of relevant experience
Minimum of five (5) years of experience supporting acquisition-related activities for a government organization
BS 10-12, MS 8-10, Ph.D. 5-7

Nice to have

Bachelor’s degree in a business and/or technical discipline
Business Administration, Management, Accounting, Systems Engineering, or Computer Engineering with a minimum of 8 years of relevant experience
Two (2) years of experience supporting acquisition-related activities for Sponsor
Experience guiding individuals through Government acquisition processes
Experience directly supporting IT-related projects and/or work activities
Experience with Sponsor business systems
e.g., BASIS, CAPTURE Billing, CAPTURE Contracts, Workforce Management System (WMS), SLA Workflow, and Acquisition Lifecycle Management (ALM) System

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Acquisition-Contract Specialist

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