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Accounts Receivable Specialist

urmc.rochester.edu Logo

University of Rochester

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Location:
United States of America , Rochester

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Category:
Finance

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Contract Type:
Not provided

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Salary:

21.36 - 29.90 USD / Hour
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Job Description:

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Responsibility:

  • Prepares, records, verifies, analyzes and reports accounts receivable transactions, and posts customer payments on a timely basis
  • Maintains and reconciles accounts receivable ledger accounts, financial statements and reports
  • Produces reports of accounts that are in arrears and analyses of bad debt, and prepares analyses and reconciliations of bill runs to detect fraud
  • May be responsible for low-volume customer billing, including preparation, delivery and responding to resulting queries
  • Establishes and maintains customer and supplier partnerships that help identify opportunities for cost and process improvements
  • Assists and instructs users and suppliers regarding purchasing policies and procedures
  • Provides customer service
  • Renews and establishes new blanket orders
  • Ensures proper authorization, account numbers, price, products/service description, delivery instructions/scheduled, supplier qualification, and terms and conditions
  • Generates reports and revises data on department and vendor performance
  • Makes recommendations for improvements
  • Monitors services call and follow up with department to ensure purchase requisitions are created and processed in a timely manner
  • Communicates updates to vendors
  • Remains current on new purchasing methods, sources of supply, products, etc. and visits supplier facilities to learn of capabilities
  • Serves customers as a consultant on products and sources of supply
  • Conducts accurate and timely reporting of key performance indicators
  • Sources products required by requester
  • Searches internet and contact approved vendors from products and services needed
  • Solicits competitive bids/request for quotations in accordance with University Policies
  • Research, prices, and identifies qualified suppliers
  • Obtains technical and/or performance specifications from requesters, prioritizes work, oversees, and audits to ensure all purchasing procedures are followed
  • May oversee the work of lower-level staff
  • Monitors buyer's workbench and reviews purchase requisitions to ensure all information is included and has received appropriate approvals
  • Turns purchase requisitions into purchase orders, ensuring all required documentation, including supplier justifications form and bids, are attached ad complete
  • Requests pricing and delivery confirmation from supplier
  • Processes invoices for payment
  • Monitors open purchase orders and investigates orders older than 2 months
  • Keeps open orders to a minimum, ensuring purchase orders are closed and invoices are processed in a timely manner
  • Reconciles inventory ledgers against paid invoices
  • Reconciles spot buy account against Workday ledgers, including accounts receivable
  • Reconciles stock accounts against Workday
  • Performs various task to assist both end users and software developers for relevant programs as needed

Requirements:

  • Bachelor's degree and 1 year of relevant experience required
  • Or equivalent combination of education and experience

Additional Information:

Job Posted:
February 21, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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