Accounts Receivable Specialist Job at Robert Half (Sanford)

Accounts Receivable Specialist

Robert Half

Location:
United States , Sanford

Category:
IT - Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We are looking for an Accounts Receivable Specialist to join a team in Sanford, Florida in a contract-to-permanent capacity. This position focuses on supporting the full receivables cycle, from preparing customer invoices to tracking payments and addressing account issues with accuracy and professionalism. The ideal candidate brings a strong background in billing, cash application, and commercial collections, with prior exposure to construction-related invoicing practices such as progress billing, lien documentation, and contract-based payment terms.

Job Responsibility:

Create and distribute customer invoices accurately, including contract-driven and progress-based billing for active projects
Review open receivables regularly, track payment activity, and follow up with clients to reduce overdue balances
Apply incoming payments from checks, electronic transactions, and card payments to the appropriate customer accounts
Reconcile accounts receivable records to confirm that all cash activity is posted correctly and account balances are accurate
Investigate billing differences or payment disputes and work with customers to resolve issues promptly
Prepare aging summaries and share collection updates with project leaders and clients regarding outstanding invoices
Manage lien release documentation and help ensure billing and collection activity aligns with contractual obligations
Maintain organized records of receivable transactions, payment details, and customer communications for audit readiness
Partner with accounting and project teams to support billing tied to contract terms, retention, and approved change orders
Contribute to month-end activities and provide support during audits or financial reviews as needed

Requirements:

2–5 years of accounts receivable experience, with construction or contracting industry experience strongly preferred
High school diploma or equivalent required
an associate’s or bachelor’s degree in Accounting, Finance, or a related field is preferred
Hands-on experience with billing functions, cash applications, commercial collections, and daily cash activity processing
Familiarity with AIA billing, progress invoicing, lien waivers or releases, retention billing, and contract-based payment structures
Proficiency with accounting and project-related software such as QuickBooks, Viewpoint, Sage 100 Contractor, Sage 300, Procore, or similar systems
Strong Excel skills with the ability to organize data, review account details, and support reporting needs
Ability to communicate professionally with clients and internal stakeholders while handling sensitive payment matters
Strong attention to detail and accuracy in maintaining financial records, reconciliations, and documentation

What we offer:

Medical, vision, dental, life and disability insurance
Company 401(k) plan

Additional Information:

Job Posted:
May 03, 2026

Employment Type:

Fulltime

Work Type:

On-site work

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