Accounts Receivable Specialist Job at Robert Half (San Diego)

Accounts Receivable Specialist

We are looking for an Accounts Receivable Specialist to join a team in West Palm...

Location

United States , West Palm Beach

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in accounts receivable with direct involvement in billing and commercial collections
Working knowledge of cash applications, cash activity tracking, and account reconciliation
Ability to manage customer follow-up professionally and effectively on overdue balances
Familiarity with lien releases, notices of non-payment, and related documentation processes
Strong attention to detail with the ability to handle multiple priorities in a deadline-driven setting
Proficiency with standard accounting systems and Microsoft Office tools, especially Excel
Clear communication skills and the ability to collaborate with both customers and internal teams

Job Responsibility

Prepare and submit customer invoices for plant-related transactions, including third-party asphalt billing and internal charges for company-completed work
Monitor outstanding receivables and follow up with customers to drive timely payment on open balances
Coordinate the filing of notices related to non-payment, liens, and notices to owners through designated service providers
Apply incoming payments accurately and maintain detailed records of cash activity within the accounts receivable process
Partner with internal stakeholders to review aging accounts and support recurring meetings focused on collection progress
Investigate billing discrepancies, resolve account issues, and help ensure invoice accuracy and completeness
Maintain organized documentation for customer accounts, billing support, and collection actions
Contribute to daily on-site receivables operations while meeting deadlines and supporting broader accounting needs as required

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Accounts Receivable Specialist

We are looking for an Accounts Receivable Specialist to support day-to-day recei...

Location

United States , Midlothian

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in accounts receivable with direct involvement in billing, payment application, and account reconciliation.
Working knowledge of commercial collections practices and the ability to communicate effectively regarding overdue balances.
Hands-on experience using Sage software in an accounting or finance setting.
Strong Microsoft Excel skills, including the ability to organize, review, and analyze financial data.
High level of accuracy and attention to detail when handling cash activity and customer account records.
Ability to manage multiple priorities, meet deadlines, and work effectively in a contract assignment.
Clear written and verbal communication skills for coordinating with customers and internal stakeholders.

Job Responsibility

Process customer invoices accurately and in a timely manner while maintaining organized receivables records.
Apply incoming payments, reconcile cash activity, and research discrepancies to keep account balances current.
Manage commercial collections efforts by following up on outstanding balances and resolving payment issues professionally.
Review customer accounts regularly to identify past-due items and support timely resolution of open receivables.
Maintain billing-related documentation and update account information within Sage and other tracking tools.
Prepare receivables reports and spreadsheets in Microsoft Excel to support visibility into aging, cash activity, and account status.
Partner with internal teams to investigate billing questions, payment variances, and account adjustments as needed.

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Accounts Receivable Specialist

Our client, in the logistics and transportation industry, is in need for an Acco...

Location

United States , Willcox

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in accounts receivable or a closely related accounting support role
Hands-on experience with invoicing, payment application, and receivables tracking
Background in commercial collections and customer account follow-up
Proficiency using QuickBooks Online in a business environment
Working knowledge of cash applications, cash activity, and billing processes
Strong attention to detail with the ability to manage financial records accurately
Effective written and verbal communication skills and the ability to work in a hybrid setting

Job Responsibility

Prepare and issue customer invoices accurately and on schedule to support timely payment processing
Record incoming payments, apply cash correctly to customer accounts, and reconcile account activity as needed
Monitor open balances and follow up with commercial clients to collect outstanding receivables in a consistent and effective manner
Review account records to identify discrepancies, research issues, and help resolve billing-related questions
Maintain organized and up-to-date accounts receivable documentation within QuickBooks Online and related records
Track daily cash activity and ensure financial transactions are reflected properly in customer ledgers

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Accounts Receivable Specialist

We are looking for an Accounts Receivable Specialist to join a wholesale distrib...

Location

United States , Kansas City

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in accounts receivable, including cash application, billing, collections, and daily cash activity processing
Ability to manage commercial collections with professionalism, sound judgment, and strong customer communication skills
Proficiency with Microsoft Excel, including pivot tables and lookup functions for data review and reconciliation
Hands-on experience working in an ERP platform such as Business Central or a similar accounting system
Strong problem-solving ability with the critical thinking skills needed to investigate discrepancies and recommend solutions
High attention to detail and accuracy when handling invoices, payments, statements, and supporting documentation
Ability to organize multiple priorities, meet deadlines, and work effectively in a fast-paced environment

Job Responsibility

Manage incoming payments by applying cash accurately, reconciling remittances, and resolving posting discrepancies in a timely manner
Oversee lockbox activity, including reviewing deposits, tracking receipts, and ensuring funds are recorded correctly in the accounting system
Prepare and issue customer invoices, verify billing details, and investigate exceptions that could delay payment
Conduct collection efforts on past-due commercial accounts through courteous outreach and consistent follow-up on outstanding balances
Review aging schedules and account activity to identify delinquent trends, prioritize collection actions, and escalate issues when needed
Generate and distribute customer statements while responding to payment questions and researching account variances
Scan and organize check documentation and related payment records to maintain complete and accessible financial files
Use Business Central and Excel, including pivot tables and lookup functions, to analyze receivables data and support reporting needs

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Accounts Receivable Specialist

The Accounts Receivable Specialist will manage full-cycle AR functions, includin...

Location

United States , Ontario

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2–5+ years of Accounts Receivable experience
Manufacturing or distribution industry experience strongly preferred
Experience handling deductions, freight terms, and customer chargebacks
ERP experience required (SAP, Oracle, NetSuite, Dynamics, or similar)
Intermediate Excel skills (VLOOKUP, pivot tables, basic formulas)
Strong communication skills for collections follow-up
Detail-oriented with strong analytical and problem-solving abilities

Job Responsibility

Generate and distribute customer invoices accurately and timely
Post daily cash receipts (ACH, wires, lockbox, credit card)
Perform account reconciliations and maintain AR aging schedules
Manage collections efforts and follow up on past-due accounts
Investigate and resolve billing discrepancies, deductions, and chargebacks
Partner with Sales and Customer Service to resolve customer disputes
Assist with month-end close (AR reconciliations, bad debt analysis)
Prepare reports related to aging, DSO, and cash flow forecasting
Support year-end audit requests

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

New

Accounts Receivable Specialist

Location

United States , Edison

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Strong Excel is required.

Job Responsibility

Generate and send invoices to customers accurately and timely
Post and apply incoming payments (checks, ACH, wire)
Monitor aging reports and follow up on outstanding balances
Perform account reconciliations and resolve discrepancies
Maintain accurate customer records and payment history
Communicate with clients regarding billing questions and collections
Assist with month-end close related to AR functions
Support credit and collections processes

What we offer

health insurance
paid time off
medical
vision
dental
life and disability insurance
401(k) plan

New

Accounts Receivable Specialist

We are looking for an Accounts Receivable Specialist to join a team in Pittsboro...

Location

United States , Pittsboro

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor's degree in Accounting or a closely related field is required
Foundational knowledge of journal entries and general ledger accounting
Ability to learn accounts receivable processes and broader accounting procedures through training
Strong attention to detail and a high level of accuracy when handling financial data
Effective organizational skills with the ability to manage routine deadlines
Clear communication skills and the ability to work collaboratively with senior accounting staff
Exposure to billing, accounts payable, or month-end close activities is helpful
Proficiency with standard business software such as spreadsheets and accounting systems is preferred

Job Responsibility

Record daily incoming payments accurately in the general ledger and related subledgers to maintain up-to-date financial records
Prepare and enter journal entries with attention to accuracy, supporting routine accounting operations and documentation standards
Coordinate bank deposits when needed and ensure receipts are reflected correctly in accounting records
Assist the Senior Accountant with month-end activities, including reconciliations, closing tasks, and supporting schedules
Contribute to quarterly and annual audit preparation by organizing financial information and responding to documentation requests
Provide support for billing functions as business needs require, helping maintain timely and accurate invoicing activity
Review transaction details for completeness and resolve discrepancies by working with internal stakeholders
Help generate recurring financial reports used for operational and accounting review

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Accounts Receivable Specialist

We are looking for an Accounts Receivable Specialist to join an education organi...

Location

United States , Portland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Hands-on experience in accounts receivable, including invoicing, payment application, and account reconciliation
Working knowledge of cash posting processes and daily cash activity management
Familiarity with collections practices in a commercial or business setting
Ability to manage detailed billing functions with a high degree of accuracy and organization
Experience using Workday ERP, or similar financial systems in a transaction-heavy environment
Strong data entry skills and attention to detail when handling high-volume financial information
Effective written communication skills for reporting, correspondence, and account follow-up

Job Responsibility

Create and issue invoices related to tuition, institutional fees, and external funding sources such as scholarship providers, grant sponsors, and other partner organizations
Apply incoming payments to the correct customer or student accounts, including funds received by check, electronic transfer, and wire
Record cash receipts accurately and ensure all transactions are entered promptly into the appropriate financial records
Prepare daily deposit documentation, verify totals, and reconcile deposit activity to maintain accurate account balances
Monitor multiple receivable categories and confirm that funds are allocated correctly across a large portfolio of billing accounts
Produce regular activity reports for electronic and wire payments and complete postings within established timelines
Assist with early-stage collections by preparing and sending payment reminder or collection correspondence as needed
Review account activity, investigate discrepancies, and support reconciliation efforts to keep receivable records current and accurate

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

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