Accounts Receivable Specialist Job at Robert Half (Buffalo)

Accounts Receivable Specialist

We are looking for an Accounts Receivable Specialist to support the financial op...

Location

United States , Worcester

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in accounts receivable, billing, or commercial collections, preferably within construction, contracting, landscaping, or related service industries
Bachelor’s degree in accounting, finance, or a related discipline preferred
equivalent hands-on experience will also be considered
Strong working knowledge of Microsoft 365, especially Excel, including formulas, pivot tables, lookups, and general data analysis
Experience with cash application, invoicing, account reconciliation, and commercial collections processes
Familiarity with AIA billing, contract documentation, and lien waiver or release form processing is highly valued
Exposure to accounting or industry software such as QuickBooks, Deltek ComputerEase, Aspire, or similar platforms is a plus
Excellent attention to detail, sound organizational skills, and the ability to manage multiple deadlines effectively
Clear written and verbal communication skills with the ability to handle client interactions and resolve issues professionally

Job Responsibility

Create and distribute customer invoices promptly, using contract terms and completed work details to ensure accurate billing
Review agreements, job information, and billing data to confirm charges are correct before invoices are sent
Track open balances, follow up on past-due accounts, and support collection efforts in line with company guidelines
Apply incoming payments, including check and electronic transactions, and keep customer account records current and accurate
Reconcile account activity, investigate payment discrepancies, and resolve billing concerns with professionalism and urgency
Partner with sales and operations staff to clarify job details, correct billing issues, and address client questions
Maintain organized accounts receivable documentation within accounting and operational systems for reporting and audit readiness
Prepare recurring receivables reports, including aging analysis and payment trends, to support management decision-making
Assist with month-end and year-end close by entering required financial data and supporting audit-related documentation
Contribute to process improvements that strengthen billing accuracy, collection efficiency, and compliance with accounting standards

What we offer

Medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Accounts Receivable Specialist

A growing organization is seeking an experienced Accounts Receivable Specialist ...

Location

United States , Wharton

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3–6+ years of accounts receivable or general accounting experience
Strong understanding of billing, collections, and cash application processes
Experience with ERP systems such as SAP, NetSuite, Oracle, or QuickBooks
Proficiency in Excel including pivot tables, lookups, and data analysis
Proven ability to manage a high-volume portfolio of customer accounts
Strong analytical skills with attention to detail and problem-solving ability
Effective communication skills with the ability to handle collections professionally

Job Responsibility

Manage full-cycle accounts receivable including invoicing, cash application, and collections
Generate and distribute accurate invoices based on contract terms, milestones, or service delivery
Monitor aging reports and proactively follow up on past-due balances to maintain healthy cash flow
Reconcile customer accounts and investigate discrepancies, short pays, or unapplied cash
Post daily cash receipts including checks, ACH, and wires with a high level of accuracy
Partner with sales, account management, and operations teams to resolve billing issues
Review credit terms and assist with credit evaluations for new and existing customers
Prepare AR reports, aging analysis, and cash forecasting insights for leadership
Assist with month-end close including account reconciliations and revenue-related adjustments
Support audit requests and ensure compliance with internal controls and policies

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan
Free online training

Fulltime

Accounts Receivable Specialist

We are looking for an experienced Accounts Receivable Specialist to support a h...

Location

United States , Atlanta

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Several years of hands-on experience in accounts receivable, billing, or a closely related order-to-cash function
Proven background in commercial collections and cash application activities within a high-volume environment
Experience processing a substantial number of invoices or orders each week with strong attention to detail
Familiarity with customer billing portals such as Coupa, Ariba, Cargo, Service Channel, or similar platforms
Working knowledge of Excel, including the ability to use PivotTables and VLOOKUP for reporting and data review
Ability to manage multiple priorities, follow through on aging accounts, and meet deadlines in an onsite setting
Strong communication skills and the ability to work effectively with customers and cross-functional business partners

Job Responsibility

Manage end-to-end accounts receivable activities, including invoice generation, payment follow-up, and account reconciliation across a busy billing workflow
Process a large weekly volume of customer orders for billing, ensuring invoices are completed accurately and submitted on schedule
Handle commercial collections by communicating with customers regarding past-due balances and supporting timely payment resolution
Apply cash receipts and maintain accurate payment records so customer accounts remain current and properly documented
Work within customer billing portals such as Coupa, Ariba, Cargo, and Service Channel to upload invoices and monitor submission status
Use Excel tools, including PivotTables and VLOOKUP, to organize billing data, review account activity, and identify discrepancies
Partner with internal stakeholders to reduce outstanding backlog and support billing priorities tied to prior operational changes
Investigate invoicing or payment issues and take corrective action to improve accuracy and reduce delays in the receivables proce

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) or deferred compensation plan (if eligible)
Paid time off (vacation, personal needs, sick time)
Paid holidays

Fulltime

Accounts Receivable Specialist

Location

United States , Chicago

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in accounts receivable, including billing, collections, and cash application responsibilities
Demonstrated ability to manage aging reports and pursue resolution of past-due commercial accounts
Working knowledge of cash activity tracking and account reconciliation practices
Experience using ERP or accounting software to process receivables transactions and maintain records
Strong organizational skills with a high level of accuracy and attention to detail
Ability to communicate professionally with customers and internal stakeholders regarding payment matters
Industry experience in a related sector is highly valued

Job Responsibility

Oversee commercial collections activities and follow up on outstanding customer balances to improve payment timeliness
Prepare and issue customer invoices accurately, ensuring billing records remain current and complete
Review aging reports regularly, identify overdue accounts, and take appropriate action to resolve open items
Apply incoming payments to the correct customer accounts and reconcile cash application discrepancies as needed
Monitor daily cash activity and maintain precise documentation to support account accuracy
Partner with internal teams to investigate billing questions, payment issues, and account variances
Maintain organized receivables records and support consistent reporting on account status and collection progress

What we offer

Medical, vision, dental, and life and disability insurance
Enrollment in company 401(k) plan

Fulltime

Accounts Receivable Specialist

When cash flow stalls, businesses feel it—and that’s where you come in. This New...

Location

United States , Newburgh

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven success in collections and AR analytics
Strong Excel skills and attention to financial detail
Comfortable taking ownership of a portfolio of accounts

Job Responsibility

Drive billing accuracy and timely invoice generation
Execute collections efforts with persistence and professionalism
Investigate and resolve deductions, short pays, and disputes
Leverage MS Dynamics Great Plains daily

What we offer

Medical insurance
Vision insurance
Dental insurance
Life and disability insurance
401(k) plan

Fulltime

Accounts Receivable Specialist

Responsible for maintaining and managing the multiple daily accounts receivable ...

Location

United States , Lititz

Salary:

Not provided

Beacon Hill

Expiration Date

Until further notice

Requirements

Working knowledge of accounts receivable and invoicing clients.
Intermediate math skills.
Intermediate level Microsoft Word and Excel.
Familiarity processing payment and other transactions using accounting software.
High School Diploma
3-5 years' experience processing Accounts Receivable in a fast-paced office setting

Job Responsibility

Generate and distribute invoices, supporting sales team with invoice creation
Heavy focus on collections, reaching out to customers on outstanding balances
Monitor AR aging and follow up on overdue accounts
Record and reconcile incoming payments (checks, ACH, wire, credit card)
Prepare journal entries and assist with account reconciliations
Resolve discrepancies and respond to customer billing inquiries
Collaborate with sales, finance, and customer service teams

Fulltime

Accounts Receivable Specialist

Location

United States , McKinney

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of Accounts Receivable, billing, or collections experience
Strong understanding of AR processes, aging, and cash application
Intermediate Excel skills (lookups, pivots, basic formulas preferred)
Experience with ERP systems (NetSuite, SAP, Oracle, QuickBooks, etc.)
Strong communication skills with the ability to handle collections professionally
Detail-oriented with strong organizational and follow-through skills
Ability to prioritize a high volume of accounts and meet deadlines
Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred

Job Responsibility

Generate and issue accurate invoices based on contracts or service activity
Monitor AR aging and proactively follow up on past-due balances (calls, email outreach)
Apply cash, post payments, and reconcile customer accounts
Investigate and resolve billing discrepancies, short pays, and unapplied cash
Maintain detailed notes on collection efforts and account status
Collaborate with sales, operations, and customers to resolve disputes
Prepare AR reports, aging summaries, and collection activity updates
Support month-end close, including reconciliations and reporting
Assist with credit reviews and setting/monitoring credit limits as needed

What we offer

medical insurance
vision insurance
dental insurance
life and disability insurance
401(k) plan

Accounts Receivable Specialist

We are looking for an Accounts Receivable Specialist to join a client's finance ...

Location

United States , Fort Wayne

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Associate degree in accounting or 2-5 years of related accounts receivable or finance experience
Working knowledge of accounts receivable practices, including cash application, billing support, and payment posting
Comfort using computer systems and financial software to manage transactions and account records
Strong attention to detail with the ability to identify discrepancies and solve routine account issues effectively
Clear customer service and communication skills for handling member or client questions professionally
Ability to collaborate well with team members across finance and credit functions
Reliable work habits, a positive attitude, and the flexibility to support deadline-driven workloads

Job Responsibility

Record incoming payments accurately and within established timelines, including check and cash activity processing
Review invoice terms and discount structures to ensure payments are applied correctly and account balances remain accurate
Investigate and resolve invoice disputes through online tools and manual research while keeping service levels high
Track account activity such as rebills, past-due items, and additional charges, taking appropriate follow-up action as needed
Assist users with online invoicing questions and encourage effective use of digital billing resources
Partner with credit and other internal departments to address account concerns and support timely issue resolution
Meet department deadlines, support period-end cutoff activities, and work additional hours when business needs require it
Contribute to special assignments and help improve day-to-day receivables operations through dependable execution

What we offer

Medical, vision, dental, and life and disability insurance
Enrollment in company 401(k) plan

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Accounts Receivable Specialist

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Accounts Receivable Specialist

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