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Robert Half Logo Robert Half · Finance

Accounts Receivable Specialist

United States, San Jose · Job Posted March 26, 2026
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Job Description

The Accounts Receivable Specialist is responsible for managing billing, collections, and cash application functions. This role requires hands-on experience with Sage 100 and a strong understanding of AR processes to ensure accurate and timely revenue collection.

Job Responsibility

  • Process customer invoicing and maintain accurate AR records in Sage 100
  • Apply customer payments (checks, ACH, wire, credit cards)
  • Monitor aging reports and follow up on past‑due accounts
  • Perform collections via phone and email with a professional, customer‑focused approach
  • Research and resolve billing discrepancies, short pays, and unapplied cash
  • Reconcile AR subledger to the general ledger
  • Prepare AR reports and assist with month‑end close
  • Maintain customer accounts, credit limits, and payment terms
  • Collaborate with sales, project teams, and management as needed

Requirements

  • 2+ years of Accounts Receivable experience
  • Hands‑on experience with Sage 100 (MAS 90/200 required)
  • Strong knowledge of AR, collections, and cash application
  • Proficiency in Excel (VLOOKUP/XLOOKUP, pivot tables preferred)
  • High attention to detail and strong organizational skills
  • Excellent communication and follow‑up abilities

Nice to have

  • Experience in construction, manufacturing, or distribution environments
  • High‑volume invoicing and collections background
  • Exposure to month‑end close and journal entries

What we offer

  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan
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