Accounts Receivable Specialist

• Oversee invoicing from start to finish for construction projects and service work, ensuring customer billings are prepared accurately and submitted on schedule
• Partner with project managers to gather labor, material, and job cost details needed to complete monthly billing packages and payment applications
• Prepare and maintain contract-related documentation, including change orders, schedules of values, retainage records, and partial or final lien waiver forms
• Manage commercial collections by monitoring open balances, following up with customers, researching discrepancies, and supporting timely resolution of payment concerns
• Post customer payments, apply cash correctly to outstanding invoices, and reconcile account activity to maintain accurate receivable records
• Set up new jobs in accordance with company procedures, review contract requirements, issue supporting documents such as insurance certificates, and track legal notice obligations tied to each project
• Produce aging reports and receivable summaries for leadership, and assist with month-end close activities as well as audit support when needed
• Provide cross-functional support by backing up accounts payable tasks, assisting with incoming calls when required, and contributing to broader accounting team projects and internal meetings

• At least 3 years of accounts receivable or related accounting experience, preferably in a construction or project-based billing environment
• Working knowledge of construction invoicing, contract terms, payment applications, and receivable follow-up processes
• Experience with cash applications, commercial collections, billing functions, and day-to-day cash activity management
• Proficiency with Microsoft Excel, Microsoft Windows, and computerized accounting systems
• Strong attention to detail with the ability to investigate issues, reconcile transactions, and manage multiple deadlines
• Effective communication and customer service skills for working with clients, project managers, sales teams, and internal stakeholders
• High school diploma or equivalent

a notary designation is helpful but not required

• medical, vision, dental, and life and disability insurance
• enrollment in company 401(k) plan