Accounts Receivable Specialist Job at Robert Half (White Plains)

Accounts Receivable Specialist

Robert Half

Location:
United States , White Plains

Category:
Finance

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

Our manufacturing organization is seeking a highly organized and detail‑driven Accounts Receivable Specialist to support our billing, cash application, and collections functions. This is a contract‑to‑hire opportunity designed for someone who thrives in a fast‑paced, production‑driven environment and understands the financial rhythms of a manufacturing operation.

Job Responsibility:

Customer Billing — Generate and issue accurate customer invoices based on shipments, purchase orders, contracts, and manufacturing job data.
Cash Application — Apply customer payments (ACH, wire, check, credit card) to the correct accounts and invoices
research and resolve unapplied cash.
Collections Management — Monitor aging reports, follow up on past‑due accounts, and maintain professional communication to resolve outstanding balances.
Account Reconciliation — Reconcile AR subledger to the general ledger
investigate discrepancies and resolve issues promptly.
Credit Review — Assist with evaluating customer creditworthiness and monitoring credit limits.
Manufacturing Order Review — Validate job costing, shipment data, and production records to ensure accurate billing.
Deductions & Disputes — Research customer short‑pays, pricing discrepancies, freight disputes, and quality‑related claims.
Reporting — Prepare weekly AR aging, cash receipts, and collections status reports for management.
Month‑End Close — Support closing activities including reconciliations, journal entries, and audit documentation.
Customer Communication — Serve as the primary point of contact for AR‑related inquiries
maintain strong customer relationships.
Process Improvement — Identify opportunities to streamline AR workflows and enhance accuracy and efficiency.

Requirements:

2–5 years of Accounts Receivable experience, preferably in a manufacturing or distribution environment.
Strong understanding of billing, cash application, and collections processes.
Proficiency with ERP systems
Great Plains experience is a plus but not required.
Intermediate Excel skills (VLOOKUP, pivot tables, data validation).
Ability to interpret purchase orders, shipping documents, and manufacturing job records.
Strong communication and customer‑service mindset.
High attention to detail and accuracy in a deadline‑driven environment.

Nice to have:

Experience with EDI invoicing.
Familiarity with manufacturing job costing.
Knowledge of sales tax rules and freight billing.
Exposure to Lean or continuous improvement environments.

What we offer:

medical, vision, dental, and life and disability insurance
eligibility to enroll in company 401(k) plan

Additional Information:

Job Posted:
May 20, 2026

Employment Type:

Fulltime

Work Type:

On-site work

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