Accounts Receivable Specialist Job at Robert Half (Pasadena)

Accounts Receivable Specialist

We are looking for an Accounts Receivable Specialist to join a mission-driven no...

Location

United States , Azusa

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3-5 years of experience in accounts receivable, billing, cash application, collections, or related accounting support functions
Hands-on experience with accounts receivable reconciliation, including matching payments, resolving variances, and maintaining accurate balances
Proficiency with NetSuite and Excel in a finance or accounting environment
Working knowledge of cash activity tracking, billing processes, bank reconciliations, and commercial collections practices
Strong attention to detail with the ability to manage accounts tied to different contract terms and billing requirements
Effective communication skills and a collaborative approach when working with managers, vendors, and internal teams
Stable work history demonstrating reliability, commitment, and a strong work ethic in prior roles

Job Responsibility

Manage invoicing activities, post incoming payments, and maintain accurate accounts receivable records across daily transactions
Conduct collection efforts on outstanding balances by communicating clearly with customers, vendors, and partner organizations to resolve payment issues
Perform account reconciliations by reviewing cash activity, receivable balances, and related records to identify and correct discrepancies
Use NetSuite and other financial systems to track receivables, update account details, and support consistent documentation of billing activity
Process and review expense-related information in Concur as needed to ensure records align with internal financial controls
Prepare and update spreadsheets in Excel to monitor aging reports, payment trends, and account status for leadership review
Participate in regular check-ins with management and cross-functional stakeholders to provide updates on collections, account issues, and workload priorities
Support finance operations involving multiple contract types by carefully validating details and maintaining a high level of accuracy in account handling

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Accounts Receivable Specialist

We are looking for an Accounts Receivable Specialist to join our team in Michiga...

Location

United States , Winn

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience working in accounts receivable, with hands-on responsibility for credit and collections
Ability to review customer credit information and make sound decisions regarding account setup and order release
Knowledge of commercial collections practices and receivables aging management
Familiarity with billing support functions and account reconciliation processes
Strong communication skills with the ability to collaborate effectively with sales and accounting team members
High attention to detail and accuracy when maintaining customer records and tracking outstanding balances
Proficiency in standard business systems and spreadsheets used for receivables monitoring and reporting

Job Responsibility

Open and maintain customer accounts by gathering documentation, reviewing credit information, and establishing appropriate credit terms
Evaluate customer creditworthiness and release orders based on risk assessment and account standing
Manage business-to-business collections by following up on outstanding balances and resolving past-due invoices in a thorough manner
Monitor aging reports and take action on receivables across current and delinquent accounts, including 30, 60, and 90-day balances
Partner with the sales team to address credit questions, account status concerns, and order-related issues that may affect payment timing
Coordinate with accounting support staff to keep account records accurate and ensure billing-related items are addressed promptly
Investigate account discrepancies and work with internal contacts and customers to bring accounts into balance
Support day-to-day accounts receivable operations excluding cash application activities
Maintain clear documentation of collection activity, credit decisions, and customer communication for reporting and audit readiness

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Accounts Receivable Specialist

Robert Half is partnering with a growing organization seeking a detail-oriented ...

Location

United States , Vernon-Rockville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of experience in accounts receivable, cash application, billing, or a related accounting function
Proficiency with Excel and accounting systems
Strong attention to detail and accuracy in data entry and payment posting
Ability to research discrepancies and resolve issues independently
Effective written and verbal communication skills for customer interaction
Experience with lien waivers, credit review support, or tax-exempt documentation is a plus

Job Responsibility

Apply incoming customer payments accurately within the accounting system
Prepare and reconcile daily bank deposits related to cash receipts
Process customer credit card transactions in a timely manner
Update and maintain customer billing records and account information
Support accounts receivable follow-up efforts, including direct communication with customers on outstanding balances
Prepare customer lien waivers as needed
Assist with new customer credit reviews and related documentation
Partner with internal teams and customers to resolve payment discrepancies and other issues impacting collections
Compile receivables documentation and support audit requests
Manage electronic filing and record retention for ACH deposits and check payments

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

Fulltime

Accounts Receivable Specialist

Robert Half is partnering with a growing construction client in San Diego to ide...

Location

United States , San Diego

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of accounts receivable experience, preferably in construction
Experience with progress billing, SOV, and AIA billing strongly preferred
Strong attention to detail and ability to manage multiple projects
Proficiency in Excel and accounting systems
Strong communication skills, particularly for collections and internal coordination

Job Responsibility

Prepare and issue monthly progress billings based on Schedule of Values (SOV)
Generate invoices, including AIA billing, lien releases, and supporting documentation
Process change orders and extras to ensure accurate contract value and billing
Post and apply customer payments and maintain accurate AR records
Handle collections on progress billings and retention balances
Verify job setup and ensure alignment between contracts, billing, and accounting records
Provide preliminary notices and maintain insurance documentation
Support the accounting team with data entry and administrative tasks

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Accounts Receivable Specialist

We are looking for an Accounts Receivable Specialist to join our team in Frisco,...

Location

United States , Frisco

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of experience in accounts receivable, including commercial collections and cash application work
Demonstrated ability to manage aging balances and perform follow-up on delinquent accounts
Experience supporting billing functions and daily cash activity in a business environment
Working knowledge of ServiceTitan or similar accounts receivable or ERP platforms
Intermediate Excel skills, including the ability to sort, filter, and work with functions such as PivotTables and VLOOKUP
Strong organizational skills with the ability to manage a large account volume and prioritize tasks effectively
Excellent attention to detail and accuracy when processing payments and maintaining account records

Job Responsibility

Manage commercial collections activities by monitoring aging reports and following up on past-due balances across 30-, 60-, and 90-day accounts
Post and reconcile incoming payments to customer accounts, ensuring cash is applied accurately and in a timely manner
Support day-to-day billing and cash activity processes to help maintain accurate receivables records
Handle a high volume of accounts while meeting productivity expectations and maintaining collection effectiveness
Communicate with customers and internal stakeholders regarding payment status, account discrepancies, and outstanding invoices
Use ServiceTitan and related accounting systems to review account activity, update records, and support receivables workflows
Prepare and maintain reporting that helps track collection progress, cash posting accuracy, and account status
Assist with process-related system or workflow updates affecting accounts receivable activities when needed

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Accounts Receivable Specialist

We are looking for an Accounts Receivable Specialist to support an organization ...

Location

United States , Minneapolis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in accounts receivable or a closely related accounting support role
Hands-on experience with commercial collections and customer follow-up on outstanding invoices
Working knowledge of cash application processes and account payment posting
Background in billing functions, including invoice preparation and review for accuracy
Ability to manage multiple account issues at once while maintaining strong attention to detail
Clear written and verbal communication skills for interacting with customers and internal stakeholders

Job Responsibility

Oversee day-to-day receivables activity, ensuring customer accounts are updated accurately and consistently
Prepare and issue invoices while confirming billing details align with client agreements and internal records
Apply incoming payments to the appropriate accounts and investigate discrepancies when remittance information is unclear
Conduct commercial collection outreach in a detail-oriented manner to secure timely payment on overdue balances
Monitor aging reports, prioritize past-due accounts, and follow up to reduce outstanding receivables
Reconcile account activity by researching unapplied cash, short payments, and disputed charges
Collaborate with internal departments to resolve billing questions and improve the accuracy of account information

What we offer

medical, vision, dental, life and disability insurance
401(k) plan

Accounts Receivable Specialist

We are looking for an Accounts Receivable Specialist to support financial operat...

Location

United States , Cheektowaga

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in accounts receivable, billing, or a similar transactional accounting role
Demonstrated ability to handle high-volume cash application and collections activity with strong accuracy
Practical experience performing account reconciliations and resolving payment-related variances
Proficiency with Microsoft Excel and familiarity with accounting or ERP platforms such as QuickBooks, NetSuite, JD Edwards, or similar systems
Strong written and verbal communication skills for working with customers and internal business partners
Solid organizational skills with the ability to manage multiple priorities and meet deadlines consistently
Knowledge of commercial collections processes and day-to-day cash activity management

Job Responsibility

Oversee the accounts receivable cycle from invoice issuance through payment application and follow-up on outstanding balances
Review aging data regularly to identify past-due accounts, prioritize collection efforts, and help reduce delinquency trends
Record daily receipts from multiple payment methods, including electronic transfers, checks, and card transactions, while confirming accuracy against customer accounts
Research payment discrepancies such as short remittances, disputed charges, and billing variances, then coordinate resolutions in a timely manner
Collaborate with teams across sales, operations, and customer support to address account issues and help ensure invoices reflect correct details
Prepare account reconciliations and contribute to month-end activities by validating receivable balances and supporting close-related documentation
Assist with customer onboarding and credit-related administrative tasks when new accounts are established or reviewed
Maintain complete and organized records that support compliance standards and readiness for internal or external audits

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Accounts Receivable Specialist

We are currently seeking an experienced and detail-oriented Accounts Receivable ...

Location

United States , Miami

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of Accounts Receivable experience
Strong understanding of billing, collections, and cash applications
Proficiency in Microsoft Excel and accounting/ERP systems
Excellent communication and customer service skills
Strong analytical and problem-solving abilities

Job Responsibility

Generate and distribute customer invoices accurately and on schedule
Post and reconcile incoming payments, including ACH, wire transfers, and checks
Monitor aging reports and follow up on outstanding balances
Perform collections activities while maintaining positive client relationships
Research and resolve billing discrepancies and payment issues
Reconcile accounts receivable ledger to ensure accurate reporting
Assist with month-end close and AR reporting
Maintain organized financial records and customer account documentation

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

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Accounts Receivable Specialist

Accounts Receivable Specialist

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Accounts Receivable Specialist

Accounts Receivable Specialist

Accounts Receivable Specialist

Accounts Receivable Specialist

Accounts Receivable Specialist

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