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Accounts Receivable Specialist

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , San Jose

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Category:
Finance

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Contract Type:
Employment contract, Contract work

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Salary:

Not provided
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Job Description:

The Accounts Receivable Specialist is responsible for managing customer invoicing, collections, and cash application to ensure timely and accurate cash flow. This role owns customer follow‑ups, resolves payment issues, and maintains clean AR balances through proactive communication and reconciliation.

Job Responsibility:

  • Generate and process customer invoices accurately and on time
  • Proactively manage collections efforts on past‑due accounts
  • Contact customers via phone and email to resolve late payments
  • Maintain and monitor AR aging reports and collection notes
  • Apply and reconcile cash receipts (ACH, wires, checks, credit cards)
  • Research and resolve billing disputes, deductions, and short payments
  • Maintain accurate customer account reconciliations
  • Collaborate with Sales, Customer Service, and Operations to resolve payment issues
  • Assist with AR‑related month‑end close activities
  • Prepare AR schedules and support audit requests
  • Maintain strong documentation and internal controls

Requirements:

  • High school diploma or associate degree
  • bachelor’s preferred
  • 2–5+ years of Accounts Receivable experience including active collections
  • Proven ability to professionally collect on past‑due balances
  • Strong understanding of AR aging, cash application, and reconciliations
  • Proficiency in Excel (spreadsheets, formulas)
  • Experience with ERP or accounting systems (NetSuite, Sage, QuickBooks, Oracle, SAP, or similar)
  • Strong communication, follow‑up, and organizational skills

Nice to have:

  • B2B collections experience
  • High‑volume or complex customer portfolios
  • Industry experience in Construction / Manufacturing / SaaS / detail oriented Services
What we offer:
  • medical insurance
  • vision insurance
  • dental insurance
  • life insurance
  • disability insurance
  • 401(k) plan
  • free online training

Additional Information:

Job Posted:
May 03, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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