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Robert Half Logo Robert Half · Finance

Accounts Receivable Specialist

United States, Hayward Employment contract · Job Posted May 26, 2026
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Job Description

We are looking for a detail-oriented Accounts Receivable Specialist to join a Contract to hire assignment in Hayward, California. This role supports both finance and warehouse-related billing activities, with a balanced focus on receivables, payables, and project-based invoicing tied to materials and equipment usage. The ideal candidate is comfortable coordinating with customers and internal teams while maintaining accurate records in a fast-moving environment.

Job Responsibility

  • Prepare and issue customer invoices for materials, equipment use, and warehouse-related services with a high level of accuracy
  • Process incoming payments, apply cash receipts correctly, and maintain up-to-date accounts receivable records
  • Support accounts payable activities by reviewing and entering vendor bills and assisting with payment workflows
  • Partner with warehouse and operations staff to track stored inventory and confirm billable charges tied to project activity
  • Monitor equipment storage and related fees, ensuring charges are recorded and invoiced in a timely manner
  • Follow up on outstanding balances, communicate with customers regarding payment status, and help resolve billing discrepancies
  • Maintain organized financial documentation and update transaction data in QuickBooks and Bill.com
  • Work closely with finance and operations teams to ensure invoicing, collections, and payment processing remain aligned and accurate

Requirements

  • Experience in accounts receivable, billing, and cash application activities
  • Working knowledge of accounts payable processes and vendor invoice handling
  • Proficiency with QuickBooks and Bill.com in a business accounting environment
  • Ability to manage collections and reconcile cash activity with strong attention to detail
  • Comfortable collaborating with customers, finance staff, and warehouse personnel
  • Strong organizational skills and the ability to prioritize work in a fast-paced setting
  • Clear written and verbal communication skills for handling billing and payment inquiries

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
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