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Robert Half Logo Robert Half · Finance

Accounts Receivable Specialist

United States, Santa Clara · Job Posted June 28, 2026
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Job Description

We are looking for an experienced Accounts Receivable Specialist to support an established team in California. This role is ideal for an experienced accounting specialist who can manage receivables with accuracy, maintain strong client relationships, and contribute to efficient cash flow operations. The position offers meaningful responsibility along with opportunities for career growth.

Job Responsibility

  • Set up new customers billing requirements, and contact records
  • Generate daily service invoicing for owner-direct work, ensuring accuracy of labor, materials, and parts
  • Prepare monthly project invoicing for general contractor and owner-direct projects, including progress billings, schedule of values updates, and retention tracking
  • Manage compliance documentation including conditional and unconditional lien waivers (progress and final), preliminary notices, and joint check agreements
  • Prepare bank deposits via remote deposit capture and apply incoming payments (ACH, wire, lockbox, check, and credit card) accurately and timely, researching and resolving short pays and unapplied cash
  • Run collections activities including monthly statements, AR aging review, customer follow-up calls and emails, and escalation of past-due accounts

Requirements

  • Associate degree in accounting, business, or a related field, or equivalent work experience
  • 5+ years of accounts receivable experience, preferably within construction, specialty trade, or HVAC/mechanical contracting
  • Working knowledge of AIA-style progress billings, lien waivers, and retention
  • Proficiency in Microsoft Office, with strong Excel skills (sorting, filtering, pivot tables, basic formulas)
  • Strong attention to detail, organizational skills, and ability to manage multiple billing cycles and deadlines simultaneously
  • Comfort with high-volume data entry and reconciliation work without sacrificing accuracy

Nice to have

  • Experience with Foundation Software or a comparable construction ERP (Sage 300 CRE, Viewpoint, Procore, etc.)
  • Experience with electronic billing portals (Textura, GCPay, ProCore Invoice Management, or similar)

What we offer

  • Medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • free online training
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