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We are actively recruiting an Accounts Receivable & Payables Administrator on behalf of a premier logistics organization. In this vital role, you will be a key contributor to the efficiency and success of our daily financial operations. Your main objective will be optimizing cash flow and maintaining precise customer accounts by managing accounts receivable, client billing, payment applications, and account reconciliations. Additionally, you will offer essential backup assistance for accounts payable tasks, such as processing vendor invoices and facilitating payments. The perfect fit for this role is a highly organized, detail-driven, and proactive professional who thrives in a dynamic, collaborative team environment. To excel here, you will need exceptional communication skills, a dedicated customer-service approach, and the ability to handle various shifting priorities with both speed and precision.
Job Responsibility
Generate, handle, and log client invoices, incoming payments, wire transfers, bank fees, and deposits
Create accurate AR statements, track aging reports, and perform account reconciliations
Connect with clients to secure missing remittance details and clear up billing questions
Formulate manual invoices, issue credit notes, and process chargeback billings
Log banking transactions and support month-end activities, including journal entries and accruals
Keep flawless financial records while delivering top-tier service to internal teams and external clients
Monitor the AP inbox to handle both PO and Non-PO vendor invoices using ERP software
Input invoices into the system, process incoming product batches, and log authorized bills
Match and reconcile vendor statements to quickly correct any billing discrepancies
Assist with preparing EFT disbursements, processing supplier payments, and generating AP reports
Organize and maintain purchase order documentation and all matching files
Offer reliable coverage for primary AP tasks and participate in cross-training initiatives with colleagues
Requirements
3 to 5 years of dedicated background in AR, AP, or a closely related accounting capacity is a must
A college diploma or university degree in Accounting, Finance, Business Administration, or a matching discipline is preferred
Prior experience within the logistics, warehousing, or transportation sectors is a valuable asset
Familiarity with ERP platforms like Microsoft Dynamics GP, Fraxion, or equivalent systems is preferred
Robust capabilities utilizing Microsoft Excel and the broader Microsoft Office suite
Superior organizational, communication, and analytical problem-solving abilities
Proven capability to operate autonomously in a high-speed, deadline-focused setting
Nice to have
Prior experience within the logistics, warehousing, or transportation sectors is a valuable asset
Familiarity with ERP platforms like Microsoft Dynamics GP, Fraxion, or equivalent systems is preferred
A college diploma or university degree in Accounting, Finance, Business Administration, or a matching discipline is preferred
What we offer
Hybrid role: Full-time hours with flexibility to work in office and from home
Career Progression: This is a 3 month contract with opportunity to become a long-term, permanent position
Reliable Income: Convenient weekly pay schedules
Great Workplace: A well-lit, immaculate warehouse office environment
Supportive Culture: A collaborative team atmosphere with that 'family' feel