Accounts Receivable or Cash Application Specialist Job at Robert Half (Pasadena)

Job Description

We are looking for an Accounts Receivable or Cash Application Specialist to join a Contract assignment supporting deduction review, cash application accuracy, and accounts receivable. This position focuses on resolving customer deduction issues, validating trade-related claims, and coordinating with internal teams to ensure timely reconciliation and reporting. The ideal candidate brings a strong background in AR and deductions management, along with the ability to analyze discrepancies and improve process accuracy.

Job Responsibility

Manage the review and resolution of customer deductions, ensuring outstanding items are researched and cleared within required timelines
Investigate payment discrepancies by using available financial systems and supporting records to determine the source and proper treatment of each deduction
Retrieve and evaluate backup documentation from customer portals and internal sources to confirm claim validity and support resolution efforts
Apply deductions to the appropriate promotional programs, trade activities, or expense categories with a high degree of accuracy
Work with Sales and other business partners to verify approved trade agreements and confirm the correct allocation of deduction activity
Escalate unsupported or invalid claims when necessary and assist in recovery efforts to reduce revenue leakage
Partner with Accounts Receivable, Finance, Sales, and operational teams to resolve open balances and maintain accurate account status
Contribute to month-end close activities by helping ensure deductions are settled promptly and reflected correctly in reporting
Track open items, aging, and resolution progress while preparing recurring updates on deduction trends and recovery results
Identify recurring causes of deductions and recommend process improvements that strengthen promotional execution and documentation quality

Requirements

Bachelor’s degree in Finance, Accounting, Business, or a related discipline
At least 2 years of experience in cash applications, accounts receivable, deductions management, trade finance, or a similar function
Hands-on experience researching and resolving deduction discrepancies in a high-volume environment
Working knowledge of SAP S/4HANA
experience with BluePlanner or comparable trade management tools is strongly preferred
Ability to analyze supporting documentation and determine accurate financial treatment for disputed items
Strong collaboration skills with the ability to work effectively across Sales, Finance, AR, and operations teams
Proficiency in tracking open issues, monitoring aging, and preparing clear status reports for stakeholders

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

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Accounts Receivable or Cash Application Specialist

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