Accounts Receivable Operations Specialist I Job at Robert Half (Rochester)

Accounts Receivable Operations Specialist I (Tier II)

We are looking for an Accounts Receivable Operations Specialist I (Tier II) to s...

Location

United States , Rochester

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in accounts receivable, accounting operations, or a related financial support role
Working knowledge of financial systems, subledger activity, and how transaction data flows into the general ledger
Ability to research variances, perform reconciliations, and analyze financial information with a high level of accuracy
Familiarity with internal controls, policy compliance, and regulated financial reporting environments, including Sarbanes-Oxley considerations
Strong attention to detail and the ability to verify transaction completeness and consistency across multiple data points
Effective written and verbal communication skills for reporting findings, explaining procedures, and supporting team training
Proficiency in documenting operational processes and recommending updates to improve clarity and accuracy
Capability to manage recurring responsibilities while also handling ad hoc financial reporting needs

Job Responsibility

Process and record accounts receivable transactions in the appropriate financial systems, ensuring information is coded correctly and reflected accurately in supporting ledgers and the general ledger
Review financial records for completeness, consistency, and adherence to internal controls, company policies, and established accounting standards
Investigate discrepancies by researching transaction activity, reconciling account data, and analyzing findings to resolve issues within assigned areas
Prepare routine and ad hoc reports for leadership, helping monitor data quality, operational performance, and compliance with policy and Sarbanes-Oxley requirements
Participate in team and departmental meetings to stay current on procedures, strengthen technical knowledge, and contribute to continuous improvement efforts
Support onboarding and knowledge sharing by training new team members and cross-training colleagues on daily receivables tasks and standard workflows
Maintain and review departmental documentation, updating procedures as needed to keep instructions accurate, practical, and aligned with current operations
Assist in preserving strong quality standards by monitoring transaction accuracy and escalating exceptions when issues require further review

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan
Free online training

Fulltime

Customer Operations Accounts Receivable Specialist

Location

United States , Chandler

Salary:

Not provided

ASML

Expiration Date

Until further notice

Requirements

Bachelor's or Master's degree in Finance, Accounting, Business Economics, or a related field
At least two years of collections experience within a publicly traded company
Strong understanding of internal control frameworks as well as relevant laws and regulations
Experience working with ERP systems (such as SAP), Microsoft Office, and emerging IT solutions including S/4HANA and RPA
Effectively prioritizes and manages a high volume of customer invoices, averaging 1,000 per week
Possesses excellent verbal and written communication skills in English
Proactive, customer-centric, and resilient under pressure
Values diversity and team development, with the ability to bridge cultural and disciplinary differences
Dedicated to continuous improvement and consistently strives to exceed expectations

Job Responsibility

Prepare, review and issue customer invoices in an accurate and timely manner in accordance with contractual terms, company policies and tax requirements
Monitor invoice delivery, ensuring customers receive invoices through the correct channels (email, customer portals, EDI, etc.)
Collaborate with internal teams to resolve billing discrepancies, pricing issues, or missing documentation
Due to the high volume of US01 customer invoices, this role will be expected to do routine check-in’s with CO management to align on focus areas, goals and key issues
Support process improvements to enhance billing accuracy, reduce errors and streamline the invoicing workflow
Produce regular reporting, including AR aging, cash forecast inputs, customer performance and invoice status tracking
Support month-end and quarter-end close, including reconciliation of AR accounts, review of unapplied cash and verification of billing completeness
Execute and deliver customer invoicing as needed, ensuring accuracy and timeliness
Ensure first-time-right execution and strict compliance with ASML’s internal policies, U.S. GAAP, and both local and global regulations
Promote process standardization and automation by utilizing tools such as SAP S/4HANA, Robotic Process Automation (RPA), portals, and macros to improve efficiency

Fulltime

Accounts Receivable Specialist

Location

United States , San Diego

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of accounts receivable, billing, or related accounting experience
Strong understanding of invoicing, cash applications, collections, and reconciliations
Proficiency with Microsoft Excel and accounting or ERP systems
High attention to detail and strong organizational skills
Excellent communication and customer service abilities
Ability to manage multiple priorities and deadlines effectively
Associate or bachelor’s degree in accounting, finance, or related field preferred

Job Responsibility

Generate and issue customer invoices accurately and in a timely manner
Post customer payments and apply cash to open accounts
Monitor aging reports and follow up on past-due balances
Perform collections activities while maintaining strong customer relationships
Reconcile accounts receivable balances and investigate payment discrepancies
Assist with month-end close related to receivables and cash receipts
Maintain accurate customer account records and supporting documentation
Respond to customer inquiries regarding invoices, payments, and account status
Coordinate with operations, service, and sales teams to resolve billing issues
Help improve receivables processes and maintain internal controls

What we offer

Medical, vision, dental, and life and disability insurance
Company 401(k) plan

Fulltime

Accounts Receivable Specialist

We are looking for an Accounts Receivable Specialist to join a manufacturing org...

Location

United States , Fort Collins

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting accounts receivable operations, including invoicing, payment posting, and account reconciliation
Working knowledge of cash application, cash posting, and daily cash activity processing
Ability to manage commercial collections professionally while maintaining strong customer relationships
Familiarity with billing functions and resolving invoice or payment discrepancies with accuracy
Strong attention to detail and ability to maintain precise financial records and documentation
Proficiency with reporting, aging analysis, and basic month-end support activities
Effective communication skills for collaborating with internal teams and external customers

Job Responsibility

Create and distribute customer invoices with a high level of accuracy and within established timelines
Record incoming payments and apply funds correctly across checks, wire transfers, credit card transactions, and other approved payment methods
Review outstanding balances regularly and contact customers to drive timely resolution of past-due accounts
Reconcile the accounts receivable ledger to confirm transactions are properly posted and balances remain accurate
Research billing issues, payment variances, and account discrepancies, then work with relevant parties to resolve them efficiently
Maintain organized customer account files and ensure supporting documentation is complete and current
Prepare receivables reporting, including aging analysis and cash application summaries, for leadership review
Contribute to month-end activities by supporting reconciliations, close tasks, and audit-related documentation
Partner with sales, customer service, and accounting teams to address billing concerns and improve receivables processes

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Accounts Receivable Specialist

We are looking for an Accounts Receivable Specialist to support the financial op...

Location

United States , Worcester

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in accounts receivable, billing, or commercial collections, preferably within construction, contracting, landscaping, or related service industries
Bachelor’s degree in accounting, finance, or a related discipline preferred
equivalent hands-on experience will also be considered
Strong working knowledge of Microsoft 365, especially Excel, including formulas, pivot tables, lookups, and general data analysis
Experience with cash application, invoicing, account reconciliation, and commercial collections processes
Familiarity with AIA billing, contract documentation, and lien waiver or release form processing is highly valued
Exposure to accounting or industry software such as QuickBooks, Deltek ComputerEase, Aspire, or similar platforms is a plus
Excellent attention to detail, sound organizational skills, and the ability to manage multiple deadlines effectively
Clear written and verbal communication skills with the ability to handle client interactions and resolve issues professionally

Job Responsibility

Create and distribute customer invoices promptly, using contract terms and completed work details to ensure accurate billing
Review agreements, job information, and billing data to confirm charges are correct before invoices are sent
Track open balances, follow up on past-due accounts, and support collection efforts in line with company guidelines
Apply incoming payments, including check and electronic transactions, and keep customer account records current and accurate
Reconcile account activity, investigate payment discrepancies, and resolve billing concerns with professionalism and urgency
Partner with sales and operations staff to clarify job details, correct billing issues, and address client questions
Maintain organized accounts receivable documentation within accounting and operational systems for reporting and audit readiness
Prepare recurring receivables reports, including aging analysis and payment trends, to support management decision-making
Assist with month-end and year-end close by entering required financial data and supporting audit-related documentation
Contribute to process improvements that strengthen billing accuracy, collection efficiency, and compliance with accounting standards

What we offer

Medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Accounts Receivable Specialist

A growing organization is seeking an experienced Accounts Receivable Specialist ...

Location

United States , Wharton

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3–6+ years of accounts receivable or general accounting experience
Strong understanding of billing, collections, and cash application processes
Experience with ERP systems such as SAP, NetSuite, Oracle, or QuickBooks
Proficiency in Excel including pivot tables, lookups, and data analysis
Proven ability to manage a high-volume portfolio of customer accounts
Strong analytical skills with attention to detail and problem-solving ability
Effective communication skills with the ability to handle collections professionally

Job Responsibility

Manage full-cycle accounts receivable including invoicing, cash application, and collections
Generate and distribute accurate invoices based on contract terms, milestones, or service delivery
Monitor aging reports and proactively follow up on past-due balances to maintain healthy cash flow
Reconcile customer accounts and investigate discrepancies, short pays, or unapplied cash
Post daily cash receipts including checks, ACH, and wires with a high level of accuracy
Partner with sales, account management, and operations teams to resolve billing issues
Review credit terms and assist with credit evaluations for new and existing customers
Prepare AR reports, aging analysis, and cash forecasting insights for leadership
Assist with month-end close including account reconciliations and revenue-related adjustments
Support audit requests and ensure compliance with internal controls and policies

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan
Free online training

Fulltime

Accounts Receivable Specialist

We are looking for an experienced Accounts Receivable Specialist to support a h...

Location

United States , Atlanta

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Several years of hands-on experience in accounts receivable, billing, or a closely related order-to-cash function
Proven background in commercial collections and cash application activities within a high-volume environment
Experience processing a substantial number of invoices or orders each week with strong attention to detail
Familiarity with customer billing portals such as Coupa, Ariba, Cargo, Service Channel, or similar platforms
Working knowledge of Excel, including the ability to use PivotTables and VLOOKUP for reporting and data review
Ability to manage multiple priorities, follow through on aging accounts, and meet deadlines in an onsite setting
Strong communication skills and the ability to work effectively with customers and cross-functional business partners

Job Responsibility

Manage end-to-end accounts receivable activities, including invoice generation, payment follow-up, and account reconciliation across a busy billing workflow
Process a large weekly volume of customer orders for billing, ensuring invoices are completed accurately and submitted on schedule
Handle commercial collections by communicating with customers regarding past-due balances and supporting timely payment resolution
Apply cash receipts and maintain accurate payment records so customer accounts remain current and properly documented
Work within customer billing portals such as Coupa, Ariba, Cargo, and Service Channel to upload invoices and monitor submission status
Use Excel tools, including PivotTables and VLOOKUP, to organize billing data, review account activity, and identify discrepancies
Partner with internal stakeholders to reduce outstanding backlog and support billing priorities tied to prior operational changes
Investigate invoicing or payment issues and take corrective action to improve accuracy and reduce delays in the receivables proce

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) or deferred compensation plan (if eligible)
Paid time off (vacation, personal needs, sick time)
Paid holidays

Fulltime

Accounts Receivable Specialist

Location

United States , McKinney

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of Accounts Receivable, billing, or collections experience
Strong understanding of AR processes, aging, and cash application
Intermediate Excel skills (lookups, pivots, basic formulas preferred)
Experience with ERP systems (NetSuite, SAP, Oracle, QuickBooks, etc.)
Strong communication skills with the ability to handle collections professionally
Detail-oriented with strong organizational and follow-through skills
Ability to prioritize a high volume of accounts and meet deadlines
Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred

Job Responsibility

Generate and issue accurate invoices based on contracts or service activity
Monitor AR aging and proactively follow up on past-due balances (calls, email outreach)
Apply cash, post payments, and reconcile customer accounts
Investigate and resolve billing discrepancies, short pays, and unapplied cash
Maintain detailed notes on collection efforts and account status
Collaborate with sales, operations, and customers to resolve disputes
Prepare AR reports, aging summaries, and collection activity updates
Support month-end close, including reconciliations and reporting
Assist with credit reviews and setting/monitoring credit limits as needed

What we offer

medical insurance
vision insurance
dental insurance
life and disability insurance
401(k) plan

Select Country

Accounts Receivable Operations Specialist I

Job Description

Job Responsibility

Requirements

What we offer

Looking for more opportunities?