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Accounts Receivable Clerk

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Work With Your Handz

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Location:
United States , Charlottesville

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Category:

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Contract Type:
Not provided

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Salary:

18.00 - 26.00 USD / Hour

Job Description:

The Accounts Receivable & Payroll Specialist is responsible for managing customer payments, invoicing, payroll processing, employee deductions, and supporting administrative accounting functions for a home services company. This role works closely with service, sales, and customer service teams to ensure accurate billing, timely collections, and compliance with payroll, tax, and benefit requirements.

Job Responsibility:

  • Receive, post, and apply customer payments accurately in ServiceTitan and QuickBooks
  • Create and send monthly invoices to contract customers
  • Review open and unpaid invoice reports to ensure invoices have been mailed or emailed
  • Follow up on outstanding balances by phone or email as needed
  • Verify and process credit cards on file for service payments
  • Assist customers making payments in person
  • Issue refund checks when necessary
  • Apply undeposited funds to match bank deposits in QuickBooks
  • Make bank deposits and process incoming mail
  • Compile service hours from timecards and ServiceTitan reports weekly
  • Process bi-weekly payroll
  • Reimburse payroll checking account from main operating account
  • Process monthly commission payments
  • Maintain employee vacation and PTO balances
  • Process child support and other employee garnishments and remit payments to government entities
  • Manage 401(k) employee deductions and transmit contributions to provider
  • Process Health Savings Account (HSA) deductions and remittances
  • Enroll eligible employees in insurance benefits
  • Pay monthly insurance premiums
  • Invoice employees for tool purchases and apply tool allowance credits annually
  • Set up HVAC and plumbing contract jobs in QuickBooks
  • Open and manage daily office email communications
  • Maintain and fund the postage meter and ensure system updates are current
  • Assist customer service representatives, contract salespeople, and other staff with billing or account questions
  • Handle workers’ compensation claims
  • Create annual OSHA reports
  • File quarterly state sales tax returns (Form ST-9) and submit payments
  • Provide employee manuals and assist with onboarding new employees
  • Ensure accurate recordkeeping for payroll, taxes, and benefits
  • Maintain compliance with federal, state, and local regulations
  • Support audits and internal reviews as needed

Requirements:

  • High school diploma or equivalent required
  • accounting coursework or degree preferred
  • Minimum 2 years of experience in accounts receivable, payroll, or accounting support
  • Experience in a home services, construction, HVAC, or plumbing company strongly preferred
  • Proficiency in QuickBooks and ServiceTitan
  • Strong attention to detail and accuracy
  • Ability to manage confidential information
  • Excellent communication and customer service skills
  • Strong organizational and time management abilities
What we offer:
  • Medical, dental, and vision insurance
  • 401K plan with company match
  • PTO and paid holidays
  • Explore abundant growth opportunities within the organization and access training reimbursement for continuous learning
  • Take pride in contributing to a legacy of exceptional service and making a positive difference in the community

Additional Information:

Job Posted:
February 16, 2026

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