Accounts Receivable/Accounts Payable Specialist Job at Robert Half (Franksville)

Job Description

We are looking for an Accounts Receivable/Accounts Payable Specialist to join a paper and packaging organization in Franksville, Wisconsin. This contract-to-permanent opportunity is ideal for a detail-focused accounting specialist who can balance receivables, payables, and cash flow priorities in a high-volume environment. The position supports accurate billing, prompt collections, reliable vendor payments, and strong coordination across sales, operations, purchasing, and finance. Success in this role requires sound judgment, strong follow-through, and the ability to maintain accurate records while helping improve day-to-day financial processes.

Job Responsibility

Prepare customer invoices, credits, and pricing adjustments based on shipment activity, production output, and contractual billing terms, and distribute account statements as needed
Record incoming payments, post cash activity accurately, and reconcile customer balances to keep receivable accounts current
Review outstanding balances, lead collection efforts on past-due accounts, and provide regular aging updates to support cash planning
Maintain customer account records, including payment terms, discount arrangements, and credit details, to support accurate transaction processing
Partner with sales and operations teams to investigate and resolve invoice disputes involving pricing, freight charges, deliveries, or other payment concerns
Assess customer credit exposure, support credit limit decisions, and reinforce adherence to company credit practices and claims procedures
Manage accounts payable invoice processing, including purchase order, receipt, and invoice matching, to confirm accuracy before payment is released
Work with purchasing, receiving, and vendors to address invoice discrepancies and ensure critical suppliers are paid on time to avoid operational interruptions
Produce reporting related to receivable and payable aging, cash receipts, purchasing forecasts, and payment schedules, and assist with audit support when required

Requirements

At least 3 years of experience in accounts receivable, accounts payable, or general accounting
Background in manufacturing, distribution, paper, packaging, or another high-volume transaction environment is preferred
Proven ability to manage billing, cash application, commercial collections, and vendor payment activities with accuracy
Experience working with ERP platforms and automated invoicing tools
familiarity with EDI-supported invoice processing is a plus
Strong Microsoft Office skills, especially in Excel, along with working knowledge of Word, Outlook, and PowerPoint
Solid analytical skills with the ability to identify discrepancies, reconcile accounts, and support process improvements
Effective communication and customer service skills with the ability to collaborate across operations, sales, purchasing, and finance
High attention to detail and strong organizational ability in environments with multiple priorities and contract-based billing structures

What we offer

Medical
vision
dental
life and disability insurance
401(k) plan

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