Accounts Payable Supervisor/Lead Job at Robert Half (Walnut Creek)

Job Description

We are looking for a detail-oriented, hand-on Accounts Payable Supervisor/Lead to join our team in Walnut Creek, California. This long-term contract position offers the opportunity to oversee and contribute to high-volume invoice processing within a fast-paced environment. The role is ideal for someone with strong organizational skills and experience in accounts payable management, particularly in the construction industry.

Job Responsibility

Lead a team responsible for processing over 2,000 invoices monthly across multiple entities
Process both purchase order (PO) and non-PO invoices, ensuring accuracy and compliance with company policies
Oversee invoice coding, with periodic reviews of overhead cost allocations
Utilize accounting software such as Sage Timberline, QuickBooks, Timberscan, and Procor to manage accounts payable functions
Troubleshoot software-related issues and ensure seamless operations across various systems
Coordinate and manage multiple bank accounts, including handling lien waivers and mechanic liens
Maintain a highly organized workflow to meet deadlines in a high-pressure environment
Assist with administrative tasks, such as ordering office supplies and organizing team lunches
Collaborate with project teams to facilitate efficient invoice processing
Ensure adherence to industry standards and best practices within the construction sector

Requirements

Proven experience in accounts payable management, preferably within the construction industry
Ability to handle high-volume invoice processing across multiple companies
Proficiency in accounting software including Sage Timberline, QuickBooks, and Timberscan
Strong skills in bank reconciliations, accruals, and invoice coding
Familiarity with lien waivers and mechanic liens
Advanced knowledge of Microsoft Excel for data analysis and reporting
Exceptional organizational and analytical skills
Comfortable working on-site in a fast-paced and demanding environment

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

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Accounts Payable Supervisor/Lead

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