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We are looking for an Accounts Payable Staff Accountant to join a wholesale distribution organization in Lafayette, California. This position is ideal for an accounting specialist who can manage high-volume invoice activity, confirm payment accuracy, and keep financial records organized and precise. The role will support accounts payable operations by reviewing documentation carefully, assigning costs correctly, and processing payments with strong attention to compliance and timeliness.
Job Responsibility:
Review and process a large volume of vendor invoices with a strong focus on accuracy, completeness, and timely entry
Compare purchase orders, invoices, and supporting records to confirm that charges align before approving payment
Audit freight, courier, and storage-related billings to verify rates, quantities, and supporting details
Enter payable transactions in QuickBooks Online and assign expenses to the appropriate project or account
Prepare and submit vendor payments, including transactions completed through online credit card methods
Reconcile expense documentation and payment records to maintain consistency within the general ledger
Support 1099 reporting activities by maintaining organized vendor data and validating eligible payments
Investigate discrepancies with invoices or payment details and follow through to resolution with internal and external contacts
Requirements:
3+ years of experience in accounts payable or staff accounting roles
Hands-on experience with invoice review, account coding, and high-volume payment processing
Working knowledge of three-way matching and invoice verification procedures
Experience using QuickBooks Online for accounts payable entries and financial recordkeeping
Familiarity with expense reports, general ledger impact, and vendor payment reconciliation
Ability to review detailed billing information carefully and identify inconsistencies before payment
Experience handling 1099-related processes and documentation is required