Accounts Payable Specialist Job at Robert Half (Oconomowoc)

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a team in California i...

Location

United States , Gardena

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2–4 years of recent accounts payable experience with responsibility across the full AP process
Practical experience using QuickBooks, including invoice entry, coding, payment processing, and account reconciliation
Strong understanding of matching, batching, and general ledger coding for vendor invoices
Ability to manage check runs and handle paper check preparation and mailing accurately
Experience performing bank reconciliations and reviewing payable balances for accuracy
High level of organization and attention to detail when working with large volumes of invoices

Job Responsibility

Process the complete accounts payable cycle, from receiving vendor bills through final payment and record maintenance
Review invoices for accuracy, assign proper general ledger codes, and enter transactions into QuickBooks with close attention to detail
Match invoices to supporting documentation, organize batches for processing, and resolve discrepancies before payment is issued
Prepare check runs, print and distribute payments, and ensure mailed checks are sent on schedule
Reconcile accounts payable activity with bank records and internal reports to support accurate month-end balances
Monitor outstanding, missing, and recurring invoices by following up with vendors and internal contacts to maintain current records
Maintain orderly documentation for manual and system-generated invoices to support audit readiness and reporting needs
Assist with inventory-related invoice coordination in environments using Fishbowl software when applicable

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

New

Accounts Payable Specialist

The Accounts Payable Specialist will be expected to handle high volume matching,...

Location

United States , Minneapolis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Encoding check processing experience desired
Understanding of QuickBooks or relative software experience
High Volume Accounts payable experience
Great attention to detail
Established communication, customer service, and interpersonal skills, especially with both technical and financial backgrounds
Working knowledge of spreadsheets and databases

Job Responsibility

Complete full-cycle A/P
Carry out daily processes and controls accurately and on time, and ensure compliance with company policies
Provide support to internal business partners
Provide administrative assistance to the AP/Finance Department
Execute additional tasks as needed
Assist with internal and external audits as needed
Open, organize, and distribute department mail daily
Maintain proper storage of invoices, checks, and other documents by organizing, logging, scanning, and filing them
Validate, record and send checks, including expediting special handling

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support a busy finance team...

Location

United States , Midlothian

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in accounts payable, including work with both inventory and non-inventory invoices
Hands-on knowledge of three-way purchase order matching and invoice reconciliation practices
Ability to process high invoice volumes efficiently, including managing approximately 100 invoices per day
Proficiency with accounting software and ERP platforms
Understanding of account coding, accrual-based accounting, and core accounting procedures
Strong communication skills for responding to vendors and resolving payment-related questions
Familiarity with ACH processing, audit support, and maintaining accurate financial documentation

Job Responsibility

Process a high daily volume of invoices while verifying accuracy, coding, and completeness before entry and payment
Review purchase orders, receipts, and vendor invoices to complete three-way matching and resolve discrepancies promptly
Manage payments for both inventory-related and non-inventory expenses in accordance with company procedures and deadlines
Communicate with vendors to address billing questions, payment status updates, and account issues in a clear and attentive manner
Identify and apply eligible early-payment discounts to help reduce overall expenses and improve payment efficiency
Perform account reconciliations to confirm balances, investigate variances, and maintain reliable financial records
Enter and update payable information within accounting and ERP systems to support accurate reporting and workflow management
Assist with ACH and other payment activities while following internal controls and audit-ready documentation standards

What we offer

Medical
Vision
Dental
Life and disability insurance
Eligibility to enroll in the company 401(k) plan

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support high-volume invoice...

Location

United States , Midlothian

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in accounts payable, including work with both inventory and non-inventory invoice processing
Proficiency with three-way matching involving purchase orders, receipts, and invoices
Ability to manage high-volume processing, including handling approximately 100 invoices per day
Working knowledge of account coding, accrual-based accounting principles, and core accounting functions
Experience using accounting software and ERP platforms
Strong reconciliation and problem-solving skills with careful attention to detail
Effective written and verbal communication skills for responding to vendors and collaborating with internal teams

Job Responsibility

Process a high daily volume of invoices with accuracy and timeliness, maintaining consistent workflow standards
Review inventory and non-inventory invoices and match them against purchase orders and receiving documentation to confirm completeness and accuracy
Resolve vendor inquiries related to payment status, invoice discrepancies, and account issues in a timely and thorough manner
Apply account coding and enter transactions correctly within accounting and ERP systems to support accurate financial records
Identify and capture eligible early-payment discounts when beneficial to the business and aligned with payment terms
Perform account reconciliations and investigate variances to ensure accounts payable balances remain accurate
Support electronic payment activities, including ACH transactions, while following internal controls and approval requirements
Assist with audit-related documentation and maintain organized records to support compliance and reporting needs

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a team in Clifton, New...

Location

United States , Clifton

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting accounts payable activities, including invoice handling and payment processing
Knowledge of account coding principles and the ability to enter invoice details accurately
Familiarity with three-way matching procedures for invoice verification
Experience preparing ACH payments and check runs
Proficiency in Microsoft Excel for data review, tracking, and reconciliation tasks
Strong attention to detail and the ability to manage multiple deadlines in an on-site environment
Experience with Epicor is preferred
Background as an Accounts Payable Specialist or entry-level accountant is welcomed

Job Responsibility

Manage the full accounts payable cycle, from receiving vendor invoices through final payment processing
Review and enter invoices with accurate account coding while maintaining complete and organized documentation
Perform three-way matching by comparing invoices, purchase orders, and receiving records before approval
Prepare and process vendor payments through ACH transactions and scheduled check runs
Reconcile payable activity and resolve discrepancies by coordinating with vendors and internal stakeholders
Use Microsoft Excel to track payment status, organize financial data, and support reporting needs
Assist with maintaining timely month-end payable records and ensuring transactions are posted correctly

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support a growing private a...

Location

United States , Beverly Hills

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience handling full-cycle accounts payable responsibilities
Demonstrated background in a high-volume or operationally complex accounting environment
Strong ability to detect invoice discrepancies, research issues, and follow through to resolution
Hands-on experience with vendor onboarding processes and bank account verification procedures
Solid organizational and communication skills with the ability to manage deadlines independently
Comfortable collaborating with cross-functional and remote stakeholders while maintaining a high level of accuracy

Job Responsibility

Oversee the accounts payable workflow from initial invoice intake through final disbursement, ensuring transactions are completed accurately and on schedule
Examine invoices for correct coding, required approvals, and supporting backup before submission for payment
Reconcile purchase orders, receipts, and billing documents to confirm charges are valid and investigate any mismatches or exceptions
Prepare recurring payment batches and handle urgent or nonstandard payment requests when business needs require them
Partner with internal departments to obtain prompt approvals and clear up invoice-related questions that could delay processing
Administer vendor setup activities, including collection of documentation, banking validation, and controls designed to reduce fraud risk
Maintain complete and well-organized supplier records so files remain current and ready for audit review
Work with operations and finance contacts to resolve billing concerns, verify charges, and support multiple areas of the business
Monitor vendor billing patterns and flag unusual pricing or unexpected fees for further review

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Fulltime

New

Accounts Payable Specialist

Robert Half is seeking a detail-oriented and reliable Accounts Payable Specialis...

Location

United States , San Mateo & Palo Alto

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Accounting, Finance, or related field preferred (or equivalent experience)
2+ years of accounts payable or general accounting experience
Basic understanding of accounting principles
Proficiency in Excel
experience with ERP systems such as NetSuite, Oracle, or SAP preferred
Strong attention to detail and organizational skills
Effective communication and problem-solving abilities

Job Responsibility

Process high-volume vendor invoices accurately and in a timely manner
Perform three-way matching of invoices, purchase orders, and receipts
Manage vendor payments, including checks, ACH, and wire transfers
Reconcile vendor statements and resolve discrepancies
Maintain accurate and organized accounts payable records
Assist with month-end close activities related to AP
Ensure compliance with company policies and internal controls
Communicate with vendors and internal teams to resolve payment issues

What we offer

Full-time salary with benefits and paid time off
Exposure to a variety of industries and companies
Ongoing professional development and career support
Opportunity to expand your skill set through diverse projects
medical, vision, dental, life and disability insurance
401(k) or deferred compensation plan
Choice Time Off (CTO) up to 13 days per calendar year
up to 10 paid holidays per calendar year

Fulltime

New

Accounts Payable Specialist

Are you detail-oriented with a passion for accuracy and process improvement? Joi...

Location

United States , Walnut Creek

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in accounts payable or similar accounting role
Strong attention to detail and accuracy
Proficiency in accounting software and Microsoft Excel
experience with ERP systems (SAP, Oracle, QuickBooks, etc.) is a plus
Strong organizational and communication skills
Ability to manage multiple tasks and meet deadlines
High ethical standards and a commitment to confidentiality

Job Responsibility

Process invoices, match purchase orders, and code bills for payment
Reconcile vendor statements and resolve discrepancies quickly and professionally
Assist with month-end closing activities related to accounts payable
Maintain accurate and organized AP records in compliance with company policies
Collaborate with internal teams and vendors to manage inquiries and provide excellent service
Recommend and help implement process improvements to drive efficiency

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