Accounts Payable Specialist Job at Robert Half (Maitland)

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a growing organization...

Location

United States , Minneapolis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of experience in accounts payable or a closely related accounting support role
Working knowledge of invoice coding, voucher processing, and accounts payable record maintenance
Experience supporting payment activities such as check runs, ACH transactions, and wire transfers
Ability to perform account reconciliation and resolve discrepancies between vendor statements and internal records
Familiarity with three-way matching and purchase order-based invoice processing
Proficiency with JD Edwards EnterpriseOne or comparable accounting/ERP systems
Strong attention to detail, organizational skills, and the ability to manage deadlines in a fast-paced environment

Job Responsibility

Examine vendor invoices for completeness, accuracy, and alignment with internal financial procedures before processing
Assign proper general ledger coding and confirm supporting documentation through purchase orders, receipts, or contract records using three-way matching practices
Coordinate scheduled disbursements through checks, ACH, and wire payments while helping ensure obligations are paid within required timelines
Prepare recurring payment batches for weekly and monthly review and approval by finance leadership
Reconcile accounts payable aging data and research variances to maintain accurate outstanding liability records
Respond to vendor questions regarding payment status, billing issues, and account discrepancies while fostering productive business relationships
Organize accounts payable files and supporting documents to maintain complete, current, and audit-ready records
Contribute to month-end and year-end close activities by supplying reports, documentation, and other accounts payable support as needed
Partner with Purchasing, Receiving, and Finance teams to promote accurate transaction processing and assist with process improvement initiatives

What we offer

medical
vision
dental
life and disability insurance
401(k) or deferred compensation plan (if eligible)
paid time off for vacation, personal needs, and sick time
paid holidays
up to 13 days of Choice Time Off (CTO) per calendar year
up to 10 paid holidays per calendar year

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support expense administrat...

Location

United States , Irving

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in Accounts Payable with responsibility for expense reporting, reimbursements, or corporate credit card administration
Working knowledge of account coding, invoice coding, and payment processing practices, including ACH and check runs
Ability to review financial transactions for accuracy, completeness, compliance, and unusual activity
Strong reconciliation skills with attention to detail and the ability to investigate and resolve discrepancies
Proficiency in maintaining organized records and supporting audit documentation requirements
Effective communication skills to assist employees, collaborate with cross-functional teams, and work with external financial institutions
Ability to manage multiple priorities and meet deadlines in a fast-paced environment

Job Responsibility

Manage the day-to-day administration of the corporate credit card program, including account setup, maintenance, updates, and closures
Review card activity and employee expense submissions to identify policy exceptions, duplicate charges, missing documentation, or suspicious transactions
Reconcile monthly card statements and related accounts, researching discrepancies and coordinating resolution with internal teams or banking partners
Process employee reimbursement requests by validating receipts, approvals, account coding, and adherence to travel and expense guidelines
Maintain organized and accurate records for cardholders, spending limits, account details, and reimbursement activity
Respond to employee questions regarding expense reports, card disputes, declined transactions, and lost or stolen cards
Prepare reporting on spending patterns, open items, and compliance trends to support financial oversight and decision-making
Partner with Accounts Payable and Accounting to ensure timely payments through appropriate methods, including ACH and check runs, while supporting accurate invoice and expense coding
Provide documentation and transaction support for internal and external audit requests while helping uphold accounting standards and company policies

What we offer

Medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Fulltime

New

Accounts Payable Specialist

Location

United States , Denton

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in accounts payable, including invoice review, payment processing, and vendor support
Working knowledge of account coding and the ability to code invoices accurately
Experience handling ACH transactions and coordinating check run activities
Basic to intermediate Excel skills, including the use of formulas and functions for data tracking and review
Ability to manage high-value invoices with strong attention to detail and financial accuracy
Comfortable communicating with suppliers and collaborating with operational teams in a fast-paced business setting
Experience supporting finance processes within distribution, manufacturing, or similar industry environments is preferred

Job Responsibility

Process approximately 50 to 100 vendor invoices with careful attention to accuracy, approvals, and payment timing
Review and assign proper account coding to invoices so transactions are recorded correctly within the financial system
Communicate regularly with suppliers to resolve billing questions, clarify payment details, and support smooth vendor relationships
Prepare and support ACH payments and check runs in accordance with established schedules and controls
Work with teams in distribution, bulk operations, and manufacturing to gather documentation and address invoice-related issues
Use Excel to organize payment information, reconcile details, and complete routine calculations using basic to intermediate formulas such as SUMIF functions
Monitor invoice status and follow up on outstanding items to help maintain timely and accurate accounts payable processing
Support AP activities within the designated system environment and assist with related process tasks as needed

What we offer

medical
vision
dental
life and disability insurance
401(k) or deferred compensation plan
paid time off
paid holidays

Fulltime

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a government-focused f...

Location

United States , Clearwater

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Hands-on experience in accounts payable, including invoice review, payment processing, and record accuracy
Working knowledge of Oracle or a comparable accounts payable or enterprise financial system
Familiarity with fund accounting principles and budget-controlled environments
Understanding of government grants, public sector spending rules, or other compliance-driven funding requirements
Ability to analyze financial details carefully and identify discrepancies before transactions are finalized
Strong organizational skills with the ability to manage high-volume work and meet established deadlines
Proficiency with Microsoft Office applications, especially Excel, Word, and Outlook

Job Responsibility

Review incoming invoices for accuracy, completeness, and alignment with purchasing documents, contract terms, and applicable funding guidelines before payment processing
Examine transactions to confirm the correct accounting treatment while supporting public sector financial practices, including fund and budget-based controls
Evaluate purchase order balances and department budget availability to verify that sufficient funding exists prior to approval
Help ensure expenditures meet legal standards and serve an appropriate public purpose when public funds are used
Process a large number of detailed payables transactions independently while balancing deadlines and shifting priorities
Enter, scan, and validate accounts payable records within the organization’s payment system to maintain accurate financial data
Use Microsoft Excel, Word, and Outlook to manage documentation, communication, and reporting related to daily accounts payable activities
Contribute to special assignments such as process reviews, user training support, system testing, and other finance-related initiatives as needed

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support day-to-day invoice ...

Location

United States , Portland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience working in accounts payable or a closely related accounting support role
Practical experience coding invoices and applying correct account classifications
Familiarity with ACH processing and routine check run procedures
Strong attention to detail with the ability to handle transactional work accurately and efficiently
Comfortable working with accounting systems and spreadsheets in a fast-paced environment
Effective communication skills for coordinating with vendors and internal stakeholders
Ability to manage multiple priorities while meeting deadlines consistently

Job Responsibility

Review incoming invoices, verify supporting details, and assign accurate account codes before processing
Manage the full accounts payable cycle, including data entry, approvals follow-up, and timely payment execution
Prepare and process ACH payments and check runs in accordance with established schedules and controls
Reconcile payment activity and investigate discrepancies to ensure vendors are paid correctly
Communicate with internal departments and external vendors to resolve invoice questions and outstanding issues
Maintain organized financial records and supporting documentation for audit readiness and reporting purposes
Monitor aging items and help prioritize payments to keep obligations current and accurate

What we offer

Medical, vision, dental, and life and disability insurance
Enrollment in company 401(k) plan
Free online training

Fulltime

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a manufacturing organi...

Location

United States , Beachwood

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Finance preferred
candidates with 7+ years of relevant accounts payable experience may be considered in place of a degree
Hands-on experience in accounts payable, including invoice coding, account coding, ACH processing, and check runs
Strong attention to detail with the ability to complete tasks accurately and thoroughly
Solid organizational skills and the ability to work independently while managing multiple priorities
Effective written and verbal communication skills for interacting with vendors and internal stakeholders
Sound judgment, critical thinking ability, and a composed, thorough approach in a deadline-driven environment
Demonstrated reliability, integrity, and ability to collaborate well with others
Successful completion of pre-employment screening requirements prior to employment
All applicants applying for U.S. job openings must be legally authorized to work in the United States

Job Responsibility

Develop a strong working knowledge of the company’s accounts payable platform and use it effectively to support daily processing activities
Review vendor invoices for completeness and accuracy, ensuring charges are assigned to the appropriate general ledger accounts
Reconcile inventory-related purchases by matching purchase orders, receiving records, and supplier invoices before approval
Prepare and issue vendor payments on an established schedule, including accurate remittance details for each transaction
Address questions from internal departments and external suppliers with clarity and timely follow-up
Support accounts payable activities involving Canadian transactions and apply the appropriate processing considerations when needed
Assist with additional accounting or administrative duties as assigned by the Accounts Payable Supervisor to meet departmental needs

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support a manufacturing org...

Location

United States , Danville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Hands-on experience in accounts payable, including invoice coding, matching, and payment processing
Experience handling check runs and ACH payments in a business environment
Ability to manage work across multiple entities while maintaining strong organization and attention to detail
Solid reconciliation skills, including the ability to tie accounts payable records to the general ledger
Strong data entry accuracy and the ability to identify and resolve invoice discrepancies efficiently
Clear communication skills for working with vendors and maintaining effective business relationships
Reliable work ethic with the ability to maintain consistent on-site productivity throughout the assignment

Job Responsibility

Manage the complete accounts payable cycle, including invoice matching, account coding, approval tracking, and payment processing
Maintain organized records across several business entities while prioritizing workload effectively in a fast-paced environment
Create and update vendor profiles, ensuring documentation is accurate and payment details remain current
Investigate and resolve billing issues by working directly with vendors and internal stakeholders to keep accounts in good standing
Reconcile accounts payable activity to the general ledger and identify discrepancies for timely correction
Process disbursements through checks and ACH transactions in accordance with established payment schedules
Build an understanding of how related business entities operate together in order to support efficient invoice handling and financial accuracy

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Accounts Payable Specialist

Our client in Sterling is seeking a talented accounts payable specialist to join...

Location

United States , Sterling

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Matching, batching, coding and entering invoices
Entering, posting and reconciling batches
Researching and resolving accounts payable issues with customers or vendors
Updating and reconciling sub-ledger to the general ledger
Maintaining cash applications, account reconciliations, chargebacks

Job Responsibility

Matching, batching, coding and entering invoices
Entering, posting and reconciling batches
Researching and resolving accounts payable issues with customers or vendors
Updating and reconciling sub-ledger to the general ledger
Maintaining cash applications, account reconciliations, chargebacks

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

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Accounts Payable Specialist

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Accounts Payable Specialist

Accounts Payable Specialist

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Accounts Payable Specialist

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Accounts Payable Specialist

Accounts Payable Specialist

Accounts Payable Specialist

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