Accounts Payable Specialist Job at Robert Half (Wilmington)

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join our team in California...

Location

United States , Beverly Hills

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree in accounting, finance, business administration, or a related discipline
2–5 years of experience in accounts payable, payment operations, or a comparable finance function
Practical experience working in SAP S/4HANA or a similar enterprise resource planning environment
Understanding of invoice review, account coding, payment controls, and approval-based processing workflows
Proficiency with Microsoft Excel and standard financial applications used in day-to-day AP operations
Strong organizational skills with the ability to manage multiple deadlines in a fast-paced setting
Excellent analytical, problem-solving, and cross-functional communication abilities
Familiarity with audit support, including internal or external reviews, and working knowledge of AP-related tax reporting such as 1099 and 1042 filings

Job Responsibility

Examine incoming supplier invoices to confirm accuracy, required support, coding, and proper authorization before processing
Prepare payment requests and route them through established approval channels while following internal control standards
Process disbursements through ERP and banking platforms, including electronic payments, wires, and checks, with careful attention to timing and accuracy
Reconcile and post accounts payable payment activity in the financial system to maintain complete and current records
Coordinate with cash planning partners to schedule payments in alignment with funding availability and business priorities
Research payment exceptions, respond to vendor questions, and resolve discrepancies in a timely and thorough manner
Maintain organized records and supporting documentation to create a clear audit trail for all payment transactions
Contribute to month-end close by assisting with accounts payable and cash disbursement reporting and reconciliation activities
Support special projects, workflow enhancements, system updates, and other process improvement initiatives as assigned

What we offer

medical, vision, dental, life and disability insurance
401(k) plan

Fulltime

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a utilities and infras...

Location

United States , Indianapolis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in accounts payable
Background working in a high-volume invoice processing environment
Practical knowledge of invoice matching procedures and account coding principles
Proficiency in Microsoft Excel, including basic formulas, data entry, sorting, and filtering
Strong organizational skills with a high level of accuracy and attention to detail
Ability to work independently, manage priorities, and meet project-based deadlines

Job Responsibility

Handle a high volume of incoming invoices with accuracy and strong attention to deadlines
Review and verify purchasing documents by completing two-way and three-way matching across invoices, receipts, and purchase orders
Contribute to accounts payable cleanup activities by researching open items and helping reconcile outstanding transactions
Assign invoices to the correct general ledger accounts to ensure proper financial reporting
Investigate payment or billing issues and communicate with vendors to resolve discrepancies efficiently
Keep supplier records current and organized, ensuring supporting documentation is complete and accessible
Assist with scheduled disbursements, including check processing and electronic payments such as ACH and wire transactions
Provide support for month-end accounts payable activities, including reconciliations and related close tasks

What we offer

Medical
vision
dental
life and disability insurance
401(k) plan

Accounts Payable Specialist

We are seeking a detail-oriented Accounts Payable Specialist to support day-to-d...

Location

United States , Buffalo

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Associate or Bachelor’s degree in Accounting, Finance, or related field preferred
1–3+ years of accounts payable or general accounting experience
Experience with ERP systems (e.g., SAP, Oracle, NetSuite, QuickBooks)
Proficiency in Microsoft Excel (pivot tables, VLOOKUPs a plus)
Strong attention to detail and accuracy
Excellent organizational and time-management skills
Strong communication and problem-solving abilities

Job Responsibility

Review, code, and process high-volume vendor invoices
Match purchase orders, invoices, and receiving documents (3-way match)
Ensure timely and accurate payments via check, ACH, or wire transfers
Reconcile vendor statements and resolve discrepancies
Maintain vendor records and ensure proper documentation is on file
Respond to vendor inquiries and resolve payment issues
Assist with month-end closing, including accruals and reporting
Prepare and maintain accounts payable reports and aging schedules
Support audits by providing necessary documentation and explanations
Ensure compliance with company policies and accounting procedures

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Accounts Payable Specialist

Location

United States , Lannon

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of hands-on accounts payable experience
Prior experience processing payroll, including weekly payroll for a small to mid-sized employee population
Working knowledge of invoice coding, account coding, ACH processing, and check run administration
Proficiency with Microsoft Excel and familiarity with accounting platforms such as QuickBooks or JobBOSS/E2
Ability to work independently while maintaining strong accuracy and attention to detail
Manufacturing industry experience is preferred
Comfortable operating in an evolving business environment with changing priorities and developing processes

Job Responsibility

Manage a high volume of vendor invoices, ensuring accurate coding, entry, and timely payment processing
Support weekly payroll preparation by reviewing time records, identifying missing entries, and entering approved hours into the payroll system
Coordinate invoice approval follow-up and maintain organized records to support accurate accounts payable documentation
Assist with payment activities such as ACH transactions and check runs in alignment with internal accounting procedures
Verify receiving paperwork and help reinforce controls that support an effective three-way matching process
Contribute to the creation and refinement of standard operating procedures for accounts payable workflows
Provide support related to accounting system updates, including activities connected to QuickBooks and JobBOSS/E2 process changes
Partner with internal team members to handle additional accounting tasks as priorities shift in a fast-paced environment

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Parttime

New

Accounts Payable Specialist

Location

United States , Edgewater

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of relevant experience with a degree, or 5 or more years of experience without a degree, in accounts payable, grants administration, or a similar finance function
Practical experience with accounts payable processes such as invoice coding, payment processing, ACH transactions, and check runs
Familiarity with grant-related financial tracking, including foundation grants, reimbursement requests, and expenditure monitoring
Proficiency with Sage Intacct and QuickBooks for transaction processing, reconciliation, and reporting
Strong attention to detail with the ability to manage multiple deadlines and maintain organized financial records
Effective communication skills and a detail-focused approach to working with staff, vendors, and funding contacts
Demonstrated integrity and discretion when handling confidential financial information

Job Responsibility

Review and process invoices, employee expense submissions, purchase documentation, and scheduled payment batches with a high level of accuracy
Enter and maintain accounts payable data in the accounting system, ensuring proper account coding and complete supporting records
Administer outgoing payments through checks, ACH, and card-based methods while keeping vendor files and payable documentation current
Research statement variances, resolve payment issues with suppliers, and provide timely, detail-focused communication to external partners
Support audit readiness, budgeting activities, insurance-related reconciliations, and annual information return preparation, including 1099 reporting
Record journal entries tied to month-end and year-end close and organize payable files in line with fiscal year setup and record retention practices
Prepare sales tax filings, process applicable refunds, and maintain cost tracking for organizational vehicle expenses
Monitor grant budgets and spending activity, maintain complete grant records, and prepare billings and reimbursement requests for funders
Reconcile grant revenue, review remaining balances against funding terms, and follow up on outstanding receivables to help maintain compliance
Provide broader assistance with financial reporting and analysis while safeguarding confidentiality and adhering to organizational policies

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

New

Accounts Payable Specialist

Anna Parson at Robert Half is seeking a detail-oriented Accounts Payable Special...

Location

United States , Hauppauge

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor's degree in Accounting or Finance required
1+ years of Accounts Payable or general accounting experience preferred
Strong Microsoft Excel and accounting software skills
Excellent attention to detail and organizational abilities
Strong communication and problem-solving skills
Ability to manage multiple priorities in a deadline-driven environment

Job Responsibility

Review, verify, and enter vendor invoices while ensuring proper approvals and documentation are received including 3-way matching
Manage the full payment cycle, including checks, ACH transactions, wire payments, and other electronic disbursements
Support month-end accounting activities by preparing AP-related schedules and reconciling outstanding transactions
Communicate with vendors and internal departments to research and resolve billing questions and payment discrepancies
Maintain vendor records, payment files, and supporting documentation for audit and compliance purposes

What we offer

Excellent training and mentorship from an experienced accounting team
Clear advancement opportunity and career progression to a Staff Accountant position
Collaborative and supportive work environment
Competitive compensation and benefits package
Opportunity to build a long-term career within a growing organization
Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support day-to-day payment ...

Location

United States , Golden Valley

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience performing accounts payable work in a detail-focused business environment
Ability to code invoices and assign charges to the appropriate accounts with a high level of accuracy
Working knowledge of ACH processing and check run procedures
Strong attention to detail when reviewing invoices, payment records, and supporting documentation
Comfortable managing multiple priorities while meeting deadlines in a fast-paced setting
Effective written and verbal communication skills for coordinating with vendors and internal stakeholders

Job Responsibility

Review incoming invoices, assign the correct account codes, and prepare documentation for accurate entry into the payables process
Process accounts payable transactions in a timely manner while verifying amounts, approvals, and supporting records
Coordinate ACH payments and check disbursements according to established schedules and internal controls
Reconcile payable activity, investigate discrepancies, and follow up with internal teams or vendors to resolve outstanding issues
Maintain organized payment files and records to support reporting, audit readiness, and ongoing financial accuracy
Communicate with vendors and colleagues regarding invoice status, payment details, and documentation needs
Assist with routine payment cycles, including check runs, to help ensure obligations are completed on time

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support day-to-day payment ...

Location

United States , Salt Lake City

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in accounts payable or a closely related accounting support role
Working knowledge of invoice coding, account allocation, and payment processing procedures
Experience handling ACH transactions and check payment cycles
Strong attention to detail with the ability to manage a high volume of transactions accurately
Proficiency in reviewing financial documents and identifying inconsistencies or missing information
Effective communication skills for coordinating with vendors and internal stakeholders
Ability to work independently, stay organized, and meet recurring deadlines in a fast-paced environment

Job Responsibility

Review incoming invoices for accuracy, completeness, and proper supporting documentation before processing
Assign appropriate general ledger or account codes to invoices to ensure correct financial tracking
Process accounts payable transactions in a timely manner while maintaining compliance with internal controls
Prepare and execute ACH payments and check runs according to established payment schedules
Reconcile payment records and vendor activity to identify and resolve discrepancies quickly
Communicate with vendors and internal teams to answer payment questions and address outstanding issues
Maintain organized payable records and documentation to support audit and reporting needs

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

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Accounts Payable Specialist

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Accounts Payable Specialist

Accounts Payable Specialist

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Accounts Payable Specialist

Accounts Payable Specialist

Accounts Payable Specialist

Accounts Payable Specialist

Accounts Payable Specialist

Accounts Payable Specialist

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