Accounts Payable Specialist Job at Robert Half (San Mateo)

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a team in Gardena, Cal...

Location

United States , Gardena

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2–4 years of hands-on accounts payable experience in an accounting environment with strong attention to detail
Practical experience using QuickBooks, including invoice entry, payment processing, and transaction coding
Solid understanding of full-cycle accounts payable procedures, including matching, batching, and general ledger coding
Experience processing manual and recurring vendor invoices with strong attention to detail and accuracy
Ability to handle check runs, maintain organized records, and follow through on outstanding payment issues
Familiarity with reconciliations, including accounts payable and bank reconciliation tasks
Experience with Fishbowl inventory software is helpful but not required

Job Responsibility

Manage the full accounts payable cycle, from receiving vendor bills through final payment processing and record maintenance
Review invoices for accuracy, match supporting documents, assign general ledger codes, and enter transactions into QuickBooks
Organize batches of payable items and ensure invoices are posted correctly and within established deadlines
Prepare, print, and distribute checks while maintaining proper payment documentation and mailing records
Investigate missing, outstanding, or disputed invoices and work with vendors or internal contacts to resolve discrepancies
Reconcile accounts payable activity and assist with bank and account reconciliations to support accurate month-end reporting
Maintain complete and up-to-date vendor files, payment histories, and supporting audit documentation
Support related accounting processes and work within inventory or ancillary systems such as Fishbowl when needed

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a growing organization...

Location

United States , Newport Beach

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Hands-on experience in accounts payable, including invoice processing, account coding, and payment support
Working knowledge of ACH transactions and weekly check run administration in a high-volume environment
Proficiency with financial systems such as Bill.com and Sage Intacct, along with experience using expense platforms like Navan
Strong Excel skills, including the ability to work with pivot tables and VLOOKUPs to review and organize financial data
Ability to identify errors, maintain accurate records, and follow through on tasks with a high level of attention to detail
Comfortable working independently in a remote setting while coordinating effectively with managers and geographically distributed teams
Strong organizational and communication skills, with the flexibility to manage shifting priorities and assist with special projects as needed

Job Responsibility

Process vendor invoices accurately, including reviewing details, assigning proper account codes, and preparing items for approval and payment
Manage recurring payment activity through electronic methods such as ACH and support the weekly payment cycle with a strong focus on timeliness and accuracy
Monitor expense submissions and related documentation using expense management tools, ensuring transactions are properly recorded and compliant with company policies
Prepare month-end accrual support and assist with closing activities by organizing payable data and resolving outstanding items
Review completed work from offshore team members, provide quality checks, and help maintain consistency across accounts payable processes
Partner with the AP Manager on additional initiatives, including reporting requests, invoice research, and analysis tied to cost savings or tax-related documentation
Use Excel to analyze transaction data, reconcile discrepancies, and support ad hoc reporting through functions such as pivot tables and lookup formulas
Serve as a flexible resource across the accounts payable function, stepping in to handle urgent priorities and provide coverage where the team needs support most

What we offer

medical
vision
dental
life and disability insurance
401(k) or deferred compensation plan (if eligible)
paid time off for vacation, personal needs, and sick time
paid holidays
Choice Time Off (CTO)

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support day-to-day payables...

Location

United States , Sugar Land

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Hands-on experience in accounts payable, including invoice processing, account coding, and payment handling
Proficiency in Microsoft Excel with the ability to work confidently with pivot tables and VLOOKUPs
Experience supporting ACH payments and check runs in an accounting environment
Familiarity with NetSuite is preferred, though other ERP or accounting system experience will also be considered
Ability to work effectively in a hybrid schedule with three days in the office each week
Strong attention to detail, effective communication skills, and a dependable, focused work style
Comfortable performing well in a setting with evolving processes and minimal structure

Job Responsibility

Process vendor invoices accurately and in a timely manner, ensuring proper account coding and supporting documentation are in place
Review and reconcile payable records to maintain accuracy across transactions, vendor balances, and internal reporting
Prepare and execute payment activities such as ACH transactions and check runs according to established deadlines
Use Excel functions, including pivot tables and VLOOKUPs, to analyze payment data, track discrepancies, and support reporting needs
Investigate invoice or payment issues, coordinate with internal stakeholders and vendors, and help resolve outstanding items efficiently
Maintain organized accounts payable files and documentation to support audits, reviews, and ongoing financial controls
Contribute in an environment where procedures are still being refined by applying sound judgment and dependable execution in daily tasks

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Fulltime

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support day-to-day invoice ...

Location

United States , Omaha

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of experience in accounts payable or a closely related accounting support role
Hands-on experience with invoice coding, invoice entry, and payment processing in a high-volume environment
Working knowledge of ACH transactions, check runs, and vendor payment administration
Experience maintaining vendor files, onboarding suppliers, and managing vendor-related documentation
Strong reconciliation skills, including vendor statement review, account reconciliation, and daily transaction balancing
Ability to work accurately across finance systems such as Ramp, Procurify, or comparable ERP and procurement platforms
Strong communication skills and a customer-focused approach when working with internal and external contacts
Ability to remain seated for extended periods and effectively communicate in a typical office environment

Job Responsibility

Review invoices carefully, identify irregular charges or pricing concerns, and ensure submitted expenses are appropriate before processing
Manage invoice entry, including account coding, routing for approval, and verification of policy adherence
Ability to handle 1,500-2,000 invoices a month
Examine purchase orders in Procurify and confirm receipt of goods or services before matching and processing associated invoices
Carry out vendor payments internally and through external vendor portals with accuracy and timeliness
Reconcile accounts payable card activity and address outstanding items to maintain clean records
Compare vendor statements against internal records, investigate discrepancies, and resolve payment or balance issues promptly
Set up new vendors by collecting required documentation and establishing accurate records in Ramp and Microsoft Business Central
Provide attentive support to employees, suppliers, and other stakeholders while handling accounts payable questions and follow-up items
Partner with team members to develop clear documentation that standardizes accounts payable procedures and workflows

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support day-to-day invoice ...

Location

United States , Malibu

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in accounts payable or a closely related accounting support role
Demonstrated ability to code invoices accurately and work with general ledger accounts
Experience processing ACH payments and supporting routine check disbursements
Proficiency with Yardi, including experience in Yardi Voyager, Yardi Enterprise, or Yardi Breeze
Strong attention to detail with the ability to manage multiple invoices and deadlines efficiently
Solid communication skills for coordinating with vendors and internal stakeholders
Comfortable working in a structured, process-driven environment with a high degree of accuracy

Job Responsibility

Review incoming invoices, assign accurate general ledger codes, and prepare items for timely processing
Manage accounts payable workflows from receipt through payment while maintaining complete and organized documentation
Process electronic payments and assist with scheduled check runs to ensure vendors are paid correctly and on time
Verify invoice details against supporting records and resolve discrepancies with internal partners or vendors as needed
Maintain vendor payment data and update account information to support accurate ACH transactions
Use Yardi software, including Voyager, Enterprise, or Breeze, to enter payable data, track approvals, and monitor payment activity
Reconcile payable records and help identify outstanding items requiring follow-up or correction

What we offer

Medical, vision, dental, and life and disability insurance
Access to company 401(k) plan

New

Accounts Payable Specialist

Our client in the DFW area is seeking an Accounts Payable Specialist to join the...

Location

United States , Coppell

Salary:

Not provided

Beacon Hill

Expiration Date

Until further notice

Requirements

Large ERP experience is required (SAP, Oracle, Bill.com, etc.)
Proficiency with Microsoft Excel (formulas, pivot tables, vlookups, etc.)

Job Responsibility

Process a high volume of Accounts Payable invoices, with a focus on PO-based transactions
Support vendor maintenance including onboarding and updates
Handle ACH and wire payment processing
Perform vendor statement reconciliations and resolve discrepancies
Handle vendor disputes and research payment issues

Fulltime

New

Accounts Payable Specialist

Our client in Dallas, TX is seeking an Accounts Payable Specialist to join their...

Location

United States , Highland Park

Salary:

Not provided

Beacon Hill

Expiration Date

Until further notice

Requirements

2+ years of Accounts Payable experience
Strong attention to detail
Ability to manage multiple priorities
Proficiency with Microsoft Excel and Outlook
Excellent organizational skills
Strong communication skills
Ability to work independently and take ownership of responsibilities

Job Responsibility

Process vendor invoices accurately and efficiently
Review invoice documentation and supporting information
Route invoices through electronic approval workflows
Maintain vendor records and supporting documentation
Assist with ACH payment processing activities
Support invoice coding and account assignment processes
Organize and maintain electronic invoice records
Research and resolve invoice discrepancies
Collaborate with Accounting and Operations teams across multiple locations
Assist with process improvement initiatives as systems and workflows evolve

Fulltime

New

Accounts Payable Specialist

Robert Half is partnering with a Minneapolis, Minnesota based client in search o...

Location

United States , Minneapolis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in accounts payable or expense reimbursement processing
Hands-on experience working with Concur Expense and processing travel and expense reports
Knowledge of check runs, expense reimbursements, and accounts payable procedures
Strong data entry accuracy and attention to detail in a fast-paced environment
Ability to communicate effectively through email correspondence and direct user support
Customer service skills with the ability to handle questions and resolve issues professionally
Experience reviewing expenses for policy compliance and escalating exceptions when appropriate

Job Responsibility

Review and process employee and end-user expense submissions with accuracy and timeliness
Examine reimbursement requests to confirm alignment with organizational travel and expense policies
Communicate with staff and volunteers to clarify missing details, resolve discrepancies, and address exception requests
Support users with access and login-related issues tied to the expense reporting platform
Maintain complete and accurate records through careful data entry and documentation updates
Coordinate expense reimbursements and assist with check run activities as needed
Respond to email inquiries professionally and provide strong customer service throughout the reimbursement process

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

Select Country

Accounts Payable Specialist

Job Responsibility

Requirements

Nice to have

What we offer

Looking for more opportunities?

Accounts Payable Specialist

Accounts Payable Specialist

Accounts Payable Specialist

Accounts Payable Specialist

Accounts Payable Specialist

Accounts Payable Specialist

Accounts Payable Specialist

Accounts Payable Specialist

Accounts Payable Specialist

Our AI answers in your language