Accounts Payable Specialist Job at Robert Half (Kansas City)

Job Description

We are looking for an Accounts Payable Specialist to support accurate and timely financial operations in Kansas City, Kansas. This position focuses on processing invoices, maintaining vendor records, and resolving payment-related issues while ensuring adherence to company policies. The ideal candidate brings strong attention to detail, sound judgment, and experience working with accounts payable systems in a fast-paced environment.

Job Responsibility

Process monthly vendor invoices in Microsoft Dynamics, applying accurate account coding and entering transactions in a timely manner
Investigate and resolve payment discrepancies by working directly with vendors and reviewing supporting records
Establish new supplier profiles by collecting required tax documentation and confirming banking details before payment setup
Maintain organized and up-to-date vendor master data, including payment terms, approval contacts, and related account information
Review, code, and reconcile corporate card activity to ensure transactions are properly recorded
Verify that credit card documentation, such as receipts and explanatory notes, meets internal compliance standards
Monitor employee expense activity to confirm adherence to company policies and appropriate managerial approvals
Reconcile the accounts payable sub-ledger with the general ledger and research variances to support accurate financial reporting
Assist with other accounting and administrative duties as needed to support the finance team

Requirements

Experience in accounts payable, invoice processing, and account coding within a business or accounting environment
Proficiency with Microsoft Dynamics and confidence working in financial systems and spreadsheets
Ability to reconcile vendor statements, credit card transactions, and ledger balances with a high level of accuracy
Familiarity with vendor onboarding processes, including collection of W-9 forms and verification of banking information
Working knowledge of expense policy compliance, approval workflows, and supporting documentation requirements
Strong organizational skills with the ability to manage recurring deadlines and multiple priorities
Clear written and verbal communication skills for coordinating with vendors, managers, and internal stakeholders

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

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Accounts Payable Specialist

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Accounts Payable Specialist

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Accounts Payable Specialist

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