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Accounts Payable Specialist

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Deerfield

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Category:
Finance

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for a detail-oriented Accounts Payable Specialist to join our team just east of Madison, WI. This role involves managing high-volume invoice processing, vendor payments, and reconciliations while ensuring accuracy and compliance. As a long-term contract position, it offers an excellent opportunity for professionals with a strong background in accounts payable and a commitment to process improvement.

Job Responsibility:

  • Process a high volume of vendor invoices, internal payment requests, and employee reimbursements with precision and timeliness, averaging up to 1,000 invoices per month
  • Execute weekly vendor payments using checks, wires, and ACH transfers, ensuring discounts are utilized and fraud prevention protocols are followed
  • Manage vendor account setups and updates, maintaining compliance with fraud prevention measures and ensuring accuracy
  • Build and sustain strong relationships with vendors and internal teams to address payment issues and maintain account compliance
  • Assist with month-end closing activities, including account reconciliations, accruals, and preparing aging reports and accounts payable metrics
  • Maintain and update standard operating procedures and internal control documentation for accounts payable processes
  • Identify inefficiencies in workflows and recommend improvements to enhance operational accuracy, controls, and automation
  • Support year-end processes such as 1099 reporting and provide documentation for external audits
  • Act as a backup for the Accounts Receivable Specialist when needed

Requirements:

  • Proficiency in accounts payable processes, including invoice coding, vendor payment management, and 3-way matching
  • Familiarity with automated clearing house (ACH) transactions and check runs
  • Strong skills in Microsoft Excel for reporting and data analysis
  • Ability to handle high-volume invoice processing with efficiency and attention to detail
  • Experience in vendor management and maintaining compliance with fraud prevention measures
  • Capability to identify process bottlenecks and propose solutions to improve efficiency
  • Knowledge of 1099 reporting and year-end financial procedures
  • Comfortable working in a collaborative environment and supporting external audits
What we offer:
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
March 22, 2026

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