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Accounts Payable Specialist

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Dallas

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Category:
Finance

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for a detail-oriented Accounts Payable Clerk to join our team in Dallas, Texas. This role is essential in managing vendor and subcontractor compliance while ensuring accurate invoice processing and payments for our construction projects. The ideal candidate will thrive in a fast-paced environment, maintaining precision and organization to support financial operations.

Job Responsibility:

  • Process vendor and subcontractor invoices, including pay applications, using Sage 100 Contractor with accurate job, cost code, and phase coding
  • Match invoices to purchase orders, subcontracts, and approved change orders to ensure proper documentation
  • Apply and track retainage balances across active and closed construction projects
  • Route invoices for approval from Project Managers and resolve any coding disputes
  • Reconcile vendor statements and address discrepancies directly with vendors
  • Maintain a clean accounts payable aging report and proactively flag issues for the Controller
  • Collect conditional and unconditional lien waivers prior to payments being issued
  • Manage vendor compliance by maintaining W-9s, certificates of insurance, and subcontractor agreements
  • Prepare and file year-end 1099 forms and ensure compliance with tax regulations
  • Support project cost tracking by maintaining committed cost data and assisting with month-end close processes

Requirements:

  • Minimum of 2 years of accounts payable experience in commercial construction
  • Hands-on experience with subcontractor pay applications, lien waivers, and retainage
  • Proficiency in Sage 100 Contractor or similar construction accounting software
  • Strong understanding of job cost coding and its impact on project financials
  • Advanced proficiency in Excel, including sorting, filtering, and basic formulas
  • Exceptional attention to detail and a proven record of delivering accurate work
  • Associate’s or Bachelor’s degree in accounting or a related field is preferred
  • Familiarity with 1099 preparation and Texas sales/use tax on materials is a plus

Additional Information:

Job Posted:
April 27, 2026

Work Type:
On-site work
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