Accounts Payable Specialist Job at Robert Half (San Francisco)

Accounts Payable Specialist

We are seeking an Accounts Payable Specialist for a long-term contract opportuni...

Location

United States , Edgewood

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of hands-on accounts payable experience in a detail-oriented accounting environment
Associate degree with a focus in accounting preferred
equivalent practical experience may be considered in place of formal education
Solid understanding of accounting fundamentals, including invoice coding, journal entries, accruals, and month-end close support
Experience with accounts payable processes such as ACH transactions, check runs, payment approvals, and vendor file maintenance
Proficiency in Microsoft Excel and confidence using computerized accounting or financial systems for research and data entry
Strong analytical, organizational, and problem-solving skills with the ability to manage deadlines and work independently
Effective written and verbal communication skills for coordinating with vendors, internal departments, auditors, and management
Prior experience in a financial institution or financial services setting is preferred

Job Responsibility

Review vendor invoices and internal purchasing documentation, verify billing accuracy, resolve discrepancies, and assign appropriate general ledger accounts and cost centers prior to processing
Monitor payment deadlines, obtain required approvals, and process payments within established terms
Maintain vendor records in the accounts payable system, including updated profile information and required tax documentation
Organize and retain electronic payment files for completed invoices in a clear and audit-ready format
Record accounts payable transactions in the general ledger and prepare monthly accrual entries, including tracking changes and reversing entries in the following period
Verify that check requests and wire payments are properly authorized, supported, and processed accurately
Assist with vendor setup tasks, including credit applications, supply order postings, and requisition preparation for approval
Respond to audit-related inquiries, assist with year-end tax reporting, reconcile assigned accounts, and communicate delays affecting payment status
Provide backup support for other accounting functions, including reporting, reconciliations, cash tracking, and fixed asset record maintenance as needed

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join our team in Aurora, Or...

Location

United States , Aurora

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Hands-on experience in accounts payable within a high-volume or fast-paced accounting environment
Strong knowledge of invoice coding, account coding, and general AP processing procedures
Experience performing three-way matching with a high degree of accuracy and attention to detail
Ability to reconcile accounts and vendor statements while identifying and resolving variances
Familiarity with payment processing methods, including ACH transactions and check runs
Comfortable working independently while managing multiple priorities and meeting deadlines
Proficiency with accounting systems and spreadsheets used to track payables activity and reconciliations

Job Responsibility

Process vendor invoices accurately and in a timely manner, ensuring all documentation is complete and properly coded
Perform three-way matching by verifying purchase orders, receipts, and invoices before payment approval
Reconcile vendor statements and resolve discrepancies through follow-up with internal teams and external suppliers
Complete account reconciliations to support accurate financial records and month-end readiness
Assist with routine accounts payable activities, including payment preparation through ACH and check runs
Review invoice coding and account allocations to maintain consistency with company accounting practices

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

Accounts Payable Specialist

Our client, a growing organization in San Francisco, is seeking an Accounts Paya...

Location

United States , San Francisco

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of Accounts Payable experience in a high-volume environment
Strong understanding of AP processes, including invoice processing, reconciliations, and payment cycles
Experience with ERP systems (e.g., NetSuite, SAP, Oracle, or similar)
Proficiency in Excel (pivot tables, VLOOKUPs preferred)
High attention to detail with strong organizational skills
Ability to prioritize and meet deadlines in a fast-paced setting
Strong communication skills and ability to work cross-functionally

Job Responsibility

Process high-volume invoices, ensuring accurate coding, approvals, and timely entry into the ERP system
Perform 3-way matching (purchase order, invoice, receipt) and resolve discrepancies
Manage weekly check runs, ACH, and wire payments
Maintain vendor records, including onboarding, W-9 collection, and 1099 tracking
Reconcile AP subledger to the general ledger and assist with month-end close
Respond to vendor inquiries and resolve payment-related issues
Ensure compliance with internal controls, policies, and procedures
Assist with audits by providing requested AP documentation and support

What we offer

medical, vision, dental, and life and disability insurance
eligibility to enroll in our company 401(k) plan

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a team in Elmhurst, Il...

Location

United States , Elmhurst

Salary:

25.00 - 31.00 USD / Hour

Robert Half

Expiration Date

Until further notice

Requirements

2–5+ years of experience in accounts payable or a closely related accounting role
Solid knowledge of invoice processing, payment workflows, and foundational accounting practices
Prior experience with Microsoft Dynamics, D365, Business Central, GP, or a similar ERP system is strongly preferred
Proficiency in Microsoft Excel, including sorting, pivot tables, and basic formulas
Strong attention to detail with the ability to stay organized while handling multiple priorities
Ability to work effectively in a fast-moving environment with a high degree of accuracy
Clear communication skills and a collaborative approach when working with vendors and internal teams
Experience in high-volume, multi-entity, or process improvement environments is a plus

Job Responsibility

Oversee the accounts payable cycle from invoice intake through final payment, ensuring each transaction is processed accurately and on schedule
Examine invoices for completeness, approval status, and policy compliance before submitting them for payment
Handle a high volume of payable transactions with proper general ledger coding and accurate expense allocation
Coordinate recurring payment activity, including weekly check runs, ACH transactions, and wire disbursements
Reconcile vendor statements, investigate outstanding issues, and resolve billing discrepancies in a timely manner
Partner with vendors and internal departments to answer payment questions and maintain productive working relationships
Support month-end accounting activities by assisting with accruals, reconciliations, and related close tasks
Maintain adherence to internal controls, audit standards, and documentation requirements across all AP processes
Use Microsoft Dynamics, Business Central, D365, or a comparable system to manage workflows, reporting, and data accuracy
Contribute to process enhancements and automation efforts that improve efficiency within the accounts payable function

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Fulltime

Accounts Payable Specialist

We are looking for an experienced Accounts Payable Specialist to support a busy ...

Location

United States , Houston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

5+ years of experience in accounts payable or closely related accounting support work
Strong background in vendor reconciliation and account discrepancy resolution
Practical experience working with Coupa in an accounts payable environment
Advanced working knowledge of Microsoft Excel for tracking, analysis, and data review
Ability to review purchase orders and match them accurately to invoice documentation
High level of accuracy, organization, and attention to detail in transaction processing
Strong written and verbal communication skills for working with vendors and internal stakeholders

Job Responsibility

Process high-volume accounts payable transactions with accuracy and in accordance with established payment timelines
Examine invoices and purchase orders to confirm proper approvals, coding, and supporting documentation before payment
Reconcile vendor statements and investigate account differences to ensure balances are correct
Communicate with suppliers and internal departments to resolve invoice issues, missing information, and payment questions
Use Coupa to manage payable workflows, monitor transaction status, and maintain organized records
Prepare and update Excel-based tracking reports to support payment activity, reconciliations, and audit readiness
Research exceptions such as duplicate invoices, pricing mismatches, and unapproved charges, then drive timely resolution
Assist with month-end close activities related to accounts payable, including reporting and account review

What we offer

medical, vision, dental, and life and disability insurance
eligibility to enroll in our company 401(k) plan

Accounts Payable Specialist

Location

United States , Miami Beach

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of Accounts Payable experience, preferably within a hotel or hospitality environment
Experience using BirchStreet required
Strong attention to detail and organizational skills
Proficient in Microsoft Excel and accounting software
Ability to work in a fast-paced, high-volume environment
Excellent communication and problem-solving skills.

Job Responsibility

Process high-volume vendor invoices accurately and timely
Perform three-way matching of invoices, purchase orders, and receiving documents
Reconcile vendor statements and resolve discrepancies
Maintain AP records and ensure compliance with company policies
Assist with month-end closing activities and AP reporting
Communicate with vendors and internal departments regarding payment inquiries
Utilize BirchStreet and accounting systems to manage purchasing and accounts payable functions

Accounts Payable Specialist

Our client is seeking a contract Accounts Payable Specialist to become an integr...

Location

United States , Saint Paul

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum 2 years of full-cycle accounts payable experience
Intermediate to advanced Microsoft Excel skills
Qualified candidates must have high-accuracy invoice-entry experience along with exposure in expense payables
Previous Dynamics GP (Oracle, or SAP experience will be considered) accounting software experience is preferred
Expense payables experience is preferred
Previous high-volume (200 + invoices per week) A/P entry experience is preferred
Any relevant education and/or training will be considered a plus

Job Responsibility

Primary responsibility is to handle the administrative and clerical needs of the AP/Finance Department
Execute daily processes and controls accurately and in a timely manner
provide compliance with Company policies
Providing customer service to internal business partners
Providing internal and external audit assistance as required
Open, sort and distribute daily department mail
Sort, log, photocopy, and file invoices, checks, and other documents
Verify, log and mail checks, including expediting special handling
Perform special projects as assigned

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Accounts Payable Specialist

We are looking for a dependable Accounts Payable Specialist to support day-to-da...

Location

United States , Saint Paul

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in accounts payable or a broader accounting role is required
Ability to code invoices accurately and manage payment processing in a deadline-driven environment
Strong attention to detail with the ability to stay organized while handling multiple priorities
Detail-oriented and dependable approach to vendor communication and internal follow-up
Working knowledge of QuickBooks is required, with QuickBooks Enterprise experience preferred
Intermediate Microsoft Excel skills are required
advanced spreadsheet capabilities are a plus
Familiarity with journal entries, accruals, prepaid accounting, and general ledger support is preferred

Job Responsibility

Review, code, and enter a steady volume of invoices each week while maintaining accuracy and timely processing
Manage core accounts payable activities, ensuring payments are prepared and recorded in alignment with internal deadlines
Respond to vendor questions related to invoices, payment timing, and account details in a clear and courteous manner
Coordinate new supplier onboarding by collecting and organizing required setup information
Prepare and process weekly check runs and support electronic payment activity, including ACH transactions as needed
Assist with accounting for prepaid items and accrued expenses to help keep financial records current
Create journal entries related to payables, accruals, and prepaid expenses with appropriate supporting documentation
Provide additional support for general ledger maintenance and other accounting tasks as assigned

What we offer

Medical, vision, dental, and life and disability insurance
Company 401(k) plan

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Accounts Payable Specialist

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