Accounts Payable Specialist Job at Robert Half (Palo Alto)

Accounts Payable Specialist

We are seeking a detail-oriented and proactive Accounts Payable Specialist to jo...

Location

Argentina , Buenos Aires

Salary:

Not provided

DevRev

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Accounting, Finance, or a related field
2+ years of experience in accounts payable or a similar role, preferably in a SaaS or technology company
Proficiency in accounting software and Microsoft Excel
Strong analytical skills and attention to detail
Ability to work independently and prioritize tasks effectively in a fast-paced environment.

Job Responsibility

Process and verify invoices, expense reports, and payment requests in a timely and accurate manner
Review purchase orders, contracts, and agreements to ensure compliance with company policies and procedures
Reconcile vendor statements and resolve any discrepancies or issues promptly
Communicate effectively with vendors and internal stakeholders to address payment inquiries and resolve payment-related issues
Maintain accurate records of accounts payable transactions and update accounting databases and systems as needed
Assist in month-end and year-end closing processes, including preparing accruals and reconciliations
Perform corporate credit card reconciliations and follow up on missing receipts or incorrect expense coding
Assist with vendor onboarding and maintenance, including collecting tax forms, banking details, and ensuring compliance with internal policies
Monitor invoice approval workflows and follow up with stakeholders to ensure timely approvals and avoid payment delays
Collaborate with cross-functional teams, including procurement and finance, to streamline accounts payable processes and improve efficiency

Fulltime

Accounts Payable Specialist

Location

United States

Salary:

Not provided

KSAT 12

Expiration Date

Until further notice

Requirements

5+ years in accounts payable or a similar role
Proficiency in Microsoft Excel, Outlook, and Word
Familiarity with Oracle is highly desirable
Strong communication skills, both written and verbal
Exceptional organizational and problem-solving abilities
High attention to detail and ability to meet deadlines
Capacity to work independently with minimal supervision

Job Responsibility

Vendor Management: Create and maintain vendor files, including foreign vendors
Invoice Processing: Assemble, review, verify, code, and submit invoices for approval. Resolve discrepancies and issues promptly
Purchase Card Management: Ensure charges are properly approved, coded, and supported by receipts
Credit Card Assistance: Support credit card processing and reconciliation
Communication: Address payables discrepancies with Finance Directors and Department Heads
General Ledger Transactions: Post transactions and assist with month-end close accruals
Expense Analysis: Analyze expenses to identify cost-saving opportunities across the group
Audit Support: Prepare supporting documentation for audits and maintain accurate historical records
Process Improvements: Review and enhance standard operating procedures, integrations, and workflows for greater efficiency
Special Projects: Contribute to key initiatives as assigned by leadership

Parttime

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support a high-volume finan...

Location

United States , Baltimore

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor's degree in Accounting, Finance, Business Administration, or a related discipline
At least 3+ years of experience in accounts payable or a broader accounting function
Demonstrated knowledge of invoice review, account coding, three-way matching, and journal entry preparation
Experience using enterprise accounting platforms such as SAP, Oracle, NetSuite, or similar financial systems
Strong Microsoft Excel skills, including the ability to work with VLOOKUPs and Pivot Tables
High level of accuracy, organization, and attention to detail in financial transaction processing
Effective communication skills with the ability to resolve issues and work collaboratively across teams

Job Responsibility

Manage the full cycle of vendor invoice processing, ensuring payments are reviewed, approved, and entered accurately
Compare purchase orders, receiving records, and invoices to confirm transactions are complete and properly supported before payment
Assign correct general ledger accounts and cost centers to invoices to maintain accurate financial reporting
Prepare and record accounts payable-related journal entries in accordance with established accounting practices
Reconcile vendor statements, investigate outstanding items, and resolve billing or payment discrepancies promptly
Maintain organized accounts payable files and supporting documentation for audit readiness and internal recordkeeping
Execute scheduled payment runs, including ACH and check processing, on a weekly and monthly basis
Contribute to month-end and year-end close activities by providing reports, reconciliations, and other accounts payable support
Partner with vendors and internal departments to address payment questions, documentation issues, and account concerns

What we offer

medical, vision, dental, life and disability insurance
enrollment in company 401(k) plan
free online training

Accounts Payable Specialist

We're seeking a detail-oriented Accounts Payable Specialist to join our team in ...

Location

United States , Ontario

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of recent accounts payable experience
Strong experience with full-cycle AP and 3-way matching in preferred
Proficiency in Microsoft Excel, including intermediate to advanced functions
Experience with ERP systems and accounting software platforms
Strong attention to detail, organizational skills, and ability to meet deadlines in a fast-paced environment
Effective written and verbal communication skills
Experience in various industries is preferred, offering adaptability to different business environments and AP processes

Job Responsibility

Manage accounts payable functions from invoice receipt through payment processing and reconciliation
Review, code, and process a high volume of vendor invoices accurately and efficiently
Perform 3-way matching of purchase orders, invoices, and receiving documents to ensure proper authorization and accuracy
Resolve invoice discrepancies by working closely with vendors, purchasing teams, and internal departments
Prepare and process weekly check runs, ACH payments, and wire transfers
Maintain vendor files, including W-9s and payment terms, and assist with vendor setup and updates
Reconcile vendor statements and investigate outstanding balances or payment issues
Assist with month-end close activities, including AP accruals and account reconciliations
Utilize Excel for reporting, account analysis, reconciliations, and data management, including formulas, pivot tables, and VLOOKUPs
Support audits and ensure adherence to company policies and accounting procedures

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

Fulltime

Accounts Payable Specialist

A well-established manufacturing company in Vista is seeking an Accounts Payable...

Location

United States , Vista

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of accounts payable experience required
Manufacturing or inventory-based accounting experience preferred
Experience with ERP systems such as SAP, NetSuite, or Sage preferred
Strong attention to detail and organizational skills
Proficiency in Microsoft Excel required

Job Responsibility

Process and code vendor invoices accurately and timely
Match invoices to purchase orders and receiving documentation
Prepare weekly check runs, ACH payments, and wire transfers
Reconcile vendor statements and resolve invoice discrepancies
Maintain vendor records and payment documentation
Assist with month-end AP close activities
Respond to vendor inquiries regarding payments and account status
Coordinate with purchasing and operations teams regarding invoice approvals
Assist with year-end 1099 preparation and reporting
Support accounting projects and process improvement initiatives

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Accounts Payable Specialist

Location

United States , Glen Allen

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Hands-on experience in accounts payable, including invoice review, account coding, and payment processing
Working knowledge of ACH transactions and check run procedures
Strong attention to detail with the ability to catch discrepancies before payments are released
Ability to manage multiple priorities and adapt quickly as workload demands change
Comfortable working independently and taking ownership of assigned tasks
Effective communication skills for follow-up with internal contacts and external parties when additional information is needed
Prior experience in a high-volume or deadline-driven finance environment is preferred

Job Responsibility

Process loan disbursements accurately while following established procedures and meeting required timelines
Review, code, and enter invoices for trade payables and essential operating expenses such as utility and service bills
Manage ACH payments and support check run activities to ensure vendors and internal obligations are paid correctly
Monitor assigned ticket queues, investigate outstanding items, and follow up to gather missing details needed for resolution
Prioritize daily workload by identifying time-sensitive transactions and balancing them against routine payment activities
Maintain organized payment records and verify account coding to support accuracy and compliance across transactions
Collaborate with team members to keep accounts payable operations running smoothly in a fast-paced environment

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan
Free online training

Accounts Payable Specialist

We are looking for an onsite Accounts Payable Specialist to support an organizat...

Location

United States , Winston Salem

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Hands-on experience in accounts payable within an accounting or finance setting that requires strong attention to detail
Proficiency in invoice coding and strong understanding of general ledger allocation practices
Demonstrated ability to complete three-way match reviews with accuracy and consistency
Experience processing electronic payments, including ACH transactions, and supporting check disbursements
Familiarity with month-end close support, including accrual preparation and payable reconciliations
Strong analytical skills with the ability to examine expense activity and identify irregularities
High attention to detail, solid organizational skills, and the ability to manage multiple deadlines effectively.

Job Responsibility

Process vendor invoices accurately and ensure each transaction is assigned to the appropriate general ledger codes
Perform three-way matching by comparing purchase orders, receipts, and invoices before approving payment
Review selected expense items to identify discrepancies, confirm supporting documentation, and resolve issues as needed
Prepare and assist with ACH payments and check runs to support timely and accurate vendor disbursements
Support monthly accrual entries by gathering payable-related data and coordinating with accounting during the close process
Help complete month-end activities by reconciling outstanding invoices and ensuring records are current
Communicate with internal teams and vendors to address invoice questions, payment status updates, and documentation gaps.

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a growing organization...

Location

United States , Norristown

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Hands-on experience in accounts payable with a strong understanding of invoice processing, account coding, and payment workflows
Proven ability to manage high-volume invoice processing in a deadline-driven environment
Working knowledge of Sage Intacct and strong Excel skills for data review, tracking, and reporting
Experience handling ACH payments and check runs with a high degree of accuracy
Strong data entry skills with close attention to detail and a commitment to accuracy
Ability to identify issues, investigate discrepancies, and apply sound problem-solving skills
Effective written and verbal communication skills and the ability to collaborate across teams
Capable of balancing multiple priorities while working independently in a structured office environment

Job Responsibility

Manage the full accounts payable cycle, including reviewing, coding, and entering a high volume of invoices accurately and on time
Process weekly invoice activity of approximately 1,000 transactions while maintaining strong attention to detail and meeting department deadlines
Prepare and execute vendor payments through ACH and check runs in accordance with established schedules and controls
Reconcile invoice details, investigate discrepancies, and resolve payment-related issues by working closely with internal teams and external vendors
Use Sage Intacct and Excel to organize financial information, support reporting needs, and maintain accurate accounts payable records
Analyze payable data and assist with preparing reports that support accounting operations and decision-making
Ensure invoices are properly classified to the correct accounts and aligned with internal financial procedures
Communicate effectively with team members and stakeholders to prioritize urgent items and support smooth daily AP operations

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

Fulltime

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Accounts Payable Specialist

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Accounts Payable Specialist

Accounts Payable Specialist

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Accounts Payable Specialist

Accounts Payable Specialist

Accounts Payable Specialist

Accounts Payable Specialist

Accounts Payable Specialist

Accounts Payable Specialist

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