Accounts Payable Specialist

• Establish and maintain vendor profiles, including collecting required W-9 documentation and keeping records current throughout the year
• Review incoming invoices for accuracy and confirm they are supported by appropriate contracts, purchase orders, or authorized approvals before processing
• Enter and post accounts payable transactions on a daily basis while maintaining accurate coding and recordkeeping
• Reconcile vendor statements each month and investigate discrepancies to ensure balances are correct
• Prepare payment batches, including checks and electronic payments, secure required approvals, and coordinate timely distribution
• Organize and retain invoices, statements, and payment documentation in accordance with internal filing procedures
• Examine quarterly 1099 reporting details to identify missing or incomplete vendor information
• Assist with year-end 1099 preparation to support accurate tax reporting and compliance
• Use accounts payable systems and related tools to manage invoice coding, ACH activity, and check run processing efficiently

• Prior experience in accounts payable is required
• Hands-on ability to code invoices accurately and process accounts payable transactions with strong attention to detail
• Experience supporting payment activities such as ACH transactions and check runs
• Familiarity with maintaining vendor records and collecting tax documentation, including W-9 forms
• Ability to reconcile vendor statements and resolve payment discrepancies in a timely manner
• Comfortable working on-site in East Hartford, Connecticut
• Proficiency with accounting or payables software
• experience with dealer-focused systems is a plus
• Strong organizational skills and the ability to manage multiple priorities while meeting deadlines

Experience with dealer-focused systems

• Medical, vision, dental, and life and disability insurance
• Eligibility to enroll in our company 401(k) plan