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Accounts Payable Specialist

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Portland, Maine

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Category:
Finance

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for a detail-oriented Accounts Payable Specialist to join our team in Portland, Maine. In this long-term contract position, you will play a vital role in managing vendor payments, maintaining accurate financial records, and ensuring compliance with company policies. This opportunity is ideal for someone with experience in accounts payable processes and a keen ability to navigate complex workflows.

Job Responsibility:

  • Process vendor invoices with accuracy and ensure timely payment through established procedures
  • Monitor and resolve discrepancies in accounts payable transactions, including coding and data entry errors
  • Manage purchase orders and verify proper documentation for invoice approvals
  • Conduct regular W-9 updates and maintain compliance with tax regulations
  • Handle ACH transactions and check runs efficiently while adhering to company standards
  • Collaborate with team members to prepare repair invoices for vessels in dry dock
  • Maintain organized records of all accounts payable activities for audit purposes
  • Provide general administrative support to ensure smooth financial operations
  • Communicate effectively with vendors and internal teams to address payment inquiries
  • Identify opportunities to streamline processes and improve efficiency within the accounts payable function

Requirements:

  • Proven experience in accounts payable, including invoice processing and payment workflows
  • Strong proficiency in coding invoices and account coding practices
  • Familiarity with ACH transactions and check run procedures
  • Exceptional attention to detail and ability to manage multiple tasks simultaneously
  • Effective communication skills for collaborating with vendors and internal teams
  • Knowledge of tax regulations and compliance related to W-9 updates
  • Experience with purchase orders and data entry conventions
  • Ability to identify and resolve discrepancies in financial records
What we offer:
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
February 21, 2026

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