Accounts Payable Specialist Job at Randstad (Mississauga)

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support a non-profit on the...

Location

United States , Muskegon

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in accounts payable or a closely related accounting support role is preferred
Ability to work independently and manage responsibilities with limited oversight
Hands-on experience with invoice coding and general ledger account allocation
Familiarity with ACH transactions, check processing, and payment workflows
Experience reconciling credit card statements and other financial records
Working knowledge of NetSuite is highly desirable
Proficiency in Microsoft Excel for tracking, reviewing, and organizing financial data

Job Responsibility

Process vendor invoices accurately and assign proper account codes before entry into the accounting system
Reconcile corporate credit card activity and resolve discrepancies in a timely manner
Prepare and coordinate ACH payments and check runs according to established schedules
Review supporting documentation to ensure payments are complete, accurate, and properly approved
Maintain organized accounts payable records and assist with routine account reconciliations
Work independently to manage priorities and meet deadlines related to payment processing
Use NetSuite and Microsoft Excel to track transactions, update records, and support reporting needs

What we offer

Medical
Vision
Dental
Life insurance
Disability insurance
401(k) plan

Fulltime

New

Accounts Payable Specialist

Location

United States , Baltimore

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Accounting, Finance, Business Administration, or a related discipline
At least 3+ years of experience in accounts payable or a broader accounting function
Demonstrated knowledge of invoice review, account coding, three-way matching, and journal entry preparation
Experience using enterprise accounting platforms such as SAP, Oracle, NetSuite, or similar financial systems
Strong Microsoft Excel skills, including the ability to work with VLOOKUPs and Pivot Tables
High level of accuracy, organization, and attention to detail in financial transaction processing
Effective communication skills with the ability to resolve issues and work collaboratively across teams

Job Responsibility

Manage the full cycle of vendor invoice processing, ensuring payments are reviewed, approved, and entered accurately
Compare purchase orders, receiving records, and invoices to confirm transactions are complete and properly supported before payment
Assign correct general ledger accounts and cost centers to invoices to maintain accurate financial reporting
Prepare and record accounts payable-related journal entries in accordance with established accounting practices
Reconcile vendor statements, investigate outstanding items, and resolve billing or payment discrepancies promptly
Maintain organized accounts payable files and supporting documentation for audit readiness and internal recordkeeping
Execute scheduled payment runs, including ACH and check processing, on a weekly and monthly basis
Contribute to month-end and year-end close activities by providing reports, reconciliations, and other accounts payable support
Partner with vendors and internal departments to address payment questions, documentation issues, and account concerns

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist in Middlesex County, NJ. In th...

Location

United States , Edison

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in an Accounts Payable role
Experience using ERP systems
Proficiency with invoice entry, account coding, and payment processing in a fast-paced environment
Familiarity with ACH transactions and check processing
High attention to detail with the ability to manage multiple deadlines accurately
Effective communication skills for coordinating with vendors and internal teams

Job Responsibility

Manage accounts payable transactions including invoice entry, matching and coding invoices, and invoice processing
Process vendor payments via checks, credit cards, ACH, and other authorized payment methods
Respond to inquiries regarding invoices, payments, and account status
Monitor invoice approvals and ensure compliance with company policies and procedures
Assist with month-end closing activities, including account reconciliations and reporting

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

New

Accounts Payable Specialist

Location

United States , Valencia

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in accounts payable or a closely related accounting support role
Solid understanding of invoice review, account coding, and accurate data entry practices
Hands-on experience processing ACH payments, check runs, and routine vendor disbursements
Proficiency with Sage Intacct or comparable accounting systems used in payables environments
Strong problem-solving ability with experience identifying and correcting payment or reconciliation discrepancies
Excellent organizational skills with the ability to manage multiple priorities and meet deadlines
Effective written and verbal communication skills for working with vendors and cross-functional internal teams
Knowledge of financial procedures, internal controls, and compliance expectations related to accounts payable.

Job Responsibility

Review incoming invoices, confirm supporting details, and assign accurate general ledger coding before processing.
Execute vendor payments through ACH, check runs, and other approved disbursement methods while meeting established deadlines.
Keep supplier account information up to date and respond promptly to questions related to payment status or account activity.
Reconcile payables records on a regular basis, investigate variances, and resolve outstanding issues efficiently.
Use Sage Intacct to enter, monitor, and maintain accounts payable transactions and related financial documentation.
Partner with internal departments to obtain approvals, clarify charge allocations, and ensure invoices are recorded correctly.
Prepare recurring reports that summarize payment activity, open balances, and other accounts payable metrics.
Follow internal financial controls and company guidelines to support compliance across all payment processing activities.
Recommend and support improvements that enhance efficiency, accuracy, and consistency within the accounts payable function.

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training
access to top jobs
competitive compensation

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support daily payment opera...

Location

United States , Newark

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of accounts payable experience, preferably in a multi-location or high-growth environment
Hands-on proficiency with Bill.com and QuickBooks in a high-volume processing setting
Experience handling invoice coding, ACH payments, and check run activities with strong attention to detail
Background managing recurring payments such as rent and utilities, along with refund processing
Solid understanding of account coding and accounts payable reconciliation practices
Strong organizational, analytical, and problem-solving skills with the ability to manage shifting priorities independently
Associate degree in Accounting, Finance, or a related field is preferred

Job Responsibility

Manage a high volume of invoice entry and payment processing with accuracy using Bill.com and QuickBooks
Oversee recurring disbursements such as rent, utilities, and related operating expenses for multiple sites, ensuring payments are completed on schedule
Prepare and process patient refund transactions while maintaining complete supporting records and documentation
Assign expenses to the correct accounts, departments, and locations to support accurate multi-site financial reporting
Create, update, and monitor vendor profiles across entities to maintain organized and reliable payables data
Reconcile accounts payable activity and assist with month-end closing tasks to support timely financial reporting
Work with leadership to strengthen accounts payable procedures, document workflows, and improve department efficiency as operations expand
Respond to payment, invoice, and vendor questions from internal teams and external contacts in a timely and thorough manner
Contribute to additional accounting and operational projects as business needs evolve

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

New

Accounts Payable Specialist

Location

United States , Chicago

Salary:

70000.00 - 72000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor's required
Finance/Accounting/Business preferred
Accounts Payable certification a plus
1-4 years Accounts Payable experience
Proficiency in Excel
SAP knowledge preferred
Travel and Entertainment expense review experience a plus

Job Responsibility

Process accounts payable invoices (PO & NON-PO) in accordance with policies, procedures, and SOX compliance
Investigate and resolve problems associated with the processing of invoices
Identify and prioritize processing of invoices earning vendor discounts
Perform daily reconciliation of freight and contract shop invoices imported into AP’s system from different ERP systems
Process invoices from the error log created by AP’s scanning software
Perform vendor statement reconciliations
Perform periodic analysis of duplicate, open, and unpaid invoices
Process and complete all scheduled payment runs
Coordinate payment activities with Treasury, according to the prescribed process, including resolving payment issues
Analyze the payment proposal to ensure electronic methods are maximized

What we offer

medical insurance
vision insurance
dental insurance
life insurance
disability insurance
bonus

Fulltime

New

Accounts Payable Specialist

Robert Half is seeking a detail-oriented and adaptable Accounts Payable Speciali...

Location

United States , Indianapolis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of accounts payable or general accounting experience
Experience working in ERP systems (SAP, Oracle, NetSuite, Dynamics, etc.)
Strong attention to detail and ability to meet tight deadlines
Proven ability to adapt quickly in new environments
Intermediate Excel skills (VLOOKUPs, pivot tables a plus)
Team-oriented mindset with excellent communication skills

Job Responsibility

Process high-volume invoices with accuracy and efficiency
Perform three-way matching (PO, invoice, receipt)
Manage vendor setup, maintenance, and relations
Prepare and process weekly check runs, wires, and ACH payments
Reconcile vendor statements and resolve discrepancies
Assist with month-end close activities and accruals
Support process improvements and clean-up projects as needed

What we offer

Benefits (medical, vision, dental, life and disability insurance)
Company 401(k) plan
PTO
Professional development resources
Dedicated recruiter partnership and career support

Fulltime

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a growing organization...

Location

United States , Charlotte

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Demonstrated experience handling full-cycle accounts payable responsibilities in an accounting or finance setting
Strong understanding of invoice coding, account coding, and payment processing best practices
Experience working with electronic payments, including ACH, EFT, and check runs
Ability to communicate clearly with vendors and colleagues while addressing questions and resolving issues
Comfortable working independently, staying organized, and managing priorities without close supervision
Familiarity with accounting systems such as Microsoft Dynamics Business Central
exposure to AvidXchange is a plus
Working knowledge of Excel, including the ability to use functions such as VLOOKUPs and pivot tables
High attention to detail and accuracy when entering invoices, reconciling information, and maintaining records

Job Responsibility

Process a steady volume of invoices each week, ensuring timely and accurate entry, coding, and documentation
Manage day-to-day payment activity, including ACH transactions, EFTs, and occasional check processing, while maintaining complete ledger records
Review invoices and supporting materials for accuracy, proper approvals, and alignment with vendor agreements before payment is released
Respond to vendor and internal inquiries related to invoice status, payment timing, and account discrepancies in a clear and courteous manner
Investigate and resolve billing differences by coordinating with vendors and internal team members to clarify contract terms and payment details
Maintain organized accounts payable records and support the integrity of financial data within the accounting system
Assist with accounts payable workflow improvements as new tools such as AvidXchange are introduced into the process
Partner with the controller, accounting staff, and other finance team members to support core AP operations and meet deadlines

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training
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