Accounts Payable Specialist Job at Robert Half (Jessup)

Job Description

We are looking for an Accounts Payable Specialist to support day-to-day payable operations for a Long-term Contract position based in Jessup, Maryland. This role is ideal for someone who is highly organized, comfortable working with accounting systems and Excel, and committed to maintaining accuracy across financial records. You will help ensure vendor invoices are reviewed properly, payments are completed on schedule, and account activity is documented with care while collaborating with internal teams to address exceptions and improve workflow efficiency.

Job Responsibility

Review, code, and enter vendor invoices with accuracy, using accounting platforms
Match invoices to purchase orders, investigate variances, and partner with internal departments to resolve billing discrepancies before payment is issued
Manage payment activity to support timely disbursement of approved invoices while following established accounting procedures and controls
Maintain productive communication with vendors by answering payment-related questions and addressing issues that could affect account standing
Work with operations and other internal stakeholders to clarify invoice details, correct exceptions, and support smooth transaction processing
Reconcile company credit card transactions and record related entries accurately within the financial system
Prepare and maintain organized documentation of payable transactions, ensuring records are complete, traceable, and audit-ready
Assist with year-end reporting activities, including the preparation and processing of 1099 documentation
Contribute to workflow enhancements by identifying efficiencies and supporting the move toward a more paperless accounts payable environment

Requirements

At least 3 years of hands-on accounts payable experience, including invoice coding, processing, and payment support
Associate's or Bachelor's degree in Accounting or a related field
Working knowledge of accounting software and strong proficiency in Microsoft Excel
Ability to manage multiple priorities independently while maintaining close attention to detail
Strong written and verbal communication skills with a detail-focused approach to vendor and internal interactions
High level of discretion and reliability when handling confidential financial information
Excellent organization and time management skills in a deadline-driven environment

What we offer

Medical insurance
Vision insurance
Dental insurance
Life insurance
Disability insurance
401(k) plan

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