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Accounts Payable Specialist

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Palo Alto

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Category:
Finance

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

The AP Specialist is responsible for overseeing and optimizing accounts payable operations through the implementation and utilization of AI automation tools. This role emphasizes process efficiency, technology-driven solutions, and ensuring compliance with accounting standards and company policies.

Job Responsibility:

  • Process, review, and validate invoices leveraging AI-powered automation platforms, ensuring accurate coding, approvals, and timely payment scheduling
  • monitor and reconcile vendor statements using automated reconciliation tools
  • promptly resolve discrepancies and vendor queries
  • execute automated payment runs (ACH, wires, checks), review payment exceptions, and maintain audit trails generated by AI solutions
  • assist with month-end close activities, including AP accruals, reconciliations, and generating AI-assisted reporting
  • maintain and update vendor records within AI-enabled AP systems, ensuring data integrity and compliance
  • identify opportunities for process improvement and optimization through AI automation and workflow enhancements
  • support audit requests by providing documentation and AI-generated audit logs for AP transactions
  • collaborate with technology, purchasing, operations, and accounting teams to address technical issues, facilitate adoption of AI tools, and resolve invoice/payment challenges

Requirements:

  • 2+ years of accounts payable experience
  • experience with AI automation platforms (e.g., SAP Concur, Automation Anywhere, UiPath, Workday, NetSuite’s AI features, etc.) strongly preferred
  • strong understanding of general accounting, AP workflows, and process automation best practices
  • proficiency in Microsoft Excel
  • analytical skills for interpreting AI-generated data
  • ability to adapt to technology-driven environments and prioritize tasks efficiently
  • excellent problem-solving and communication skills
  • experience supporting audit and reconciliation activities using automation preferred
What we offer:
  • medical
  • vision
  • dental
  • life and disability insurance
  • company 401(k) plan

Additional Information:

Job Posted:
February 20, 2026

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