Accounts Payable Specialist Job at Robert Half (Palo Alto)

Accounts Payable Specialist

We are seeking a detail-oriented Accounts Payable Specialist to support day-to-d...

Location

United States , Rochester

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Detail-oriented
Experience with AP/AR specialist roles in high-demand finance and accounting environments
Familiarity with software such as Microsoft Excel, Oracle NetSuite, QuickBooks, SAP, Workday and other ERP software

Job Responsibility

Review, code, and process vendor invoices accurately and on schedule
Match invoices to purchase orders, receipts, and other supporting documentation
Prepare and process check runs, ACH payments, and wire transfers
Reconcile vendor statements and research outstanding items or discrepancies
Maintain accurate accounts payable records, files, and documentation
Respond to vendor inquiries and work with internal departments to resolve payment issues
Assist with month-end close activities, accruals, and account reconciliations
Help ensure compliance with company policies, internal controls, and accounting procedures

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a team in Atlanta, Geo...

Location

United States , Duluth

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of accounts payable experience in a high-volume processing environment
Hands-on experience with invoice coding, account classification, and payment processing
Working knowledge of two-way and three-way matching procedures
Experience handling ACH payments, check runs, and other standard accounts payable disbursements
Strong reconciliation skills with the ability to identify and resolve discrepancies efficiently
Solid communication skills for interacting with vendors and internal business partners
High level of accuracy, organization, and attention to detail in daily work

Job Responsibility

Review and process a large volume of supplier invoices while assigning accurate general ledger coding and confirming required approvals are in place
Complete two-way and three-way match procedures by verifying purchase orders, invoices, and receiving documentation before payment is released
Coordinate recurring payment cycles, including check disbursements, ACH transactions, and wire transfers, to ensure vendors are paid on schedule
Reconcile vendor account statements, investigate billing differences, and resolve outstanding issues promptly and professionally
Maintain organized and current vendor master data, including tax documentation, payment instructions, and agreed-upon terms
Serve as a point of contact for supplier questions, providing timely updates and building positive working relationships
Contribute to month-end close by preparing accrual support, reconciling accounts payable balances, and assisting with related reporting
Follow established company policies and internal control procedures to support accurate payment processing and financial compliance
Provide requested records and reporting for audit activity and other finance reviews as needed

What we offer

medical
vision
dental
life insurance
disability insurance
401(k) or deferred compensation plan
paid time off for vacation, personal needs, and sick time
paid holidays
Choice Time Off (CTO)

Fulltime

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a manufacturing organi...

Location

United States , Malvern

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of experience in accounts payable, preferably in a high-volume environment
Hands-on experience processing invoices, including matching, batching, and coding transactions
Strong understanding of account coding and general ledger impact related to payables activity
Experience handling payment processing such as check runs and ACH transactions
Proficiency with SAP for accounts payable or broader accounting functions
Ability to prepare journal entries accurately and maintain detailed financial records
Strong organizational skills, attention to detail, and the ability to meet deadlines in a fast-paced setting

Job Responsibility

Process a high volume of vendor invoices with close attention to accuracy, timeliness, and company procedures
Review and reconcile invoices by matching them to supporting documentation before preparing them for payment
Assign proper general ledger codes and enter invoice details into the accounting system for accurate financial tracking
Prepare and execute weekly payment activities, including check runs and ACH transactions, in accordance with established schedules
Record journal entries related to accounts payable activity and help maintain accurate accounting records
Investigate and resolve invoice discrepancies, payment issues, and vendor inquiries in a thorough and timely manner
Maintain organized accounts payable files and supporting documentation to ensure audit readiness and compliance
Use SAP to support invoice processing, payment administration, and reporting within the accounts payable function

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a growing team in Irvi...

Location

United States , Irving

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

5+ years of experience in accounts payable, invoice processing, or related accounting support work
Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred
Background working in a multi-entity or multi-location environment is strongly preferred
Experience using accounting software such as Sage Intacct, QuickBooks, or similar financial systems
Proficiency in Microsoft Excel, including lookups, pivot tables, and standard formulas
Knowledge of invoice coding, check runs, payment processing, and vendor record maintenance
Strong attention to detail, sound organizational skills, and the ability to manage multiple priorities effectively

Job Responsibility

Review, validate, and enter a large volume of vendor invoices for multiple entities, ensuring accurate account coding and complete approval support
Handle end-to-end accounts payable activities, including invoice intake, purchase order matching, receipt verification, and payment processing
Maintain vendor records by updating account details, collecting tax documentation, and tracking information needed for year-end reporting
Coordinate weekly disbursement cycles across approved payment methods while following established financial controls and company policies
Work closely with business leaders and field teams to research and resolve billing discrepancies, delayed approvals, and supplier concerns
Reconcile accounts payable records to the general ledger and assist with closing tasks at the end of each month
Monitor open payables and follow up on overdue items to help maintain strong vendor relationships and accurate aging reports
Support the rollout and continuous improvement of accounts payable automation tools and help streamline workflows as new entities are added
Prepare documentation for audit requests and contribute to process improvements, integration efforts, and other assigned projects

What we offer

Medical
Vision
Dental
Life insurance
Disability insurance
401(k) plan

Fulltime

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support accurate and effici...

Location

United States , Dallas

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma required
an associate degree in accounting or a related field is preferred
At least 2 years of experience in accounts payable or a closely related accounting support role
Hands-on experience processing invoices, coding expenses, and supporting check runs or other payment cycles
Proficiency with Yardi is required
Bilingual fluency in English and Spanish is required
Strong organizational skills, close attention to detail, and the ability to manage deadlines effectively
Clear written and verbal communication skills with a collaborative, team-focused approach

Job Responsibility

Enter and process vendor invoices with accurate general ledger assignments across accounting and property-related systems
Examine invoice submissions for completeness and correctness, including vendor information, dates, amounts, supporting records, and property details
Match invoices to purchase orders and service documentation to confirm charges before approval
Coordinate recurring payment cycles and issue vendor disbursements on a weekly schedule
Address questions from vendors, subcontractors, and internal teams regarding payment timing, balances, and outstanding items
Investigate billing discrepancies and collaborate with relevant parties to resolve exceptions efficiently
Review employee expense submissions for compliance, accuracy, and proper documentation before approval
Maintain organized vendor tax records, including current W-9 forms and accurate 1099-related information, and support year-end reporting activities

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a team in Charlotte, N...

Location

United States , Charlotte

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in accounts payable with a strong understanding of full-cycle invoice processing
Demonstrated ability to complete three-way matching for vendor invoices, purchase orders, and receiving documents
Background handling high-volume invoice workloads in a deadline-driven environment
Knowledge of invoice coding, account coding, and invoice reconciliation practices
Familiarity with ACH payments, check runs, and standard payment processing procedures
Ability to work effectively with multiple locations and communicate clearly to resolve discrepancies
Proficiency with ERP or accounting systems, including experience with Acumatica being highly preferred

Job Responsibility

Review and process a high daily volume of invoices while maintaining accuracy and meeting established timelines
Perform three-way matching by comparing invoices, purchase orders, and receiving documentation before approving payment
Verify bill of lading details against purchase order records to confirm quantities, pricing, and receipt information
Partner with plant locations to resolve invoice discrepancies, missing documentation, and payment-related questions
Code invoices correctly to the appropriate accounts and ensure supporting records are complete and audit-ready
Assist with payment activities such as ACH transactions and check runs in accordance with company procedures
Reconcile payable invoices and investigate exceptions to support accurate vendor balances and clean records
Use Acumatica and related systems to maintain organized accounts payable data and track processing status

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Fulltime

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support a Financial Service...

Location

United States , Amelia

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Hands-on experience in accounts payable within a detail-oriented business environment
Working knowledge of invoice coding, account coding, and payment processing procedures
Familiarity with ACH transactions, check runs, and related disbursement activities
Ability to process invoices accurately across multiple payment types and submission methods
Strong analytical and research skills with the ability to investigate issues and prepare ad hoc reporting
Clear communication skills for supporting internal business partners and resolving payment-related questions
Detail-oriented approach with a solid understanding of compliance, internal controls, and documentation standards

Job Responsibility

Manage vendor setup activities, including onboarding, updates to supplier records, and approval coordination to maintain accurate payment data
Process a high volume of accounts payable transactions, including standard vendor invoices, electronic payments, intercompany items, and expense-related submissions received through approved request channels
Respond to questions from internal stakeholders and business partners by researching payment status, resolving discrepancies, and providing timely support
Produce special reports, analytical summaries, and research findings to support financial review and operational decision-making
Contribute expertise to ongoing process enhancement efforts by identifying opportunities to strengthen efficiency, accuracy, and consistency across accounts payable activities
Examine payable check output before release to confirm completeness, accuracy, and alignment with supporting documentation
Assist with required government-related reporting and filings connected to accounts payable operations and regulatory obligations
Maintain adherence to internal controls by documenting accounting guidance, supporting process narratives, and monitoring end-to-end compliance across payables procedures
Expand working knowledge of accounting practices and industry-specific requirements through training, hands-on experience, and ongoing development opportunities

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Fulltime

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a financial services o...

Location

United States , Raleigh

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in accounts payable with a strong understanding of invoice handling, payment processing, and vendor support
Ability to code expenses accurately and apply accounting principles within a structured financial environment
Proficiency with accounting software systems, ERP platforms, and tools such as Concur
Familiarity with ACH payments, accrual accounting, and core accounting functions related to payables
Strong attention to detail with the ability to identify discrepancies and maintain accurate financial records
Working knowledge of audit support practices and internal control standards within a finance setting
Effective communication skills and the ability to collaborate with stakeholders across accounting and operations teams

Job Responsibility

Review invoices for accuracy, assign the appropriate general ledger coding, and prepare items for timely processing and payment
Manage day-to-day accounts payable activities, including voucher entry, payment scheduling, and resolution of invoice discrepancies
Process electronic payments and ACH transactions while ensuring approvals and supporting documentation are complete
Use accounting and ERP platforms, including Concur and related financial systems, to maintain organized and accurate payable records
Reconcile vendor statements, investigate outstanding items, and coordinate with internal teams to address billing or payment issues
Support month-end close activities by assisting with accruals, account reviews, and other accounts payable reporting needs
Maintain compliance with internal controls, audit requirements, and established financial procedures throughout the payment cycle
Assist with updates to accounts payable workflows or system-related processes as needed to improve efficiency and accuracy

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Select Country

Accounts Payable Specialist

Job Description

Job Responsibility

Requirements

What we offer

Looking for more opportunities?

Accounts Payable Specialist

Accounts Payable Specialist

Accounts Payable Specialist

Accounts Payable Specialist

Accounts Payable Specialist

Accounts Payable Specialist

Accounts Payable Specialist

Accounts Payable Specialist

Accounts Payable Specialist

Our AI answers in your language