Accounts Payable Specialist

• Oversee day-to-day accounts payable activities, maintaining organized workflows and reliable processing practices across the department
• Sort and manage incoming payable-related correspondence and documentation to ensure items are routed and handled promptly
• Review, code, and enter invoices, confirming approvals are in place and matching each item to appropriate supporting records
• Prepare open payable reporting for leadership review and help keep outstanding obligations visible and current
• Execute weekly payment runs of approximately 100 checks, ensuring payments are prepared, signed, and distributed on schedule
• Produce and retain reconciliation and payables-related reports, keeping records accurate, complete, and easy to access
• Handle payment exceptions such as voided checks, manual checks, and ACH-related transactions with close attention to detail
• Process client fund disbursements and related expenses accurately while supporting compliance with internal procedures
• Respond to questions from internal staff and management in a detail-focused, service-oriented manner and assist with special projects as needed.

• At least 1 year of accounts payable experience with responsibility for end-to-end invoice and payment processing
• Practical knowledge of invoice coding, account coding, check runs, and ACH transactions
• Ability to manage a steady payment volume, including weekly processing of roughly 100 checks
• Experience working with supporting documentation, approvals, and payables reporting with a high degree of accuracy
• Proficiency in Microsoft Excel, including the use of pivot tables and VLOOKUP functions
• Comfortable learning and using accounting software
• prior exposure to Sage 100 is helpful but not required
• Strong organizational skills, attention to detail, and the ability to work effectively across multiple programs and priorities.

prior exposure to Sage 100

• medical
• vision
• dental
• life and disability insurance
• 401(k) plan