Accounts Payable Specialist Job at Robert Half (Harvey)

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support a manufacturing org...

Location

United States , Akron

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of experience in accounts payable or closely related AP analysis work
Proven ability to complete complex account reconciliations and research account-level activity independently
Hands-on experience with ACH payments, account resolution, and discrepancy investigation
Advanced proficiency in Microsoft Excel for reconciliation, analysis, and reporting tasks
Working knowledge of Microsoft Outlook for day-to-day business communication and coordination
Strong attention to detail with the ability to apply quality control standards to financial data
Experience working in a manufacturing environment is preferred
Familiarity with enterprise financial systems and accounts payable processes

Job Responsibility

Process and review accounts payable transactions with a strong focus on accuracy, timeliness, and compliance with internal controls
Perform detailed reconciliations across vendor accounts and related financial records to identify and resolve discrepancies
Investigate account activity by analyzing payment history, outstanding items, and supporting documentation to determine root causes of variances
Support analytical accounts payable work by monitoring trends, validating data, and helping improve reporting quality
Prepare and manage ACH-related payment activities while ensuring transactions are completed correctly and on schedule
Use advanced Microsoft Excel functions to organize large datasets, compare records, and produce clear reconciliation support
Maintain consistent communication through Microsoft Outlook and coordinate with internal teams to resolve invoice, payment, and account issues
Conduct quality checks on payable data and documentation to help ensure completeness, accuracy, and audit readiness

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Accounts Payable Specialist

Location

United States , Boston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting full-cycle accounts payable operations in a detail-oriented business environment
Working knowledge of invoice coding, account classification, and purchase order matching
Hands-on experience processing ACH transactions and coordinating check payments
Proficiency using NetSuite for accounts payable or related financial workflows
Strong attention to detail with the ability to manage a high volume of transactions accurately
Effective communication skills for working with vendors and cross-functional internal stakeholders
Ability to stay organized, meet deadlines, and prioritize tasks in a contract assignment setting

Job Responsibility

Review vendor invoices, assign the correct account codes, and enter payment details with a high level of accuracy
Process accounts payable transactions from receipt through approval, ensuring documentation aligns with company policies and purchasing records
Prepare and execute ACH payments and check runs according to established schedules and internal controls
Match invoices to purchase orders and supporting records to verify amounts, approvals, and payment terms before processing
Maintain organized AP records in NetSuite and update transaction details to support reporting and audit readiness
Investigate invoice discrepancies, resolve payment issues with internal teams and vendors, and follow through to completion
Monitor outstanding payables and help ensure obligations are paid on time while maintaining accurate ledger activity

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Parttime

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a credit union team in...

Location

United States , Hawthorne

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of hands-on accounts payable experience in a business environment that requires close attention to detail
Practical experience with invoice coding, account coding, and full-cycle payment processing
Working knowledge of ACH transactions and scheduled check disbursements
Strong background in general ledger reconciliation and identifying payment or posting discrepancies
Experience handling corporate card or employee expense processing
High level of accuracy, strong organizational skills, and close attention to detail
Reliable and detail-focused approach with the ability to perform effectively in a fast-paced setting

Job Responsibility

Review invoices for completeness, assign appropriate account coding, and prepare transactions for timely entry into the accounts payable system
Process vendor payments through multiple methods, including ACH and check runs, while following internal controls and payment schedules
Reconcile general ledger accounts related to payables and research discrepancies to ensure financial records remain accurate
Administer corporate card expense activity by verifying documentation, matching charges to business purposes, and resolving exceptions
Maintain organized payment records and supporting documentation to assist with audits, reporting needs, and compliance requirements
Communicate with vendors and internal departments to answer payment questions, resolve invoice issues, and follow up on outstanding items
Monitor daily accounts payable workflow to help meet deadlines and support consistent, accurate transaction processing

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Accounts Payable Specialist

Location

United States , Fort Lauderdale

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Hands-on experience in accounts payable within a fast-paced business environment
Strong ability to code invoices accurately and apply appropriate account classifications
Practical knowledge of ACH processing and check run procedures
Experience using JD Edwards or a similar enterprise accounting system
High attention to detail with the ability to identify and resolve payment discrepancies
Solid organizational skills and the ability to manage multiple priorities while meeting deadlines

Job Responsibility

Process a steady flow of vendor invoices with accuracy, ensuring charges are properly reviewed and entered into the system
Assign correct general ledger coding to invoices and verify supporting documentation before submission for payment
Manage payment activity through ACH transactions and check runs while following established deadlines and internal controls
Reconcile accounts payable records, research discrepancies, and work with vendors or internal teams to resolve outstanding issues
Maintain organized payment documentation and update records to support audit readiness and reporting needs
Communicate with suppliers regarding invoice status, payment timing, and account questions in a clear and courteous manner
Use JD Edwards to enter, track, and monitor accounts payable activity across the payment cycle

What we offer

medical insurance
vision insurance
dental insurance
life insurance
disability insurance
401(k) plan

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a fully onsite team in...

Location

United States , Exton

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Hands-on experience in accounts payable, including invoice entry, account coding, and payment processing
Working knowledge of reconciliation practices for accounts payable, bank activity, and general ledger balances
Experience using Sage 100 or a similar accounting platform in a transaction-heavy environment
Familiarity with ACH payments, check runs, and standard disbursement processes
Ability to prepare journal entries and support period-end close activities with accuracy and attention to detail
Strong written and verbal communication skills for responding to vendors and collaborating with internal teams
Comfortable working onsite in Exton, Pennsylvania on a permanent 40-hour-per-week schedule

Job Responsibility

Process vendor invoices each day, assigning accurate general ledger coding and posting transactions to the appropriate accounting period
Maintain alignment between accounts payable records and the general ledger by reviewing aging reports, cash activity, and related account balances
Investigate and resolve payment, invoice, and account questions from vendors and internal team members using standard business communication tools
Record bank activity and support cash account maintenance by ensuring transactions are properly reflected in the accounting system
Prepare journal entries and assist with routine accounting updates needed to keep financial records complete and accurate
Perform book-to-bank and other account reconciliations to identify discrepancies and support timely resolution
Contribute to weekly and monthly close activities, including account true-ups and reconciliation support
Handle additional accounts payable and accounting assignments as needed to support team priorities

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a team in Santa Clara,...

Location

United States , Santa Clara

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in accounts payable with a solid understanding of invoice processing and payment workflows
Practical knowledge of account coding and the ability to assign expenses accurately across transactions
Experience handling ACH payments and coordinating check run activity
Strong attention to detail with the ability to manage recurring transactional volume consistently

Job Responsibility

Process weekly accounts payable activity with accuracy and timeliness, handling an average transaction volume of approximately 50 items
Review, code, and enter invoices while confirming proper account classification and supporting documentation
Prepare and support payment activities, including ACH transactions and routine check runs, in accordance with company procedures
Reconcile payable records and help resolve invoice, vendor, and payment discrepancies through timely follow-up
Assist with additional accounting tasks as needed to support month-to-month operational requirements
Maintain organized financial records and ensure accounts payable documentation is complete, current, and audit-ready
Collaborate with internal stakeholders to address payment questions and improve day-to-day processing efficiency

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Accounts Payable Specialist

We are seeking an experienced Accounts Payable Specialist with a strong backgrou...

Location

United States , Long Beach

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of Accounts Payable experience within the construction industry
Recent hands-on experience with Vista by Viewpoint is required
Strong understanding of construction accounting principles, including job costing and subcontractor payment processes
Experience handling lien releases, retention, and compliance documentation
Proficient in Microsoft Excel, including VLOOKUPs, Pivot Tables, and data analysis functions
Ability to manage a high-volume workload while maintaining accuracy and meeting deadlines
Strong communication skills and ability to collaborate across departments

Job Responsibility

Process high-volume full-cycle accounts payable transactions for multiple construction projects
Review, code, and enter vendor invoices utilizing appropriate job cost and general ledger allocations
Match purchase orders, receiving documentation, and invoices to ensure accuracy and compliance
Manage subcontractor payments, lien waivers, conditional and unconditional releases, and compliance documentation
Reconcile vendor statements and proactively resolve invoice discrepancies and payment issues
Prepare weekly check runs, ACH payments, and wire transfers
Maintain accurate vendor records, including W-9s, insurance certificates, and subcontractor documentation
Assist with month-end close activities, including AP accruals and account reconciliations
Work closely with Project Managers, Project Accountants, and Operations teams to ensure project costs are accurately recorded
Support audit requests and provide documentation as needed

What we offer

medical insurance
vision insurance
dental insurance
life insurance
disability insurance
401(k) plan
free online training

Fulltime

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support day-to-day payment ...

Location

United States , Fresno

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in accounts payable or a closely related accounting support role
Demonstrated experience with invoice coding, account coding, and high-volume invoice processing
Working knowledge of ACH transactions, EFT payments, and check run procedures
Hands-on experience performing three-way matching and resolving discrepancies tied to purchasing and receiving records
Familiarity with month-end close support, reconciliations, and maintaining accurate payable records
Strong attention to detail with the ability to manage deadlines and prioritize multiple tasks effectively
Proficiency with accounting systems and standard business software, including spreadsheet-based tracking and reporting

Job Responsibility

Review, verify, and process vendor invoices while assigning accurate general ledger coding and maintaining proper documentation
Perform three-way matching by comparing purchase orders, receipts, and invoices to confirm payment accuracy before approval
Manage payment activities through ACH, EFT, and check runs, ensuring transactions are completed on schedule and in compliance with company procedures
Investigate invoice discrepancies, resolve payment issues with internal teams and vendors, and follow through to timely resolution
Support month-end close by reconciling accounts payable records, preparing reports, and helping maintain complete and accurate balances
Maintain organized accounts payable files and monitor outstanding items to improve visibility into pending obligations
Assist with account analysis and transaction reviews to ensure expenses are recorded correctly and consistently
Communicate with vendors regarding payment status, remittance details, and documentation requests in a thorough and accurate manner

What we offer

Medical
Vision
Dental
Life and disability insurance
Company 401(k) plan

Fulltime

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Accounts Payable Specialist

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