Accounts Payable Specialist Job at Robert Half (Edison)

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support daily payment opera...

Location

United States , Newark

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of accounts payable experience, preferably in a multi-location or high-growth environment
Hands-on proficiency with Bill.com and QuickBooks in a high-volume processing setting
Experience handling invoice coding, ACH payments, and check run activities with strong attention to detail
Background managing recurring payments such as rent and utilities, along with refund processing
Solid understanding of account coding and accounts payable reconciliation practices
Strong organizational, analytical, and problem-solving skills with the ability to manage shifting priorities independently
Associate degree in Accounting, Finance, or a related field is preferred

Job Responsibility

Manage a high volume of invoice entry and payment processing with accuracy using Bill.com and QuickBooks
Oversee recurring disbursements such as rent, utilities, and related operating expenses for multiple sites, ensuring payments are completed on schedule
Prepare and process patient refund transactions while maintaining complete supporting records and documentation
Assign expenses to the correct accounts, departments, and locations to support accurate multi-site financial reporting
Create, update, and monitor vendor profiles across entities to maintain organized and reliable payables data
Reconcile accounts payable activity and assist with month-end closing tasks to support timely financial reporting
Work with leadership to strengthen accounts payable procedures, document workflows, and improve department efficiency as operations expand
Respond to payment, invoice, and vendor questions from internal teams and external contacts in a timely and thorough manner
Contribute to additional accounting and operational projects as business needs evolve

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

New

Accounts Payable Specialist

Location

United States , Valencia

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in accounts payable or a closely related accounting support role
Solid understanding of invoice review, account coding, and accurate data entry practices
Hands-on experience processing ACH payments, check runs, and routine vendor disbursements
Proficiency with Sage Intacct or comparable accounting systems used in payables environments
Strong problem-solving ability with experience identifying and correcting payment or reconciliation discrepancies
Excellent organizational skills with the ability to manage multiple priorities and meet deadlines
Effective written and verbal communication skills for working with vendors and cross-functional internal teams
Knowledge of financial procedures, internal controls, and compliance expectations related to accounts payable.

Job Responsibility

Review incoming invoices, confirm supporting details, and assign accurate general ledger coding before processing.
Execute vendor payments through ACH, check runs, and other approved disbursement methods while meeting established deadlines.
Keep supplier account information up to date and respond promptly to questions related to payment status or account activity.
Reconcile payables records on a regular basis, investigate variances, and resolve outstanding issues efficiently.
Use Sage Intacct to enter, monitor, and maintain accounts payable transactions and related financial documentation.
Partner with internal departments to obtain approvals, clarify charge allocations, and ensure invoices are recorded correctly.
Prepare recurring reports that summarize payment activity, open balances, and other accounts payable metrics.
Follow internal financial controls and company guidelines to support compliance across all payment processing activities.
Recommend and support improvements that enhance efficiency, accuracy, and consistency within the accounts payable function.

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training
access to top jobs
competitive compensation

New

Accounts Payable Specialist

Location

United States , Baltimore

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Accounting, Finance, Business Administration, or a related discipline
At least 3+ years of experience in accounts payable or a broader accounting function
Demonstrated knowledge of invoice review, account coding, three-way matching, and journal entry preparation
Experience using enterprise accounting platforms such as SAP, Oracle, NetSuite, or similar financial systems
Strong Microsoft Excel skills, including the ability to work with VLOOKUPs and Pivot Tables
High level of accuracy, organization, and attention to detail in financial transaction processing
Effective communication skills with the ability to resolve issues and work collaboratively across teams

Job Responsibility

Manage the full cycle of vendor invoice processing, ensuring payments are reviewed, approved, and entered accurately
Compare purchase orders, receiving records, and invoices to confirm transactions are complete and properly supported before payment
Assign correct general ledger accounts and cost centers to invoices to maintain accurate financial reporting
Prepare and record accounts payable-related journal entries in accordance with established accounting practices
Reconcile vendor statements, investigate outstanding items, and resolve billing or payment discrepancies promptly
Maintain organized accounts payable files and supporting documentation for audit readiness and internal recordkeeping
Execute scheduled payment runs, including ACH and check processing, on a weekly and monthly basis
Contribute to month-end and year-end close activities by providing reports, reconciliations, and other accounts payable support
Partner with vendors and internal departments to address payment questions, documentation issues, and account concerns

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a finance team in Pomp...

Location

United States , Pompano Beach

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience working in accounts payable with strong knowledge of invoice processing and payment procedures
Proficiency in account coding and the ability to apply the correct coding to a variety of invoices
Hands-on experience handling ACH payments and managing check run activities
Strong attention to detail with the ability to identify discrepancies and maintain accurate financial records
Comfortable working in a fast-paced environment with changing priorities and consistent deadlines
Effective communication skills for interacting with vendors and internal teams in a detail-focused manner
Prior exposure to accounting systems and the ability to adapt quickly to new software platforms

Job Responsibility

Process a high volume of invoices with careful attention to accuracy, approvals, and payment deadlines
Assign proper general ledger or account codes to invoices and supporting documentation before entry
Prepare and execute payment activities, including ACH transactions and scheduled check runs
Review vendor invoices for completeness, resolve discrepancies, and follow up on missing or incorrect information
Maintain organized accounts payable records and ensure documentation is properly filed for audit and reporting purposes
Support the accounts payable workflow during the transition from Sage to Acumatica by helping maintain accurate data and consistent processing
Coordinate with internal departments and vendors to address payment questions and keep outstanding items moving to resolution

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Fulltime

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support a busy on-site team...

Location

United States , Breinigsville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Hands-on experience in accounts payable, including invoice review, account coding, and payment processing
Prior experience working with ERP or accounting systems in an accounts payable environment
Knowledge of ACH transactions, check processing, and standard AP controls
Ability to manage a high volume of invoices while maintaining accuracy and meeting deadlines
Strong problem-solving skills with the ability to investigate discrepancies and communicate effectively with vendors and internal teams
Availability to work on site in Allentown, Pennsylvania on a permanent basis

Job Responsibility

Process a steady flow of vendor invoices with accuracy, ensuring charges are assigned to the correct accounts and departments
Review and code invoices, verify supporting documentation, and resolve discrepancies before payment is released
Prepare and execute ACH payments and check runs in accordance with established schedules and internal controls
Reconcile payable records, track outstanding items, and follow up with vendors or internal stakeholders to clear open issues
Support cleanup and organization of accounts payable activity during a period of operational instability within the shipping function
Coordinate closely with operations, shipping, and accounting teams to confirm invoice details and maintain timely payment processing
Maintain complete and well-organized payment records to support audits, reporting, and month-end close activities

What we offer

medical, vision, dental, and life and disability insurance
eligibility to enroll in company 401(k) plan

Fulltime

Accounts Payable Specialist

Our client is seeking talented accounts payable specialists to supplement their ...

Location

United States , Vienna

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience with SAP is required

Job Responsibility

invoice processing
data entry
reconciliations

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Accounts Payable Specialist

We are looking for an experienced Accounts Payable Specialist to support day-to-...

Location

United States , Cypress

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 5 years of hands-on accounts payable experience in a fast-paced accounting or finance environment
High school diploma required
additional coursework in accounting or finance is preferred
Demonstrated experience with invoice coding, accounts payable processing, check runs, ACH payments, and three-way matching
Strong attention to detail with the ability to review documentation carefully and maintain a high level of accuracy
Ability to stay organized, manage multiple priorities, and consistently meet deadlines with minimal supervision
Detail-oriented, dependable, and proactive in approach to work, with a solid sense of accountability and follow-through
Comfortable maintaining filing systems and organized financial records in accordance with standard procedures

Job Responsibility

Manage the full payment cycle for vendor invoices, employee reimbursements, intercompany items, and other approved disbursement requests
Examine supporting documents and authorization details before releasing payments, ensuring each transaction follows established approval limits and internal controls
Apply accurate general ledger coding and confirm that invoices and payment requests meet company policies and accounting standards
Validate invoice packages through three-way matching by comparing invoices to authorized purchase orders and receiving records before processing payment
Schedule payments with attention to due dates, negotiated terms, and available discount opportunities to improve cash management
Prepare and distribute checks and electronic payments, including ACH and wire transfers, while securing the required approvals and maintaining proper documentation
Reconcile vendor accounts, respond to payment inquiries, and maintain productive relationships with external suppliers and internal business partners
Set up new vendors, assign vendor records, and maintain supporting tax documentation such as W-9 and W-8 forms along with organized AP files
Assist with audit requests, use tax tracking, capital purchase record updates, departmental mail handling, and general administrative support for accounting leadership

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a construction-focused...

Location

United States , Dallas

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3 to 5 years of experience in accounts payable, with a strong understanding of invoice entry, payment processing, and account coding
Working knowledge of two-way and three-way matching, purchase orders, and standard accounts payable controls
High level of accuracy in data entry, with the ability to manage detailed work in a fast-paced environment
Familiarity with basic accounting practices, including invoice handling and recording vendor payments
Experience using Deltek Costpoint is strongly preferred, along with proficiency in Microsoft Office applications
Exposure to foreign currency transactions is preferred
Construction industry experience is preferred
Strong communication, organizational, and teamwork skills, with the ability to meet strict deadlines.

Job Responsibility

Manage a large volume of vendor invoices by reviewing documentation, assigning the correct coding, and entering transactions accurately into the accounting system
Verify invoices against purchase orders and receipts using both two-way and three-way matching procedures to ensure proper approval and payment
Reconcile supplier statements, investigate discrepancies, and resolve outstanding issues to maintain accurate account balances
Coordinate with approvers to move invoices through the workflow promptly so payments are completed within established timelines
Upload and maintain invoice backup and related records in the system to support audit readiness and documentation standards
Record vendor payment activity, including pay files, and confirm transactions are posted correctly within the accounting platform
Oversee shared accounts payable inbox activity for multiple entities, responding to requests and routing items to the appropriate parties
Contribute to additional accounting and administrative tasks as needed to support departmental priorities and deadlines

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

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Accounts Payable Specialist

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